Charity number: 1178271
## NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO
ACCOUNTS AND TRUSTEES ANNUAL REPORT FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
CONTENTS OF THE ACCOUNTS AND TRUSTEES ANNUAL REPORT FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **CONTENTS**
||Page|
|---|---|
|Charity Information|1|
|Annual Chairperson’s Report|2-3|
|Independent Examiners Report|4|
|Statement of financial activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7-8|
## **NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
## CHARITY INFORMATION
FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
**TRUSTEES:** H Tursner C Wilcox J Freedman T Landreth A T Mace-Leska K Landreth J Perks R Mann J Mann **TREASURER:** A J Hollinshead
**ADDRESS:** Village Hall Wolverton Road Norton Lindsey WARWICK CV35 8JL **CHARITY NUMBER:** 1178271
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**NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
ANNUAL CHAIRPERSON’S REPORT FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **INTRODUCTION**
In the past, the Chairman’s Annual report was presented at the AGM held every December. Due to the Coronavirus Pandemic, the AGM could not take place and we hoped to be able to have it this Easter 2021. As lockdown continued, this was abandoned hence this written report.
## **ACTIVITY AT VILLAGE HALL**
The year started extremely well, with many plans to finish off the newly built Village Hall and increase the use of the Hall as a Village amenity. I was appointed as the new Chair, taking over from Peter Woolford who had brought the Hall from a dilapidated and virtually unusable building to a state of the art, eco friendly, modern building fit for purpose. Fortunately for us, Peter, although no longer a Trustee, offered to stay on for a year to help with the new building, liaise with the builders and supervise the snagging.
Similarly Carole Briggs, former secretary and also retired as a Trustee, stayed on helping practically and offering lots of background information.
From December 2019 until March 2020, the Hall was booked most days with classes, parties and meetings. The classes were a mainly a variety of exercises, Pilates, yoga and taekwondo and were all hired by instructors from outside the Village.
The Hall was very popular as a children’s birthday party venue, having lots of internal space as well as the Playing Field adjacent and there were at least 2 parties a week. There were a few evening parties as well with many more booked throughout the coming year.
WI Meetings also returned to the Hall, held monthly and the Sniffers resumed their fundraising events, one of these was to raise funds for the stage curtains.
There was also a sell out concert held with both the performers and attendees really enjoying the space the Hall offered.
We also had a few Cinema shows, hired from the Rural Cinema Club.
The income from the hire of the Hall matched the running costs and the Trustees were beginning to consider what free activities could be organised for the Village, as set out in the Constitution.
All Activity ceased due to the first Lockdown in March 2020.
The Hall opened in a limited capacity for socially distanced classes in the summer within full COVID guidelines and then closed again in November and will remain so until May 17th when we hope to resume classes.
When permitted we held a Picnic in the Park for families with an entertainer on The Playing fields. Also a successful Scarecrow competition was run, with the scarecrows located outside Villagers homes around the Village.
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**NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
ANNUAL CHAIRPERSON’S REPORT FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **TRUSTEE ACTIVITY**
The Committee have met monthly and addressed a variety of issues. The Meetings have been on Zoom from March 2019 until the present time.
One important task of the Committee in the past year were to ensure the Hall was signed off in terms of snagging post build, which was successfully completed in December 2020 following some remedial work to the fans of the ASHP, the sensors of the alarm and a few other minor faults.
Other aspects included purchase of new chairs and tables and looking at finishing off in terms of soft furnishings, a bar and acoustic amelioration and outside completing the paving and smartening up the car park. Many of these plans had to be held in abeyance due to the cessation of income due to closure but the outside landscaping is almost completed.
A non Trustee Treasurer was appointed in February 2020 and as there were no volunteers to cover the secretarial work, a secretary was employed on an Honorarium basis in January 2021. There had been an allowance for this in the budget. Similarly a grounds man was as hired to carry out regular inspections of the car park, ditch, guttering and finish off the outside landscaping.
Our Treasurer applied successfully for the £10,000 grant being offered by Warwick District Council which gave great peace of mind as the running costs were covered for the next 3 years should we have to remain closed.
We endeavoured, despite being closed, to provide activities when permitted for the Village as described above, in the hopes to raise morale during the pandemic, always adhering to GOV.UK guidelines. We did not provide any practical support during lockdowns as this was done by the Community Pub and Parish Council. As Chair, I was being advised by WRCC (Warwickshire Rural Community Council) a branch of ACRE as to what was permitted as each phase of the pandemic unfolded. Their support has been and will continue to be excellent.
One area of concern to the Trustees was the dearth of Volunteers coming forward to either support the running of the Hall or start up new community activities, although during County wide meetings I attended as Chair, it was apparent that we were not alone in this problem. It was obviously impossible to address this fully during this extraordinary year of the pandemic.
Anna Mace-Leska, Chair Village Hall & Playing Fields CIO, April 29th 2021
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**NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
INDEPENDENT EXAMINER’S REPORT FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **INDEPENDENT EXAMINERS’S REPORT TO THE TRUSTEES OF NORTON LINDSAY VILLAGE HALL & PLAYING FIELDS**
I report to the charity Trustees on my examination of the accounts for the Charity for the year ended 31 August 2020.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **INDEPENENT EXAMINERS STATEMENT**
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completion my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the application requirements concerning the form and content of accounts set out in the Charity (Accounts and Reports) Regulations 20o08 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Josh Furniss Institute of Chartered Accountants England and Wales 94 Oxford Road, Banbury, OX16 9AN
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## **NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
|**RECEIPTS**
**Current Account**
Hall Hire
100 Club
Fete Takings
Donations/Grants
Functions
WDC Rebates
Inter Ac Trfs
WPD Wayleave
**Build Account**
Donations Direct to BA
Interest
Inter Ac Trfs
**No 2 Reserve Account**
Donations
Inter Ac Trfs
**Trustee Reservers Account Savings**
Interest
Inter Ac Trfs
**TOTAL RECEIPTS**|**PAYMENTS**
**Current Account**
8,253
Electric
1,594
2,070
Water Rates
1,193
30
Council Tax
136
85,980
Insurances
2,380
2,130
100 Club
700
BT Telecom
451
79,042
Inter Ac Trfs
54,646
Fete Exp
15
Premises Expenses
1,405
Office
2,664
Misc
1,508
Deposit Refunds
843
Donation
1,000
Build Expenses
7,503
177,505
76,037
**Build Account**
50
Inter Ac Trfs
70,569
11
43,410
43,471
**No 2 Reserve Account**
50,000
100 Club
675
1,600
Deposit refunds
300
Inter Ac Trfs
73,837
51,600
74,812
17
Inter Ac Trfs
1,000
76,000
76,017
1,000
**348,593**
**TOTAL PAYMENTS**
**222,419**
**NET RECEIPT**
**126,174**|1,594
1,193
136
2,380
700
451
54,646
15
1,405
2,664
1,508
843
1,000
7,503|
|---|---|---|
|||76,037|
||||
|||70,569|
|||74,812|
|||1,000|
|||1,000|
||||
|||**222,419**|
||||
|||**126,174**|
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**NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
BALANCE SHEET FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **BALANCE SHEET**
|General Fund as 31 August
Transfer from Receipts and Payments
**FIXED ASSETS**
Building & Land at Cost
**CURRENT ASSETS**
Bank Account - Current Account
Build Fund savings
No 2 Reserve Account
Trustee Reserves Account
Build Accrual|**2020**
**2019**
389,798
151,564
126,174
238,234
**515,972**
**389,798**
439,343
320,744
1,587
6,329
12,663
39,762
25
23,237
75,017
-
(12,663)
(275)
76,629
69,053
**515,972**
**389,798**|
|---|---|
The financial statements were approved and authorise for issue by the Trustees and signed on behalf by:
A T Mace-Leska Trustee Date: 29 April 2021
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**NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
ACCOUNTING POLICIES FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **1. STATUTORY INFORMATION**
Norton Lindsay Village Hall & Playing Fields CIO is an unincorporated Charity registered in England & Wales. Its registered office is Village Hall, Wolverton Road, Norton Lindsay, Warwick, CV35 8JL.
## **2. ACCOUNTING POLICIES**
## **2.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Norton Lindsay Village Hall & Playing Fields CIO meets the definition of a public benefit entity under FRS 102.
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **2.2 GOING CONCERN**
The Trustees, having considered the impact of the COVID-19 pandemic continue to adopt the going concern basis in preparing the financial statements which assumes that the company will continue in operation for the foreseeable future.
## **2.3 INCOME**
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
## **2.4 EXPENDITURE**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
## **2. ACCOUNTING POLICIES (continued)**
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**NORTON LINDSEY VILLAGE HALL & PLAYING FIELDS CIO**
ACCOUNTING POLICIES
FOR THE PERIOD 1 SEPTEMBER 2019 TO 31 AUGUST 2020
## **2.5 INTEREST RECEIVABLE**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
## **2.6 CASH AT BANK AND IN HAND**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **2.7 LIABILITIES AND PROVISIONS**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
## **2.8 FINANCIAL INSTRUMENTS**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2.9 FUND ACCOUNTING**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
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