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2021-03-31-accounts

Trustees Annual Report and Accounts for Machen Recreation CIO registered charity number 1178254 for the year 1st April 2019 to 31st March 2020.

The Charities Purpose.

Machen Recreation CIO was registered as a Charitable Incorporated Organisation (CIO) on 4th May 2018. It has been set up to succeed Machen Recreation Welfare Association an unincorporated charity (no 524356) and provide limited liability to the trustees.

The purpose of the Charity is;

“For the public benefit, to promote for the benefit of the inhabitants of Machen and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants”.

This is primarily achieved through the work of The Charity which involves the maintenance of a sports ground, in Machen South Wales. Our facilities include 2 rugby pitches, a football pitch, cricket ground, bowling green, pavilion, multi use games area and children’s playground which is open to all and served by paths and a car park.

The sports ground known locally as “The Rec” or “The Welfare” is home to the following clubs as well as hosting visiting teams and occasional users.

In any normal year the ground is also used by local schools for PE lessons and sports days, however these along with many activities were curtailed owing to COVID 19.

The ground also provides a vital resource for residents of all ages from the village for informal recreation, including walking, running, dog walking, picnic, fishing but to name a few.

Governance

Trustees of the charity and other representatives of the sports clubs meet regularly in order to update on activities and identify maintenance needs. The

Constitution allows each Club to nominate a trustee, whilst others are drawn from anyone with an interest and commitment to ensuring the ground is maintained for the benefit of residents.

The Trustees who were all appointed for a 3 year term at the establishment of the charity and who served during the period include:

In addition, we received invaluable support from Neil Williams on behalf of Machen Devils Junior FC, and a number of residents from the nearby estate who helped us with opening and closing of the ground so as to discourage antisocial behaviour.

Activities

Formal sporting activity was severely impacted throughout the year owing to COVID 19, however despite this some junior football, junior rugby bowls and cricket was played. Grass cutting and pitch maintenance is undertaken by Caerphilly County Borough Council and individual clubs, whilst other activities such as hedge trimming, litter picking, drain clearance and maintenance and cleaning of the sports pavilion is undertaken by and representative of the charity and sports clubs. However during lockdown and the subsequent periods of restricted movement the Rec provided a vital lifeline for people to exercise and meet in a socially distanced manner. We saw increased fishing on the river and much informal sporting activity.

Finances

2020/21 represented the second full year of the charities’ operations, during which we received contributions of £1499.19 from sports clubs toward pavilion and ground costs, £10,000 in Covid 19 rate relief grants and a first payment of £151.36 from the Co-Op Help for Communities Scheme. Costs of £914.85 were incurred during the reporting period for improvements to the ground and pavilion. Further work was financed by Machen Recreation Welfare Association prior to formal transfer of assets to the new charity scheduled for the coming financial year (2021/22).

Annual Accounts for Machen Recreation CIO Registered Charity Number:1178254

1[st] April 2020-31[st] March 2021

Income

Income
Income Unrestricted Funds Restricted Funds Total Funds
Club and School
contributions		 1499.19 1499.19
Grants 10000.00 10000.00
Donations 151.36 151.38
Sundries
Interest
Totals 11650.55 11650.55

Expenditure

Expenditure Unrestricted Funds Restricted Funds Total Funds
Totals 914.85 914.85
Net Income 10735.70 10735.70
Cash funds 01.04.20 1476.95 0 1476.95
Cash funds this year 12212.65 12212.65