Ilstlelciiib mmmllitp 2iiwiation Annual Reportl Financial Statements 2024-2025 **Castleland Community Association Annual Report 2024/25** ## **Members of the Executive Committee and Professional Advisers:** **Legal Status:** Registered Charity Number: 1178266 (became CIO in June 2018) **Board members:** Neil Moore (Chair) Barry Shaw (Treasurer) Pamela Drake (Local Ward Councillor) Helen Jones Nadine Morris **Independent Examiner:** Barry Shaw (Treasurer) 110 Merthyr Street Barry. CF63 4LD **Bankers:** Royal Bank of Scotland Holton Road Branch Kings Square Barry. **Castleland Community Association Annual Report 2024/25** ## **Annual Report** Castleland members present their Annual Report and Financial Statements of the Castleland Community Association for the year ended March 31[st] 2025 ## **Aims & Objectives:** Castleland Community Association is a charity acting for the benefit of communities situated in the Castleland electoral ward and surrounding areas. The Association undertakes its work through the provision of a range of activities employed to improve the quality of life for residents and centre users. The Association actively promotes inclusion of community members to the decision making process and welcomes the support from community members to its Board and all associated activities. In support of meeting the community’s needs, the Association supports a range of user group activities each week that reflect both educational and leisure pursuits for the community. ## **Structure** The Association is managed by a voluntary Executive Group comprised of members drawn from statutory, voluntary, and community sectors. The Centre is managed on a day to day basis by the Centre Manager providing services to user groups, support to user groups and other attendees as well as running community projects. Number of Employees: 2 Number of Volunteers: 7 ## **Review 2024-2025 and Future Development** We continue to work with our regular groups and new groups who use the centre, helping to promote them within the community. By having a busy centre with varied groups helps to bring business into the area, where we have a good selection of activities for locals to use. Thanks to various funding opportunities we have bolstered our FoodShare service and warm space which accommodates over 40-50 people every week. We have forged new partnerships to provide comprehensive support; including drug and alcohol rehabilitation (CAVDAS); job-seeking assistance (CF4WPLUS); and general guidance from the Citizens Advice Bureau. Our community centre now hosts a weekly support hub; offering everything from free clothing (St Athan Clothes Bank) to pet food (Pet Food Bank Service). We have also collaborated with Hafod Housing who now visit our centre to offer a combination of financial and housing advice in a new monthly support drop-in. One of our key initiatives with all of our groups involves promoting them on our social media platforms, fostering inclusiveness in the area and ensuring the sustainability of these services and - we offer this to every group or activity that runs in the centre as standard we are always looking at ways we can make this process easier for group leaders as we believe their success is our success. We continue to experience high demand with our FoodShare service, with roughly 40-50 attendees each week. Thanks to various supportive grants, we have been able to stock up on pantry supplies, guaranteeing an ample food supply for when stock quantities inevitably dip. Our newly designed garden continues to get lots of use with locals (especially dog users) and also groups who use the centre, mostly during the summer months. We are making efforts to try and encourage groups and organisations to consider this for summer events in the area. We continue to offer eVisa support for the home office on a per client basis, and whilst this has slowed due to the deadline passing for the uptake, we have now been invited to become a HMCTS partner to expand the range of support services we can offer to beyond just eVisas. Our live Planyo booking system is used by end users to book their own sessions and parties and is proving a great success. We continue to monitor the system and make improvements where necessary and our website is always up to date with the latest information. After borrowing a 360 camera from Makerspace we created a new Virtual Tour for people to look around the centre and hopefully give a better sense of space for prospective hirers as well as helping online bookers navigate their way once they arrive. Overall we have been pleasantly surprised by the positive direction in which Castleland is moving and look forward to continuing to foster our community related services. ## **Funding Procurement** We have received grants from Welsh Local Government Association, GVS, Neighbourly, Awards for All AND Community Foundation Wales in an effort to help maintain our FoodShare project and continue our community garden. We also continue to receive financial compensation for providing eVisa support, and soon HMCTS support. Our reserve funds are healthy so we will now be focussing on targeting some more long term financial support for the vital roles that support the centre and realistically forecasting continued increasing costs and how that may affect the centre moving forward. ## **Consultation and Networks** Our primary method of communication with our community is via our social media channels (mainly Facebook) which allows us direct consultation with a wide variety of people who use our services as well as ensuring we capture the modern mind-set which has become very digital focussed. We try to avoid leaflet drops and other printed forms of distribution due to their wasteful nature and tendency to become outdated very quickly (especially in a centre that has a regularly changing group of activities throughout the year). We try to target a variety of local organisations that hit different demographics to ensure that people of all circumstances; especially different generations, are aware of what we have to offer at the centre. Castleland actively seeks opportunities to establish connections with neighbouring organisations, aiming to enhance our ability to serve the community effectively. Part of this is setting up our - weekly advocacy services with other organisations in the area given that we have only 2 dedicated members of staff, attending the various meetings, round tables and other networking - events is difficult when managing/running the centre by effectively “bringing them to us” through the collaboration - we can meet a variety of different organisations and share ideas which could lead to future projects. The Association continues to advocate and engage with Local Authority and Voluntary networks, playing a vital role in achieving our agreed objectives for the area. We hope that our representation will have a lasting impact on service delivery across all sectors, ultimately benefiting the Barry community in the long term. ## **Acknowledgements** On behalf of the Committee, I extend our thanks to all our committed volunteers whose dedication and support has allowed the Centre to remain open and a vibrant place for all users to enjoy. Also thanks very much to our user groups who continue to support us all year round and choose Castleland as their preferred venue to run their activities - we always appreciate your feedback. Thanks also to our partners with whom we have worked that include but are not limited to: - Vale of Glamorgan Council - Barry Town Council - The Big Lottery - FareShare - Morrisons - Tesco - Co-op - Greggs - GVS - LocalGiving ## **Neil Moore Chair** Preparation of these accounts have been made in accordance with the requirements given by the Charity Commission Section 144 (2) of the Charities Act 2011.The Trustees are responsible for preparation of accounts. The Trustees consider that an audit is not required for this year in accordance with the Act relating to gross income not exceeding £250,000. Grants included in net profit below are restricted funds subject to specific conditions by donors as to how they may be used. Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. They also count towards our contingency funds. **Signed:** **Position:** Chairperson **Date:** 31/03/2025 ## **Castleland Community Association** ## **Profit and Loss Statement** ## **For the period from 1/4/2024 to 31/3/2025** ## **Accrual basis** |**Castleland Community Association**|**Castleland Community Association**|**Castleland Community Association**| |---|---|---| |**Profit and Loss Statement**||| |**For the period from 1/4/2024 to 31/3/2025**||| |**Accrual basis**||| ||**31/3/2025**|| |||| |**Overview**||| |Brought Forwards||**-**| |Customer Transactions|**46,213.24**|| |Wages & salaries|**(57,391.20)**|| |Grants & Donations|**25,432.12**|| |Utilities / Telecoms / Regular|**(13,901.19)**|| |Advertising|**-**|| |Insurances|**(3,874.09)**|| |Bank charges|**(179.60)**|| |Sundries / Stationery / Equipment|**(1,499.39)**|| |Repairs and maintenance|**(740.64)**|| |Volunteer Related|**(744.97)**|| |Petty Cash|**20.00**|| |Refunds & Service Paybacks|**(200.00)**|| |**Total — Overview**|**(6,865.72)**|| |||| |**Net profit (loss)**|**(6,865.72)**|| |||| |||| Ilstlelciiib mmmllitp 2iiwiation Annual Reportl Financial Statements 2024-2025 **Castleland Community Association Annual Report 2024/25** ## **Members of the Executive Committee and Professional Advisers:** **Legal Status:** Registered Charity Number: 1178266 (became CIO in June 2018) **Board members:** Neil Moore (Chair) Barry Shaw (Treasurer) Pamela Drake (Local Ward Councillor) Helen Jones Nadine Morris **Independent Examiner:** Barry Shaw (Treasurer) 110 Merthyr Street Barry. CF63 4LD **Bankers:** Royal Bank of Scotland Holton Road Branch Kings Square Barry. **Castleland Community Association Annual Report 2024/25** ## **Annual Report** Castleland members present their Annual Report and Financial Statements of the Castleland Community Association for the year ended March 31[st] 2025 ## **Aims & Objectives:** Castleland Community Association is a charity acting for the benefit of communities situated in the Castleland electoral ward and surrounding areas. The Association undertakes its work through the provision of a range of activities employed to improve the quality of life for residents and centre users. The Association actively promotes inclusion of community members to the decision making process and welcomes the support from community members to its Board and all associated activities. In support of meeting the community’s needs, the Association supports a range of user group activities each week that reflect both educational and leisure pursuits for the community. ## **Structure** The Association is managed by a voluntary Executive Group comprised of members drawn from statutory, voluntary, and community sectors. The Centre is managed on a day to day basis by the Centre Manager providing services to user groups, support to user groups and other attendees as well as running community projects. Number of Employees: 2 Number of Volunteers: 7 ## **Review 2024-2025 and Future Development** We continue to work with our regular groups and new groups who use the centre, helping to promote them within the community. By having a busy centre with varied groups helps to bring business into the area, where we have a good selection of activities for locals to use. Thanks to various funding opportunities we have bolstered our FoodShare service and warm space which accommodates over 40-50 people every week. We have forged new partnerships to provide comprehensive support; including drug and alcohol rehabilitation (CAVDAS); job-seeking assistance (CF4WPLUS); and general guidance from the Citizens Advice Bureau. Our community centre now hosts a weekly support hub; offering everything from free clothing (St Athan Clothes Bank) to pet food (Pet Food Bank Service). We have also collaborated with Hafod Housing who now visit our centre to offer a combination of financial and housing advice in a new monthly support drop-in. One of our key initiatives with all of our groups involves promoting them on our social media platforms, fostering inclusiveness in the area and ensuring the sustainability of these services and - we offer this to every group or activity that runs in the centre as standard we are always looking at ways we can make this process easier for group leaders as we believe their success is our success. We continue to experience high demand with our FoodShare service, with roughly 40-50 attendees each week. Thanks to various supportive grants, we have been able to stock up on pantry supplies, guaranteeing an ample food supply for when stock quantities inevitably dip. Our newly designed garden continues to get lots of use with locals (especially dog users) and also groups who use the centre, mostly during the summer months. We are making efforts to try and encourage groups and organisations to consider this for summer events in the area. We continue to offer eVisa support for the home office on a per client basis, and whilst this has slowed due to the deadline passing for the uptake, we have now been invited to become a HMCTS partner to expand the range of support services we can offer to beyond just eVisas. Our live Planyo booking system is used by end users to book their own sessions and parties and is proving a great success. We continue to monitor the system and make improvements where necessary and our website is always up to date with the latest information. After borrowing a 360 camera from Makerspace we created a new Virtual Tour for people to look around the centre and hopefully give a better sense of space for prospective hirers as well as helping online bookers navigate their way once they arrive. Overall we have been pleasantly surprised by the positive direction in which Castleland is moving and look forward to continuing to foster our community related services. ## **Funding Procurement** We have received grants from Welsh Local Government Association, GVS, Neighbourly, Awards for All AND Community Foundation Wales in an effort to help maintain our FoodShare project and continue our community garden. We also continue to receive financial compensation for providing eVisa support, and soon HMCTS support. Our reserve funds are healthy so we will now be focussing on targeting some more long term financial support for the vital roles that support the centre and realistically forecasting continued increasing costs and how that may affect the centre moving forward. ## **Consultation and Networks** Our primary method of communication with our community is via our social media channels (mainly Facebook) which allows us direct consultation with a wide variety of people who use our services as well as ensuring we capture the modern mind-set which has become very digital focussed. We try to avoid leaflet drops and other printed forms of distribution due to their wasteful nature and tendency to become outdated very quickly (especially in a centre that has a regularly changing group of activities throughout the year). We try to target a variety of local organisations that hit different demographics to ensure that people of all circumstances; especially different generations, are aware of what we have to offer at the centre. Castleland actively seeks opportunities to establish connections with neighbouring organisations, aiming to enhance our ability to serve the community effectively. Part of this is setting up our - weekly advocacy services with other organisations in the area given that we have only 2 dedicated members of staff, attending the various meetings, round tables and other networking - events is difficult when managing/running the centre by effectively “bringing them to us” through the collaboration - we can meet a variety of different organisations and share ideas which could lead to future projects. The Association continues to advocate and engage with Local Authority and Voluntary networks, playing a vital role in achieving our agreed objectives for the area. We hope that our representation will have a lasting impact on service delivery across all sectors, ultimately benefiting the Barry community in the long term. ## **Acknowledgements** On behalf of the Committee, I extend our thanks to all our committed volunteers whose dedication and support has allowed the Centre to remain open and a vibrant place for all users to enjoy. Also thanks very much to our user groups who continue to support us all year round and choose Castleland as their preferred venue to run their activities - we always appreciate your feedback. Thanks also to our partners with whom we have worked that include but are not limited to: - Vale of Glamorgan Council - Barry Town Council - The Big Lottery - FareShare - Morrisons - Tesco - Co-op - Greggs - GVS - LocalGiving ## **Neil Moore Chair** Preparation of these accounts have been made in accordance with the requirements given by the Charity Commission Section 144 (2) of the Charities Act 2011.The Trustees are responsible for preparation of accounts. The Trustees consider that an audit is not required for this year in accordance with the Act relating to gross income not exceeding £250,000. Grants included in net profit below are restricted funds subject to specific conditions by donors as to how they may be used. Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. They also count towards our contingency funds. **Signed:** **Position:** Chairperson **Date:** 31/03/2025 ## **Castleland Community Association** ## **Profit and Loss Statement** ## **For the period from 1/4/2024 to 31/3/2025** ## **Accrual basis** |**Castleland Community Association**|**Castleland Community Association**|**Castleland Community Association**| |---|---|---| |**Profit and Loss Statement**||| |**For the period from 1/4/2024 to 31/3/2025**||| |**Accrual basis**||| ||**31/3/2025**|| |||| |**Overview**||| |Brought Forwards||**-**| |Customer Transactions|**46,213.24**|| |Wages & salaries|**(57,391.20)**|| |Grants & Donations|**25,432.12**|| |Utilities / Telecoms / Regular|**(13,901.19)**|| |Advertising|**-**|| |Insurances|**(3,874.09)**|| |Bank charges|**(179.60)**|| |Sundries / Stationery / Equipment|**(1,499.39)**|| |Repairs and maintenance|**(740.64)**|| |Volunteer Related|**(744.97)**|| |Petty Cash|**20.00**|| |Refunds & Service Paybacks|**(200.00)**|| |**Total — Overview**|**(6,865.72)**|| |||| |**Net profit (loss)**|**(6,865.72)**|| |||| |||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of C'f£f L L- I) Co14MUn,-Y VX¢SOa ofvj On accounts for the year ended Charity no {if any) Set out on pages I report to the Iruslees on my examination of the accounts of the above charity I the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention {other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualificationls) or body (if any): /fj Address: IER October 2018 Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32. Independent examination of charity accounts-. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018