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2023-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date From 1 April 2022 To 31 March 2023

Section A Reference and administration details

Charity name Crawley Museums CIO

Other names charity is known by Crawley Museums

Registered charity number (if any) 1178299

Charity's principal address Crawley Museums The Tree 103 High Street, Crawley, West Sussex Postcode RH10 1DD

Names of the charity trustees who manage the charity




















 Trustee name Office (if any) Dates acted if not for
**whole year **		 Name of person (or body) entitled to
appoint trustee (ifany)
1 Mr Paul Castle Chairman New Chair 24/09/22 Elected at AGM 24/09/19
2 Mr Kevin Croskery Hon.
Treasurer		 From 06/12/19 Co-opted Elected 27/09/22
Mr Peter Mansfield Clark
MBE		 Vice Chair from
27/09/22		 Co-Opted Elected 27/09/22
3 Mrs Josephine Marsden Hon
Secretary		 Elected at AGM 21/09/21
4 Mrs Gill Cooban Resigned as Chair
from 24/09/22		 Co-Opted Elected 02/05/18
5 Mr Colin Lloyd Elected at AGM 24/09/19
6
Mr Robert Rashbrook		 Facilities &
Membership
Sec		 Elected at AGM 24/09/19
7 Mr Peter Selby Resigned 06/07/22 Elected at AGM 24/09/19
8 Mr Martin Stone Elected at AGM 24/09/19
9 Mr Colin Smith Ifield Mill Rep Elected at AGM 21/09/21
1
0
Marilyn LeFeuvre		 From 27/09/22 Co-opted Elected 27/09/22
1
1
Nominated by Crawley Borough Council as observers of the Management Committee
Mr S Pritchard Councillor From Sept 2022
Mr C. Mullins Councillor From May2019
Ms S.Buck Councillor From Sept 2021

TAR 2019-2020



Ms A. Pendlington Councillor From May2019
Invitees and observers of the Management Committee and Associate Members of CM CIO
Ms H. Parsons Curator Appointed 07/05/19
Ms A. Dumbrell Learning
and Liaison
Officer		 Contract ends Feb
2022		 Project Leader from Apr 2022
Mrs J. Pettipher Learning
and Liaison
Officer		 Appointed Mar 2022 1 year contract

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Independent Examiner

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

The new association CMCIO is governed by a Constitution that was Type of governing document agreed and adopted by the members on 26th September 2017. (eg. trust deed, constitution)

How the charity is constituted

This association consists of 83 members.

Trustees are appointed or reappointed at the AGM held in September Trustee selection methods and may be co-opted. (eg. appointed by, elected by)

Additional governance issues (Optional information)

TAR 2019-2020

You may choose to include additional information, where relevant, about:

Crawley Museum was re-accredited by the Arts Council in 2023. Crawley Museums CIO is affiliated with Crawley Borough Council (CBC) which owns the buildings from which the museums are run, and which provides grants that h a v e p a id for the rental of The Tree and covered the cost of employing the Curator and Learning & Liaison Officer.

Policies in place include: Safeguarding Policy (training has been given) Data Protection Policy Diversity & Ethnic Origin Training and Development Environmental Policy Harassment & Bullying Policy Health & Safety Policy Lone Working Policy Code of Conduct Policy Employee, Trustee, Volunteer Policies Conflict of Interest Policy Volunteer Management Policy Equal Opportunity Policy Acquisition & Disposals Policy

All trustees give their time voluntarily and receive no remuneration or other benefits. Training is available to enhance skill sets, and regular Trustee meetings are held. There is an induction process for new volunteers.

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Section C Objectives and activities

Section C Objectives and activities
Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)		 The Museums’ vision is “To bring the Crawley Museum service up to
the standard that the size of the town demands, thus making the
collection of all items the organisation ‘holds in trust for society’,
accessible to the general public, creating a learning resource for
children and adults, both in terms of formal and informal education.
Crawley Museums CIO has been mindful of the Charity
Commission’s guidance on public benefits.
Our mission statement is:
To encourage lifelong learning through displays, activities and
events.
To become better known, more accessible and efficient.
To represent the ethnic diversity of Crawley and its environs.
To record, research and conserve the long and continuing history of
Crawley and the surrounding areas.
Crawley Museums holds as its values:
Full accessibility, cultural diversity, innovation and creativity, and the
encouragement of curiosity and thinking.
Our vision for learning is of a museum engaging people of all ages
and backgrounds with stories of Crawley and its people.
In the museum and beyond its walls, our learning experiences will be
relevant, inspiring and memorable, provoking deeper understanding
and dialogue.
We open regularly for the general public and arrange visits for schools
and special interest groups at both sites. These include home educated
children, dementia groups, local history societies and creative writing
and arts groups.
We are involved in outreach projects giving talks, arranging group
visits and the loan of reminiscence boxes.
Visitor numbers to both sites are good, and interest in our website and
social media is growing.

Additional details of objectives and activities (Optional information)

TAR 2019-2020

Volunteers act as Stewards on open days at both the museum and Ifield Watermill.

Collections volunteers assist in the cataloguing and arrangement of the collections in Crawley Museum at the Tree.

You may choose to include further statements, where relevant, about:

Education volunteers help with children’s visits, give talks, write articles and design activities for visitors.

Maintenance volunteers look after the restoration works at Ifield Watermill and look after the surrounding grounds.

Facilities volunteers look after the building & grounds maintenance at The Tree.

We produce a regular newsletter for members edited by a volunteer. We have a membership secretary who liaises with the membership.

Other volunteers help raise funds by working Museum dedicated hours in a charity shop.

The Trustees participate in managing both premises and apply for grants and other financial support.

If financially quantified, volunteer hours dedicated to both sites add up to a substantial cost equivalent.

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Section D Achievements and performance

Summary of the main
achievements of the charity
during the year		 Post Covid 19 restrictions visitor numbers increased to 6,659 adults
and children, the best numbers since the before the pandemic.
Our online shop continues to grow sales and donations reached a
historic high due in the main to the dinosaur temporary exhibition in
2023.
Community Engagement has continued during 2022-23, and several
successful partnerships have been created with local groups.( CT
FC Foundation, Diverse Crawley, Refugees Welcome Crawley,
Outreach 3 way, YMCA, CCYS, Open House, Crawley Arts Society,
Crawley Camera club).
The Crawley Writers Circle hold their regular meetings at The Tree.
Our programme of members’ talks has re-started post pandemic and
is advertised by poster and on the website. The audience numbers
vary but also includes non-members.
Temporary exhibitions at Crawley Museum are held bi-monthly
covering a range of topics and contain community produced content.
We also host exhibitions by local groups e.g. Diverse Crawley,
Crawley Campaign Against Racism, and Crawley Arts Society,
Camera club and Writers’ Circle.
Work continues on the collections to improve catalogue and retrieval
systems.
In 2020/2021 Crawley Museum ran a project funded by Arts Council
England – Crawley’s Collections Revealed.
In Feb 2022, our previous Learning and Liaison Officer’s contract came
to an end, and with Trustees agreement, she applied for and secured a
further Arts Council grant for a follow-on project entitled ‘Belonging in
Crawley’. This started in April 2022 and will continue for 18 months.
The project will help to make our collection more fully reflect the lives of
our local population who are currently less represented at the museum.
Ifield Watermill has continued to flourish with good numbers visiting on
open days on the last Sunday from April to September, on National
Mills Day, and for pre-booked group visits by schools, Scouts, U3A
groups and others with a specialist interest. These visits sometimes
are extended to include a focus on local flora and fauna,
conservation, and the use of water/water cycle.
Mill volunteers keep the mill and its wheel in good working order.
We have a full time Curator who works alongside a new Learning &
Liaison Officer (funded by the CIO and employed from March 2022 for
1 year).
They work closely with a varied team of volunteers who bring their
own strengths and ideas to make progress at both sites.
Recruitment of new volunteers is ongoing -we advertise through a
presence at local events, local publications, our website, and
involvement with community groups. Training is available to make
sure that the overall service offered is to a high standard and at a level
which is comfortable for the individual.
Besides maintaining an active service, the main task has been to plan
for the future at both sites. A Business Plan for years 2022-2026 was
prepared by the Board of Trustees outlining income creation and an
upgraded governance structure fit for the future.
This is under review for 2023 onwards due to decreased public grant
support available.

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Section D Achievements and erformance p

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Section E Financial review

Brief statement of the charity’s policy on reserves

Crawley Museums CIO is currently dependent on Community Grants from Crawley Borough Council to sustain its activities, as earned income and visitor donations alone will not allow Crawley Museums CIO to continue operating. This funding has decreased and means that we are having to look at other sources of funding to keep an adequate staff level. Fund raising activities will be planned and project grants will be crucial in 2024 and following years.

To avoid closure, if funding difficulties were to happen, the Trustees of Crawley Museum Society have agreed to keep a certain level of financial reserves to ensure that main operations can continue for a period of six months.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

A premises share with a local film enterprise started in January 2022, and this generates some rental income for us. Crawley Museums receive regular dividends from Pound Hill Community Shop thanks to the hard work of four long term volunteers. This has meant we could upgrade displays at both museum sites.

We endeavour to hire out our learning space to local organisations and education groups which does generate some income.

We now also have an online shop which sells books, pamphlets, some local crafts, and other lower cost souvenirs.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Kevin Croskery Position (eg Secretary, Treasurer Chair, etc) Date 31 January 2024

TAR 2019-2020

Crawley Museums Charitable Incorporated Organisation

Charity number 1178299

End of Year Financial Statements

Year ending 31 March 2023

Page 1

Introduction

a) General

These Accounts have been prepared using the historic cost convention and in accordance with the applicable accounting standards and the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) and the Charities Act 1993, as amended.

b) Accounting Policies

There have been no changes from the Accounting policies applied in the previous years.

c) Taxation

The CIO is a Registered Charity (No: 1178299) and is not subject to Corporation Tax.

d) Depreciation

Provision for depreciation on the Fixed Assets, Fittings and Equipment held for use by the CIO is made on a diminishing value basis when applicable. In the financial year 2022-2023 the society had Fixed Assets of £0.00 value.

Page 2

Statement of Financial Activities

Unrestricted
Restricted
Endowment
Total
Prior year
funds
funds
funds
funds
total funds
Income and endowments from:
Bank Interest
Membership subscriptions
Fundraising
Members meetings
Income from charitable activities
Charitable Trading
Donations
Grants
Sundry
CBC Non-Domestic Rates Relief
Other income
Total income
Expenditure on:
Other income
Purchase of Goods for sale
Members Meetings Costs
Expenditure on charitable activities
Museum rent
Heat and Light
Repairs & Maintenance
Insurance
Advertising & Promotion
Subscriptions
Exhibitions & Displays
Conservation
Artefact Purchase
CBC Non-Domestic Rates
Other expenditure
Copying & Printing
Telephone & Broadband
Depreciation
Sundry
HLF The Tree Phase 1
Postage & Stationery
Training, Travel & Subsistence
Administration costs
Total expenditure
Gains / losses on investment assets
Net income / (expenditure) resources before
transfer
Transfers
Gross transfers between funds - in
Gross transfers between funds - out
Other recognised gains / losses
Gains on revaluation, fixed assets, charity's own use
Net movement in funds
Total funds brought forward
Total funds carried forward		 0
0
0
0
0
2,234
0
0
2,234
2,159
11,444
0
0
11,444
7,068
0
0
0
0
0
22,037
0
0
22,037
8,631
8,000
256
0
8,257
5,901
45,014
16,379
0
61,393
76,091
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
88,731
16,635
0
105,367
99,853
3,866
0
0
3,866
3,209
3
0
0
3
50
151
0
0
151
77
3,675
0
0
3,675
3,675
13,968
0
0
13,968
10,640
10,463
0
0
10,463
11,281
6,014
0
0
6,014
4,464
300
0
0
300
415
527
0
0
527
513
8,842
1,200
0
10,042
3,389
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
764
193
0
957
457
1,425
0
0
1,425
1,011
0
0
0
0
0
3,005
631
0
3,637
1,920
0
0
0
0
0
158
0
0
158
128
740
2,065
0
2,805
193
32,101
12,544
0
44,646
44,916
86,007
16,635
0
102,643
86,343
0
0
0
0
0
2,724
0
0
2,724
13,509
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,724
0
0
2,724
13,509
108,785
2,975
0
111,760
98,251
111,509
2,975
0
114,485
111,760

Page 3

Unrestricted Restricted Endowment Total Prior year
funds funds funds funds total funds
Represented by
Unrestricted
General fund 337,619 0 0 337,619 329,121
Designated
Artefacts Preservation (299) 0 0 (299) (299)
CBC Main Grant (196,658) 0 0 (196,658) (196,658)
Crawley Museum The Tree (27,828) 0 0 (27,828) (27,828)
Dinosaur Exhibition 2023 (692) 0 0 (692) 0
Goffs Park House (1,209) 0 0 (1,209) (1,209)
IT upgrade 5,220 0 0 5,220 5,220
Ifield Water Mill (6,631) 0 0 (6,631) (1,549)
Longley Trust 1,494 0 0 1,494 1,494
Medieval Crawley Model Fund 308 0 0 308 308
Museum Development (15,578) 0 0 (15,578) (15,578)
Racking 2020 0 0 0 0 0
Road to Crawley 3,434 0 0 3,434 3,434
The Tree Project 12,331 0 0 12,331 12,331
Restricted
Arts Council collections assistant 0 1,500 0 1,500 1,500
Capacity Building Project 0 1,012 0 1,012 1,012
Covid 19 funding 0 377 0 377 377
Tree Education Room Chairs & Tables 0 84 0 84 84
Total Funds 111,511 2,973 0 114,485 111,760

Page 4

Balance sheet

Total funds
Prior year funds
Current assets
Debtors
Cash at bank and in hand
Liabilities
Creditors: Amounts falling due in one year
Net current assets less current liabilities
Total assets less current liabilities
Total net assets less liabilities
Represented by
Unrestricted
General fund
Designated
Artefacts Preservation
Medieval Crawley Model Fund
Museum Development
Road to Crawley
The Tree Project
CBC Main Grant
Crawley Museum The Tree
Dinosaur Exhibition 2023
Goffs Park House
IT upgrade
Ifield Water Mill
Longley Trust
Restricted
Arts Council collections assistant
Capacity Building Project
Covid 19 funding
Tree Education Room Chairs & Tables
Funds of the museum		 5,014
0
121,675
140,689
126,689
140,689
12,204
28,928
12,204
28,928
114,485
111,760
114,485
111,760
114,485
111,760
337,619
329,121
(299)
(299)
308
308
(15,578)
(15,578)
3,434
3,434
12,331
12,331
(196,658)
(196,658)
(27,828)
(27,828)
(692)
0
(1,209)
(1,209)
5,220
5,220
(6,631)
(1,549)
1,494
1,494
1,500
1,500
1,012
1,012
377
377
84
84
114,485
111,760

Page 5

Statement of assets and liabilities

General Designated
Restricted Endowment
This year
Last year
Current assets - Cash at bank and in hand
Cash in hand -
Office Float -
Shop cash float -
CBC Main Grant -
SUMUP Card Payments -
Current Account SANTANDER -
PayPal Account -
Totals
Current assets - Debtors
Sundry Debtors -
Accounts Receivable -
Totals
Liabilities - Creditors: Amounts falling due in
one year
Accounts Payable -
Totals
Grand total		 100
0
0
0
20
0
0
0
50
0
0
0
26,288
0
0
0
0
0
0
0
83,742
0
11,451
0
24
0
0
0		 100
100
20
20
50
50
26,288
28,183
0
0
95,193
112,044
24
291
110,224
0
11,451
0
0
0
0
0
5,014
0
0
0		 121,675
140,689
0
0
5,014
0
5,014
0
0
0
12,204
0
0
0		 5,014
0
12,204
28,928
12,204
0
0
0		 12,204
28,928
103,034
0
11,451
0		 114,485
111,760

Conclusion

Grants

For the year beginning 1st April 2022, Crawley Borough Council (CBC) awarded a grant of £40,000 to cover the costs of the museum at its premises at the Tree, 103 High Street, Crawley including staffing costs, running costs and insurance. The CBC grant for the rent of Ifield Water Mill ceased in 21/22.

Other grants include £1,200 from South East Museums Development to fund a contactless donations box and £27,000 from Arts Council England to fund the Belonging in Crawley project, both of which were partially released to match related expenditure during the current year.

Premises Rents

The Museums at The Tree and at Ifield Watermill are held on leases granted by Crawley Borough Council as follows:

Museum lease Commenced Term Annual rent
The Tree, 103 High Street, Crawley* 28thAugust 2018 25years 1 peppercorn when asked
Ifield Watermill 25thMarch 2007 20 years £3,675

Staff:

The salaries of the Curator and the Learning and Liaison Officer were funded by a Community Grant from Crawley Borough Council (see above section “grants”), otherwise the Museums are managed and served entirely by volunteers.

This report dated: 24/07/2023

Kevin Croskery Hon. Treasurer

Page 6

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl membern of Crayley Museums CIO On accounts for the year ended 31 March 2023 Charity no (rfany) 1178299 Set out on pages 1to6 I report to the tnjstees on my examination of the accounts of the above charity (Yhe Trusf) for the year end￿ 31 March 2020. Responsibilities and As the charity trustees. you are responsitle for the preparation of the basls of report accounts in accordance with the Charities Act 2011 (Ihe Acri. I report in resped of my examination of the Trust's ￿)Unts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have foll¢)wed all the ap￿1¢able Directions given by the Charity Commission under section 145{5){bl of the Act. Independent examiner's statement I have ￿rnpleted my examination. I confim that no material matters have come to my attention (other than that disdosed below ') in connection with the examination which gives me cause to believe that in, any material respect.: Ihe a(￿Unting r￿ordS were not kept in accordance with section 130 ofthe Act.. or the accounts did not accord with the accounting re￿rdS,. or the accounts dKI not comply with the applicable require[r￿n1$ conceming the fO￿n and content of ￿(a)untS set out in the Chaiities (Accounts and Rep)rts) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no C￿Orn$ and have come ￿sS no other matters in connection th the examinati¢)n to whith attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: 26 July 2023 Nam•i Nic Allen Relevant professional qualification{s) or body lif any): Company Director Address: Flat 30, The Pamlions, Crabbet park. Worth IER October 2018

Crawley RH10 4SN Section B Disclosure Only complete If the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of chaiity accounts: directions and guidan￿ for examiners)- Give here details of any items that the examiner wishes to disclose. IER October 2018