## **Trustees' Annual Report for the period** Period start date Period end date **From** 1 April 2020 **To** 31 March 2021 ## Section A Reference and administration details **Charity name** Crawley Museums CIO **Other names charity is known by** Crawley Museums **Registered charity number (if any)** 1178299 **Charity's principal address** Crawley Museums The Tree 103 High Street, Crawley, West Sussex **Postcode** RH10 1DD ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12



|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs Gill Cooban|Chairman||Elected Chair at AGM 25/9/18| ||Mr Graham
Crozier|Vice Chairman|Resigned early 2020|Elected at AGM 24/9/19| ||Mrs. Zuzana
Peppett|Hon. Treasurer|Resigned as Treasurer
24/9/19|| ||Mr Kevin Croskery|Hon. Treasurer|From 6.12.19|Co-opted| ||Mrs Susan Allen|Hon. Secretary||Re-elected at AGM 24/9/19| ||Mr Paul Castle|Arts Council Rep||Elected at AGM 24/9/19| ||Mr Colin Lloyd|||Elected at AGM 24/9/19| ||Mr Robert
Rashbrook|Facilities &
MembershipSec||Elected at AGM 24/9/19| ||Mr Peter Selby|||Elected at AGM 24/9/19| ||Mr Martin Stone|||Elected at AGM 24/9/19| ||Mr Peter Temple-
Smithson|Ifield Mill Rep||| ||Mr John White||Resigned 24/1/2020|| ||**_Nominated by Crawley Borough Council as observers of the Management Committee_**|||| ||Kathryn Ripley|CommunityOfficer||| ||Mr C. Mullins|Councillor|From May2019|| ||Ms J. Hart|Councillor|From May2019|| ||Ms A. Pendlington|Councillor|From May2019|| ||**_Invitees and observers of the Management Committee and Associate Members of CMS_**|||| ||Ms H. Parsons|Curator|Appointed 07/05/19|| ||Ms A. Dumbrell|Learning and
LiaisonOfficer||| |||||| TAR 2019-2020 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Independent Examiner||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Mr Nicholas Sexton - Hon. President died January 2021 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The new association CMCIO is governed by a Constitution that was Type of governing document agreed and adopted by the members on 26th September 2017. (eg. trust deed, constitution) This association consists of 76 members. How the charity is constituted - (eg. trust, association, company) Trustees are appointed or reappointed at the AGM held in September Trustee selection methods and may be co-opted. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Crawley Museum was reaccredited by the Arts Council in 2015. Review was scheduled for April 2020 but has been postponed until 2022 due to COVID 19. Crawley Museums CIO is affiliated with Crawley Borough Council (CBC) which owns the buildings from which the museums are run and which provides grants that h a v e p a id for the rental of both premises and covered the cost of employing the Curator and Assistant Curator. Policies in place include: Safeguarding Policy (training has been given) Data Protection Policy Diversity & Ethnic Origin Training and Development Environmental Policy Harassment & Bullying Policy Health & Safety Policy Lone Working Policy Code of Conduct Policy Employee, Trustee, Volunteer Policies Conflict of Interest Policy Volunteer Management Policy TAR 2019-2020 Equal Opportunity Policy Acquisition & Disposals Policy All trustees give their time voluntarily and receive no remuneration or other benefits. There are regular training sessions and meetings and there is an induction process for new volunteers. TAR 2019-2020 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The Museums’ vision is “To bring the Crawley Museum service up to
the standard that the size of the town demands, thus making the
collection of all items the organisation ‘holds in trust for society’,
accessible to the general public, creating a learning resource for
children and adults, both in terms of formal and informal education.| |---|---| ||Crawley Museums CIO has been mindful of the Charity
Commission’s guidance on public benefits.
Our mission statement is:
To encourage lifelong learning through displays, activities and
events.
To become better known, more accessible and efficient.
To represent the ethnic diversity of Crawley and its environs.
To record, research and conserve the long and continuing history of
Crawley and the surrounding areas.
Crawley Museums also holds as its values:
full accessibility, cultural diversity, innovation and creativity, and the
encouragement of curiosity and thinking.
Our vision for learning is of a museum engaging people of all ages
and backgrounds with stories of Crawley and its people.
In the museum and beyond its walls, our learning experiences will be
relevant, inspiring and memorable, provoking deeper understanding
and dialogue.
We open regularly for the general public and arrange visits for schools
and special interest groups at both sites.
We are involved in outreach projects, giving talks, arranging group
visits and the loan of reminiscence boxes.
Visitor numbers to both sites are good, and interest in our website and
social media is growing.| ## **Additional details of objectives and activities (Optional information)** TAR 2019-2020 Volunteers act as Stewards on open days and arrange visits to Ifield Watermill. Collections volunteers also assist in the cataloguing and arrangement of the collections at Crawley Museum at the Tree. You **may choose** to include further statements, where relevant, about: Education volunteers help with children’s visits, give talks, write articles and design activities for visitors. Maintenance volunteers look after the restoration works at Ifield Watermill and look after the surrounding grounds. - policy on grant making; - policy programme related investment; - contribution made by volunteers. Other volunteers help raise funds by working Museum dedicated hours in a charity shop. The Trustees participate in managing both premises and apply for grants and other financial support. If financially quantified, volunteer hours dedicated to both sites add up to a substantial cost equivalent. TAR 2019-2020 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Links with local children continue to strengthen, although Covid 19 restrictions hampered our usual operation. During the period April 2020 to March 2021 1343 children came to Crawley Museum. 1113 of these were school visits or visits from other groups including Cubs, Brownies and members of the home educated community. We also led outreach visits to schools. 3292 adults also visited the museum. Numbers were severely affected by Covid19 restrictions. Community Engagement has increased, and a number of successful partnerships have been created with local groups. The Crawley Writers Circle hold their regular meetings at The Tree. The popularity of the monthly talks at the museum was growing well, but was halted during the Covid19 period. These talks have recently re-started and are advertised locally and on the website, and attract an audience that includes non-members. Staff and volunteers continue to give talks about Crawley, its heritage and its museum service, either at the museum or at a host venue. Temporary exhibitions at Crawley Museum are held bi-monthly covering a range of topics and contain community produced content. We also host exhibitions by local groups. These have included Diverse Crawley, Crawley Campaign Against Racism, and members of the local Kashmiri community. Work continues on the collections to improve catalogue and retrieval systems. In 2020/2021 Crawley Museum ran a project funded by Arts Council England – Crawley’s Collections Revealed. We worked with volunteers and community members to look at our object collections and disperse anything that wasn’t relevant to Crawley. This has created space in our stores for new donations which will be more representative of Crawley’s population diversity. We also worked with members of the local community to label objects from our collections, and to decide what examples should be added. Ifield Watermill continues to flourish with increased visitor numbers on Open days - we open the Mill to visitors on the third Sunday from April to September, on National Mills Day, and for pre-booked group visits by schools, Scouts, U3A groups and others with a specialist interest. These visits can also be extended to include a focus on local flora and fauna, conservation and the use of water/water cycle. The Mill wheel was repaired back to working order in 2019 and can now turn at the normal speed. This was financed by grant aid from the Courage Dyer Trust, SPAB, the Longley Trust, some match funding and a donation. The displays at the Mill were renewed in early 2021 to upgrade them and make them more accessible. This was possible because of charity fundraising by volunteers. Our full time Curator joined us in May 2019, and she works alongside a Learning & Liaison Officer (contract ends Feb 2022). They work closely with the team of volunteers who bring their own strengths and ideas to make progress at both sites. TAR 2019-2020 Section D Achievements and erformance p Recruitment of new volunteers is steady and we advertise through a presence at local events, local publications, our website and involvement with community groups. Training is available to make sure that the overall service offered is to a high standard and at a level which is comfortable for the individual. Besides maintaining an active service, the main task has been to plan for the future at both sites. A Business Plan for years 2018-2023 was prepared by the Board of Trustees outlining income creation and an upgraded governance structure fit for the future. This is under review for 2022 onwards due to decreased public grant support available. TAR 2019-2020 Section D Achievements and erformance p TAR 2019-2020 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Crawley Museums CIO is currently dependent on Community Grants from Crawley Borough Council to sustain its activities, as earned income and visitor donations alone would not allow Crawley Museums CIO to continue operating. This funding has decreased and means that we are having to look at other sources of funding to keep an adequate staff level. Fund raising activities will be planned and project grants applied for. Premises sharing will be actively sought in 2022. To avoid closure, if funding difficulties were to happen, the Trustees of Crawley Museum Society have agreed to keep a certain level of financial reserves to ensure that main operations can continue for a period of six months. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Crawley Museums CIO managed to secure Covid19 grants to support us through this difficult time. Crawley Museums receive regular dividends from Pound Hill Community Shop thanks to the hard work of four long term volunteers. We endeavour to hire out our meeting room to local organisations and education groups which does generate some income. We are looking at a premises share with other like- minded heritage/creative sector partners to raise more income. We now also have a shop which sells books, pamphlets, some local crafts, and other lower cost souvenirs. ## **Section F Other optional information** TAR 2019-2020 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Gillian Dawn Cooban **Position (eg Secretary, Chair,** Chair **etc) Date** 6 January 2022 TAR 2019-2020 # **Crawley Museums Charitable Incorporated Organisation** **Reg.Charity 1178299** ## **End of Year Financial Statements** ## **Year ending 31 March 2021** _Page 1_ ## **Introduction** ## a) General These Accounts have been prepared using the historic cost convention and in accordance with the applicable accounting standards and the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) and the Charities Act 1993, as amended. ## b) Accounting Policies There have been no changes from the Accounting policies applied in the previous years. ## c) Taxation The CIO is a Registered Charity (No: 1178299) and is not subject to Corporation Tax. ## d) Depreciation Provision for depreciation on the Fixed Assets, Fittings and Equipment held for use by the CIO is made on a diminishing value basis when applicable. In the financial year 2020-2021 the society had Fixed Assets of £0.00 value. _Page 2_ ## **Statement of Financial Activities** ||**Unrestricted**
**Restricted**
**Endowment**
**Total**
**Prior year**
**funds**
**funds**
**funds**
**funds**
**total funds**| |---|---| |**Income and endowments from:**
Bank Interest
Membership subscriptions
Fundraising
Members meetings
Income from charitable activities
Charitable Trading
Donations
Grants
Sundry
CBC Non-Domestic Rates Relief
Other income
**Total income**
**Expenditure on:**
Other income
Purchase of Goods for sale
Members Meetings Costs
Expenditure on charitable activities
Museum rent
Heat and Light
Repairs & Maintenance
Insurance
Advertising & Promotion
Subscriptions
Exhibitions & Displays
Conservation
Artefact Purchase
CBC Non-Domestic Rates
Other expenditure
Copying & Printing
Telephone & Broadband
Depreciation
Sundry
HLF The Tree Phase 1
Postage & Stationery
Training, Travel & Subsistence
Administration costs
**Total expenditure**
**Net income / (expenditure) resources before**
**transfer**
**Transfers**
Gross transfers between funds - in
Gross transfers between funds - out
**Other recognised gains / losses**
Gains / losses on investment assets
Gains on revaluation, fixed assets, charity's own use
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|12
0
0
12
86
2,154
0
0
2,154
2,166
4,597
5,000
0
9,597
4,607
0
0
0
0
269
3,430
0
0
3,430
4,436
2,064
1,000
0
3,064
2,650
84,907
16,079
0
100,986
79,393
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0| ||**97,165**
**22,079**
**0**
**119,244**
**93,610**
1,189
0
0
1,189
1,153
0
0
0
0
160
42
0
0
42
6
0
0
0
0
3,675
6,553
0
0
6,553
8,275
9,283
10,629
0
19,912
17,053
1,559
0
0
1,559
4,780
0
2,500
0
2,500
1,201
643
0
0
643
908
3,784
34
0
3,819
89
156
3
0
159
103
0
0
0
0
15
0
0
0
0
0
429
0
0
429
(61)
800
0
0
800
772
0
0
0
0
0
22,673
2,395
0
25,069
4,184
0
0
0
0
0
146
0
0
146
176
60
0
0
60
866
45,322
9,641
0
54,964
50,680| ||**92,646**
**25,205**
**0**
**117,852**
**94,040**| ||**4,519**
**(3,126)**
**0**
**1,392**
**(429)**
0
3,500
0
3,500
0
(3,500)
0
0
(3,500)
0
0
0
0
0
0
0
0
0
0
0| ||**1,019**
**373**
**0**
**1,392**
**(429)**| ||**95,757**
**1,101**
**0**
**96,858**
**97,288**| ||**96,776**
**1,475**
**0**
**98,251**
**96,858**| _Page 3_ |**Represented by**|||||| |---|---|---|---|---|---| |**Unrestricted**|||||| |General fund|267,743|0|0|267,743|225,936| |**Designated**|||||| |Artefacts Preservation|(299)|0|0|(299)|(299)| |CBC Main Grant|(151,856)|0|0|(151,856)|(106,533)| |Crawley Museum The Tree|(27,828)|0|0|(27,828)|(28,017)| |GPH heaters|0|0|0|0|0| |Goffs Park House|(1,209)|0|0|(1,209)|(1,209)| |IT upgrade|5,220|0|0|5,220|0| |Ifield Water Mill|3,016|0|0|3,016|3,700| |Longley Trust|1,494|0|0|1,494|1,494| |Medieval Crawley Model Fund|308|0|0|308|308| |Museum Development|(15,578)|0|0|(15,578)|(15,388)| |Racking 2020|0|0|0|0|0| |Road to Crawley|3,434|0|0|3,434|3,434| |The Tree Project|12,331|0|0|12,331|12,331| |**Restricted**|||||| |Arts Council collections assistant|0|0|0|0|4| |Audience Development|0|0|0|0|0| |Capacity Building Project|0|1,012|0|1,012|1,012| |Covid 19 funding|0|377|0|377|0| |Heritage Lottery Fund Phase 1|0|0|0|0|0| |Ifield Water Mill Wheel repairs|0|0|0|0|0| |Tree Education Room Chairs & Tables|0|84|0|84|84| |Tree Meeting Room Chairs & Tables|0|0|0|0|0| |**Total funds**|**96,776**|**1,475**|**0**|**98,251**|**96,858**| _Page 4_ ## **Balance sheet** ||**Total funds**
**Prior year funds**| |---|---| |**Current assets**
Debtors
Cash at bank and in hand
**Liabilities**
Creditors: Amounts falling due in one year
**Net current assets less current liabilities**
**Total assets less current liabilities**
**Total net assets less liabilities**
**Represented by**
**Unrestricted**
General fund
**Designated**
Artefacts Preservation
Museum Development
Road to Crawley
Racking 2020
The Tree Project
CBC Main Grant
Crawley Museum The Tree
Goffs Park House
GPH heaters
IT upgrade
Ifield Water Mill
Longley Trust
Medieval Crawley Model Fund
**Restricted**
Audience Development
Arts Council collections assistant
Capacity Building Project
Covid 19 funding
Tree Education Room Chairs & Tables
Heritage Lottery Fund Phase 1
Ifield Water Mill Wheel repairs
Tree Meeting Room Chairs & Tables
**Funds of the charity**|0
3,864
99,963
108,909| ||**99,963**
**112,774**
1,711
15,915| ||**1,711**
**15,915**| ||**98,251**
**96,858**| ||**98,251**
**96,858**| ||**98,251**
**96,858**
267,743
225,936
(299)
(299)
(15,578)
(15,388)
3,434
3,434
0
0
12,331
12,331
(151,856)
(106,533)
(27,828)
(28,017)
(1,209)
(1,209)
0
0
5,220
0
3,016
3,700
1,494
1,494
308
308
0
0
0
4
1,012
1,012
377
0
84
84
0
0
0
0
0
0| ||**98,251**
**96,858**| ## **Statement of assets and liabilities** ||**General Designated**
**Restricted Endowment**
**This year **
**Last year **| |---|---| |**Current assets - Cash at bank and in hand**
Cash in hand
Office Float
Shop cash float
Current Account RBS
Deposit Account RBS
CBC Main Grant
Current Account SANTANDER
Paypal Account
**Totals**|100
0
0
0
100
72
20
0
0
0
20
38
30
0
0
0
30
0
0
0
0
0
0
21,085
0
0
0
0
0
45,736
28,809
0
0
0
28,809
35,654
69,316
1,475
0
0
70,791
6,322
212
0
0
0
212
0| ||**98,487**
**1,475**
**0**
**0**
**99,962**
**108,909**| _Page 5_ |**Current assets - Debtors**
Sundry Debtors -
Accounts Receivable -
**Totals**
**Liabilities - Creditors: Amounts falling due in**
**one year**
Accounts Payable -
**Totals**
**Grand total**|0
0
0
0
0
0
0
0|0
(760)
0
4,624| |---|---|---| ||**0**
**0**
**0**
**0**
1,711
0
0
0|**0**
**3,864**
1,711
15,915| ||**1,711**
**0**
**0**
**0**|**1,711**
**15,915**| ||**96,776**
**1,475**
**0**
**0**|**98,251**
**96,858**| ## **Conclusion** ## Grants For the year beginning 1st April 2020, Crawley Borough Council (CBC) awarded a grant of £50,000 to cover the costs of the museum at its premises at the Tree, 103 High Street, Crawley including staffing costs, running costs and insurance and a separate grant of £3,675 to cover the cost of the rent at Ifield Watermill. The Museum received a grant of £2,818 from Sussex Community Foundation to cover the costs of protecting its staff, volunteers and visitors from Covid-19. £22,285 of grants was received from government funded local / national restrictions and business support programs. ## Premises Rents The Museums at The Tree and at Ifield Watermill are held on leases granted by Crawley Borough Council as follows: |Museum lease|Commenced|Term|Annual rent| |---|---|---|---| |The Tree, 103 High Street, Crawley*|28thAugust 2018|25years|1 peppercorn when asked| |Ifield Watermill|25thMarch 2007|20 years|£3,675| ## Staff: The salaries of the Curator and the Learning and Liaison Officer were funded by a Community Grant from Crawley Borough Council (see above section “grants”), otherwise the Museums and the Society are managed and served entirely by volunteers. This report dated: 05/01/2022 Kevin Croskery Hon. Treasurer _Page 6_ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 61AwLg7 fl USEU On accounts for the year ended Charity no (if any) J J?2199 Set out on pages S -fo I reFK)rt to the trustees on my examination cl the ￿￿ntS of the above harity (Ihe Tru￿) for the year ended Responsibilities and As the chartty trustees, you are resw)nsible for the preparation of the basis of report accounts in accordance with Ihe Charities Ad 20111lhe Acl.). I reFX)rt in resped of my examinats'on cl the Trust's accounts Carried out under section 145 of the 2011 Ad and in carrying out my examination, I have follchved all the applicable Direclions giNpn by the Charity Commission under sedion 145(5){b) of the Ad. Independent ￿he charity's gross income exceeded £250.000 and l am quallfied to examiner's statement undertake the examination by being a qualified member d [insert name of applicable listed bodyl]. Delete [ l rf not applicable. I have completed my exarnination. l o)nfimi that no materia matters have come to my attention {other than that disdosed below ") in connection wilh Ihe examination which gives me cause to believe that in. any material resp*d,: the actounting records were not kept in accordan￿ with section 130 of the Ad.. or the accounts did not accord wtth the accgunting records,. or the accounts did not comply with the applicable requirements con￿MIng the fom and LY)ntent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fail view which is not a matter COn￿dered as part of an independent examination. I have no COn￿mS and have come across no cther matters in connection with the examination to which attention should be dr&Yn in this repjrt in order to enable a proper urKJerslanding of the aco)unts to be reached. lete the words in the brdckets rfthey (*) not apply. Signed: Date: Namo: ALL Relevant professional qualifi&*ion(s) or body (rf any): nf*rJy IER October 2018 Address: KtAf 30, ILI Egr £LLS££ ID q¢ Section B Disclosure Only complete if the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of d￿rItY accounts.. directions and guidance for examiners). Glve here detsils of any items that the examiner wishes to disclose. JoTrlE. IER October 2018