astlelanb Annual Reportl Financial Statements 2020-2021 **Castleland Community Association Annual Report 2020/21** **Members of the Executive Committee and Professional Advisers:** **Legal Status:** Registered Charity Number: 1178266 (became CIO in June 2018) **Board members:** Neil Moore (Chair) Audrey Jackson (Vice Chair) Barry Shaw (Treasurer) Pamela Drake (Local Ward Councillor) Helen Jones **Independent Examiner:** Barry Shaw (Treasurer) 110 Merthyr Street Barry. CF63 4LD **Bankers:** Royal Bank of Scotland Holton Road Branch Kings Square Barry. **Castleland Community Association Annual Report 2020/2021** ## **Annual Report** Castleland members present their Annual Report and Financial Statements of the Castleland Community Association for the year ended March 31[st] 2021 ## **Aims & Objectives:** Castleland Community Association is a charity acting for the benefit of communities situated in the Castleland electoral ward and surrounding areas. The Association undertakes its work through the provision of a range of activities employed to improve the quality of life for residents and centre users. The Association actively promotes inclusion of community members to the decision making process and welcomes the support from community members to its Board and all associated activities. In support of meeting the community’s needs, the Association supports a range of user group activities each week that reflect both educational and leisure pursuits for the community. ## **Structure** The Association is managed by a voluntary Executive Group comprised of members drawn from statutory, voluntary, and community sectors. The Centre is managed on a day to day basis by the Centre Manager providing services to user groups, support to user groups and other attendees as well as running community projects. Number of Employees: 2 **Review 2020-2021** As I’m sure a lot of organisations have reported, our achievements this period have been diminished due to the effects of COVID19 on our ability to remain open and on people’s willingness to attend public space groups/activities. Thankfully we have still been able to run our core community projects such as our Food Share programme, access to our public park and one of our newer projects - Castleland Crusaders, in a virtual format. We have also taken this time to evaluate some of our existing projects and seek out ways to improve them whilst applying for additional funds to allow us to do this. Thanks to our Centre Manager and the concerted efforts of our volunteers we have weathered the COVID storm quite well, despite not being able to generate much in the way of centre income. Similarly to our previous report, our projects are still delivering vital services such as free food to the local vulnerable community and people have been quite receptive to the new health and safety standards in place for dealing with this scenario under the blanket of COVID. Despite it taking a little longer and offerings not being to the standard they once were, around 30 people continue to attend every week even in poorer weather conditions. In the run up to Christmas we were able to offer 24 hamper bags made up of a variety of meat, veg and other house staples in addition to our regular food share to help out in the holiday period, which were received well by attendees and we were given positive feedback for the effort especially under the current circumstances. Despite the obvious issue of us being a public venue during a time when meeting in groups is discouraged - when we were allowed to reopen we made absolutely sure our building met the required standards to ensure everyone’s safety and we implemented mandatory risk assessment procedures for any group wishing to return as well as an increased emphasis on being responsible and educating those who were unaware of the ever changing ruleset. As a result we have seen a noticeable increase in exercise and dance classes wanting to book in the centre due to word of mouth about how we were handling the pandemic. This is hopefully laying the groundwork for when things start to become safer and our reputation for being responsible and accessible to group leaders who have questions which could lead to more centre use in the future. ## **Funding Procurement** We are indebted to Trusthouse Charitable Foundation, The Waterloo Foundation, Awards4All, Moondance, Oakdale Trust and the Community Foundation, who have supported us and helped us to continue our projects at the Centre. ## **Consultation and Networks** Information concerning the Association’s and centre activities is circulated widely through newsletters, events, local press, meetings and other local networks. This allows the Association to share and access information with both the community and other local partners, providing the opportunity to work jointly on areas of work identified and reduce duplication of effort and resources. We have made large strides in regards to consultation with community members directly with social media and opinion polls, to better inform our delivery of community outreach and sourcing of groups in the area. Castleland continues to look for opportunities to network with neighbouring organisations to better serve our community. The Association continues to make representation to Local Authority and Voluntary networks to assist in meeting our agreed objectives for the area. It is hoped that our representation will have an impact on service delivery across all sectors for the long term benefit of the Barry community. ## **Future Development** With the phased rollout of the COVID vaccine, we are hoping that by end-2021 we should be more aware of the direction things are going in regards to public spaces, lockdowns and any other external factors that can play a part in how Castleland as a whole fares, but we are optimistic. We have already used the extra time to get some new projects underway including an Awards 4 All bid for the transformation of our Belvedere Park space - which due to COVID19 we’ve evaluated via a survey and general feedback as requiring to be more of a large lawn type park to allow for more people, groups and activities to use it. This would also give us an additional location to use for community projects such as Open Air Cinemas and youth sporting activities, especially after a long period of being indoors we believe this is something the Community will appreciate, and the lottery seem keen on the idea. ## **Acknowledgements** On behalf of the Executive Group, I extend our thanks to all our committed volunteers whose dedication and support has allowed the Centre to remain open and a vibrant place for all users to enjoy. Thanks also to partners with whom we have worked and our user groups who continue to support us all year round. **Neil Moore Chair** Preparation of these accounts have been made in accordance with the requirements given by the Charity Commission Section 144 (2) of the Charities Act 2011.The Trustees are responsible for preparation of accounts. The Trustees consider that an audit is not required for this year in accordance with the Act relating to gross income not exceeding £250,000. Grants included in net profit below are restricted funds subject to specific conditions by donors as to how they may be used. Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. They also count towards our contingency funds. ## **CASTLELAND COMMUNITY ASSOCIATION Profit and Loss for the period 1/4/20 – 31/3/2021** |**INCOME**|| |---|---| |Grant income|£ 40,539.99| |Welsh Gov. Eco Resilience Fund|£ 17,000.00| |Furlough|£ 26,742.14| |Room Hire|£ 9,213.75| |Donations|£ 50.00| |Refund Income|£ 270.65| |**Total Income**|**£ 93,816.53**| ||| |**EXPENDITURE**|| |Bank Charges|£ 101.41| |Refunds|£ 660.00| |Miscellaneous Grant Spend|£ 1,724.03| |Insurances|£ 930.80| |Telephone & Broadband|£ 919.15| |Utilities|£ 4,277.68| |Wages & Salaries|£ 43,522.92| |**Total Expenditure**|**£ 52,135.99**| ||| |**Retained Earnings **|**£ 41,680.54**| ## **Signed:** **Position:** Chairperson **Date:** 31/03/2021 ## **Financial Statements 2020-2021** Preparation of these accounts have been made in accordance with the requirements given by the Charity Commission Section 144 (2) of the Charities Act 2011.The Trustees are responsible for preparation of accounts. The Trustees consider that an audit is not required for this year in accordance with the Act relating to gross income not exceeding £250,000. Grants included in net profit below are restricted funds subject to specific conditions by donors as to how they may be used. Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. They also count towards our contingency funds. ## **CASTLELAND COMMUNITY ASSOCIATION Profit and Loss for the period 1/4/20 – 31/3/2021** |**INCOME**|| |---|---| |Grant income|£ 40,539.99| |Welsh Gov. Eco Resilience Fund|£ 17,000.00| |Furlough|£ 26,742.14| |Room Hire|£ 9,213.75| |Donations|£ 50.00| |Refund Income|£ 270.65| |**Total Income**|**£ 93,816.53**| ||| |**EXPENDITURE**|| |Bank Charges|£ 101.41| |Refunds|£ 660.00| |Miscellaneous Grant Spend|£ 1,724.03| |Insurances|£ 930.80| |Telephone & Broadband|£ 919.15| |Utilities|£ 4,277.68| |Wages & Salaries|£ 43,522.92| |**Total Expenditure**|**£ 52,135.99**| ||| |**Retained Earnings **|**£ 41,680.54**| **Signed:** **Position:** Chairperson **Date:** 31/03/2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section.A Independent EXaMine￿S Report .. Report to the trusteesl members of CASTLELAND COMMUNITY ASSOCIATION On accounts for the year ended 2021 Charity no lif anyl 1178266 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("Ihe Trusl'l for the year ended Responsibilities and basis of report As the Gharity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 I'the Act l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(51{b} of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not applicable. I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examinalion. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete Ihe words in the brackets if they do not apply. Slgned: Date: 21 3eJMe 2&21 Name: BARRY SHAW Relevant professional qualification{sl or body NIA IER Oct 2018 {if any): Address.. 110 MERTHYR STREET BARRY CF63 4LD Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. NIA IER Oct 2018