## **Trustees Annual Report and Accounts for Machen Recreation CIO registered charity number 1178254 for the year 1st April 2021 to 31st March 2022.** ## **The Charities Purpose.** Machen Recreation CIO was registered as a Charitable Incorporated Organisation (CIO) on 4th May 2018. It has been set up to succeed Machen Recreation Welfare Association an unincorporated charity (no 524356) and provide limited liability to the trustees. The purpose of the Charity is; “For the public benefit, to promote for the benefit of the inhabitants of Machen and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants”. This is primarily achieved through the work of The Charity which involves the maintenance of a sports ground, in Machen South Wales. Our facilities include 2 rugby pitches, a football pitch, cricket ground, bowling green, pavilion, multi-use games area and children’s playground which is open to all and served by paths and a car park. The sports ground known locally as “The Rec” or “The Welfare” is home to the following clubs as well as hosting visiting teams and occasional users. - Machen Rugby Football Club - Machen Association Football Club • Machen Devil Junior Football Club - Machen Cricket Club - Machen Bowls Club The ground is also used by local schools for PE lessons and sports days, these, along with many activities, returned back to some normality after the COVID 19 pandemic. The ground also provides a vital resource for residents of all ages from the village for informal recreation, including walking, running, dog walking, picnic, fishing but to name a few. ## **Governance** Trustees of the charity and other representatives of the sports clubs meet regularly in order to update on activities and identify maintenance needs. The Constitution allows each Club to nominate a trustee, whilst others are drawn from anyone with an interest and commitment to ensuring the ground is maintained for the benefit of residents. The Trustees who were all appointed for a 3 year term at the establishment of the charity and who served during the period include: - Andrew John Rose (Independent) Hon Treasurer - Owen Williams (Independent) Hon Chairman - Mike Griffiths (Machen Cricket) - Gordon Thornton (Machen Bowls) - Peter Williams (Machen Rugby) - Derek Harvard (Independent) - Gareth Pratt (Independent) (Hon Secretary) In addition, we received invaluable support from Neil Williams on behalf of Machen Devils Junior FC, and a number of residents from the nearby estate who helped us with opening and closing of the ground so as to discourage antisocial behaviour. ## **Activities** Formal sporting activity resumed but many of the teams played league matches with no prospect of promotion or relegation due to the ongoing impact caused by the COVID 19 pandemic. Machen Rugby Club, one of the oldest clubs in Wales, celebrated their 150[th] year, although many of their celebratory matches will take place next season due to COVID-19. Machen Bowls Club reached the final of the Islwyn Cup and now play short mat bowls, in the pavilion, during the winter months. Machen Cricket managed to successfully recruit more players and were narrowly pipped in the final of their 2020 SE Wales League pool. They also joined forces with other local cricket teams to raise important funds for young cricketers in the valleys. Machen Devils and Machen AFC enjoyed full seasons this year. It was also a year that saw a number of Machen cricketers play for Wales senior teams, as well as, Josh Hart and Gethyn Cannon (Machen RFC) who were selected for Wales Under 18s squad for the coming season. Congratulations to you all. Grass cutting and pitch maintenance is undertaken by Caerphilly County Borough Council and individual clubs, whilst other activities such as hedge trimming, litter picking, drain clearance and maintenance and cleaning of the sports pavilion is undertaken by and representative of the charity and sports clubs. However, throughout the pandemic the Rec provided a vital lifeline for people to exercise and meet. We saw increased fishing on the river and much informal sporting activity. ## **Finances** 2021/22 represented the third full year of the charities’ operations, during which we received contributions of £384.05 from sports clubs toward pavilion and ground costs, £2,000 in grants and a payment of £1947.12 from the Co-Op Help for Communities Scheme; we are most grateful to the Cop op and residents of Machen for their support. Costs of £8,295.58 were incurred during the reporting period for improvements to the ground and pavilion. ## **Annual Accounts for Machen Recreation CIO Registered - Charity Number: 1178254 - 1[st] April 2021 31[st] March 2022** |**Income**|||| |---|---|---|---| |**Income**|**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Total Funds**| |Club and School
contributions|384.05||384.05| |**Grants**|2000.00||2000.00| |**Donations**|1947.12||1947.12| |**Sundries**|31.66||31.66| |**Transfer from**
**Machen**
**Welfare**
**Association**|17782.77||| |**Totals**|22045.60||22045.60| |**Expenditure**|||| |**Expenditure**|**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Total Funds**| |**Totals**|8295.58||**8295.58**| ||||| |Net Income|13750.02||13750.02| |Cash funds
01.04.21|12212.65|0|12212.65| |**Cash funds**
**31.03.22**|**25962.67**||**25962.67**|