# **TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
**BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **REFERENCE AND ADMINISTRATIVE DETAILS YEAR ENDED 31[ST] DECEMBER 2020**
Trustees and Committee members who served at any time during the year were as follows:
||**Appointed**|**Resigned**|
|---|---|---|
|**Trustees**|||
|Mr R. Matkin|15/02/2020||
|Mr D W Coates (Chair and Acting Secretary)|15/02/2020||
|Mr J Hampton (Treasurer)|15/02/2020||
|Mrs C Ambler|||
|Dr S King (Education Secretary)|||
|Mr H Low|||
|Mr F Oldfield (Secretary)||30/10/2020|
|Mr R Hurd|||
|**Committee Members**|||
|Mr R. Matkin|||
|Mr D W Coates (Chair and Acting Secretary)|||
|Mr J Hampton (Treasurer)|||
|Dr S King (Education Secretary)|||
|Mrs S Coates (Librarian)|||
|Mr H Low (AHAT Leader)|||
|Mrs S Pirie|||
|Mr R Hurd|||
|Mr F Oldfield (Secretary)||30/10/2020|
|Mrs J Ratcliffe|||
|Mr M Baker|||
|**Principal address:**|Honorary Secretary|
|---|---|
||32 Standing Butts Close|
||Walton upon Trent|
||Derbys DE12 8NJ|
|**Independent Examiner:**|Mr B Wood A.C.M.A.|
||7, Harpswell Close|
||Allestree|
||Derby DE22 2XX|
1
**BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **REPORT OF THE TRUSTEES YEAR ENDED 31[ST] DECEMBER 2020**
## **Charitable Status**
The Association is affiliated to The British Beekeepers Association. It is implicit that the rules of the BBKA form part of the governing rules of the Association. Formed over 50 years ago it became a Charitable Incorporated Organisation (CIO) in 2018.
The Association is also known as Burton BKA.
## **Trustees and Committee**
The Trustees and Committee members who served at any time during the year are shown on page 1.
There is no formal policy for recruitment and training of Committee members or Trustees. Appointments are made in accordance with the governing document and are approved at the AGM each year.
## **Association Objects**
The objects of the association are:
1. To preserve the Honeybee by promoting and furthering the craft of Beekeeping.
2. To educate the Association's members and the Public in all aspects of Beekeeping, including the benefits of bees in the Environment, in particular but not limited to the counties of Staffordshire, Leicestershire, Warwickshire and Derbyshire, in affiliation with the British Beekeeping Association.
## **Review of Achievements and Performance for the Year**
In membership terms 2020 was another very successful year for the Association, total membership reached 134 (2019 125).
## **COVID - 19**
In common with all organisations, COVID – 19 has severely restricted our ability to engage with one another, or with the wider public. So the year has been a very unusual one. However once we managed to master Zoom towards the end of the year, it became possible to meet electronically, and we held our first Association meeting just after the year end.
## **Education**
On the education front, although many members continued to study modules under the B.B.K.A.’s examination scheme, no examinations have been possible. Nor was it possible to run a beginners course. A Zoom based beginners course for 10 members has been held since the year end.
2
**BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **REPORT OF THE TRUSTEES YEAR ENDED 31[ST] DECEMBER 2020**
## _**Review of Achievements and Performance for the Year (Cont’d).**_
## **Training Apiary**
After a major donation was received in the Spring we began to move forward with the training apiary. A road has been built, the area has been fenced and a container placed on site. We have cleared the area, and planted 35 fruit trees on the site. There are now 4 colonies in residence and we expect to hold our first beginners’ practical courses and our AGM there in late May.
## **Public Awareness**
Due to COVID – 19 the Association has been unable to engage in any public meetings.
## **Financial Resources**
Association funds have improved significantly over the year, with income in excess of expenses of £18.5k (2019 £9.4k). During the year we invested significantly in the training apiary which, after depreciation is recognised in the balance sheet at a net book value of £17.1k.
Overall, association funds amounted to £44.9k (2019 £26.4k) at the year end.
## **Asian Hornet**
Asian Hornet incursions did not hit the UK significantly during 2020. Possibly one of the main reasons for this was significantly reduced travel and trade between the UK and France or Spain because of COVID, and the reduced opportunity for the pest to “hitch hike” into our countryside. Nevertheless this invasive species continues to be a serious threat to beekeeping in the UK.
Burton BKA has an Asian Hornet Action Team who will work with the agencies, and representatives from fellow associations to ensure that, everything which can be done to prevent this pest establishing itself in the UK is done. To this end we continue to participate in national initiatives aimed at supporting the authorities when incursions are found when the season develops.
Signed:
Dave Coates (Chairman and Acting Secretary)
31 May 2021
3
**BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **REPORT OF THE INDEPENDANT EXAMINER YEAR ENDED 31[ST] DECEMBER 2020**
I have completed my examination.
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that, in any material respect,
- a. The requirements to keep accounting records in accordance with section 130 of the Charities Act 2011; and
- b. The requirement to prepare accounts which accord with the accounting records compliant with the accounting requirements of the Charites Act 2011
have not been observed.
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Signed:
………………………………………………………………………………………..
**Mr B Wood A.C.M.A 7 Harpswell Close Allestree Derby DE22 2XX**
**Date: 31 May 2021**
4
## **BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **INCOME AND EXPENDITURE REPORT YEAR ENDED 31[ST] DECEMBER 2020**
|**Year to 31 December 2019**
**Unrestricted**
**Funds**
**(Note1)**
**Restricted**
**Funds**
**(Note1)**
**Total**
**Funds**
**Notes**
**£**
**£**
**£**
**Income from Subscriptions**
3,426
3,426
Membership Subscriptions
-1,981
-1,981
BBKA Capitation
-383
-383
BDI Insurance Premiums
1,062
0
1,062
_Subscription income_
**Other Income**
970
4,500
5,470
Grants & Donations
39
39
Equipment Hire
1,332
1,332
Fund Raising, raffles etc
1,204
1,204
Shop Profit and Sugar Sales
4
337
337
Monthly meetings (inc Raffles)
1,193
1,193
Courses
-75
-75
Shows
5,000
4,500
9,500
_Net income from activities_
**Expenditure**
0
Training Apiary Maintenance
-31
-31
Insurance
-60
-60
Website & Member Communication
-351
-351
Sundry Expenses
-742
-742
Depreciation
3
-1,184
0
-1,184
_Total expenses_
4,878
4,500
9,378
_Excess of Income over Expenditure in the year_
**Reconciliation of Funds**
17,046
17,046
_Funds Brought forward_
21,924
4,500
26,424
_Total Funds Carried Forward_
**See the Notes on Page 7**|**Year to 31 December 2020**
**Unrestricted**
**Funds**
**(Note1)**
**Restricted**
**Funds**
**(Note1)**
**Total**
**Funds**
**£**
**£**
**£**
3,970
3,970
-2,097
-2,097
-406
-406|
|---|---|
||1,467
-
1,467
216
20,500
20,716
45
45
0
1,092
734
1,826
15
15
-74
-74
0|
||1,294
21,234
22,528
-2,832
-2,832
-28
-28
-276
-276
-124
-124
-785
-1,389
-2,174|
||-1,213
-4,221
-5,434|
||1,548
17,013
18,561
21,924
4,500
26,424|
||23,472
21,513
44,985|
|||
5
## **BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **BALANCE SHEET AT 31[ST] DECEMBER 2020**
|**31 December 2019**
**Unrestricted**
**Funds**
**(Note2)**
**Restricted**
**Funds**
**(Note2)**
**Total**
**Funds**
**£**
**£**
**£**
**Fixed Assets**
627
627
Training Apiary
3
959
959
Equipment
3
2,917
2,917
Cups and Awards
3
814
814
Library
3
3,523
3,523
Stocks for sale
4
8,840
-
8,840
Total Assets
**Bank & Cash**
15,377
4,500
19,877
Balance at Bank
271
271
Cash in hand
5
15,648
4,500
20,148
Total Cash
**Creditors: amounts falling due within 1 year**
-2,479
-2,479
Subscriptions received in advance
-85
-85
Other Creditors
6
21,924
4,500
26,424**Total Funds**
**See the Notes on Page 7**|**31 December 2020**
**Unrestricted**
**Funds**
**(Note2)**
**Restricted**
**Funds**
**(Note2)**
**Total**
**Funds**
**£**
**£**
**£**
627
16,504
17,131
1,052
1,052
2,552
2,552
641
641
5,862
5,862|
|---|---|
||10,734
16,504
27,238
15,690
5,009
20,699
359
359|
||16,049
5,009
21,058
-3,013
-3,013
-298
-298|
||23,472
21,513
44,985|
|||
Signed
J.J. Hampton Treasurer
Dated 31 May 2021
6
**BURTON AND DISTRICT BEEKEEPERS ASSOCIATION** (Reg Charity 1178268) **NOTES TO THE ACCOUNTS**
## **Notes to the Accounts**
**Note 1.** Restricted funds are funds for which the use is restricted by the donor. Grants from bodies wishing to support a specific activity, for example the development of a training apiary, would be treated as restricted funds.
**Note 2.** The accounts have been prepared on an accruals basis. 2021 subscriptions received in 2020 have been treated as paid in advance and are not therefore included in Charity funds at the end of the year.
**Note 3** Association assets are stated at cost (or valuation at December 2020) less depreciation. Depreciation has been provided in 2020 at 15% (Library and Association equipment) or 10% (Cups and Awards). Preliminary expenditure to establish the training apiary has not been depreciated because it has not yet come into use.
**Note 4.** The Association has a small shop, run for the benefit of members, enabling beekeeping materials to be purchased at competitive prices.
Shop stock was valued at cost at the close of business on 31 December and the figure for shop profit has therefore been calculated using standard accounting practice.
**Note 5.** Cash in hand comprises cash floats confirmed as held by members at the year end, plus cash sales of sugar not banked at the year end.
**Note 6.** Creditors comprise expenses incurred by committee members prior to the year end, which have since been paid.
7