Charity Registration No. 1178227
GWENT YOUNG
FARMERS CLUBS CIO
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR FROM 1 AUGUST 2022 TO 31 JULY 2023
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GWENT YOUNG FARMERS CLUBS CIO
REPORT AND FINANCIAL STATEMENTS 2023
CONTENTS
| Page |
|---|
| Officers and professional advisers 1 |
| Trustees’ report 2 |
| Independent examiner’s report 4 |
| Statement of |
| financial activities 5-6 |
| Balance sheet 7 Notes to the fnancial statements |
| 8-9 |
GWENT YOUNG FARMERS CLUBS CIO
OFFICERS AND PROFESSIONAL ADVISERS
TRUSTEES
Alun Morgan (President) Chris Lewis Laura Baker Helen Hinton Trevor Bowen Sophie Madsen Sophia Vassallo Katie Matthews Andrew Watkins Kelly Whistance Thomas Berry Elizabeth Berry Alyssia Thomas Emma Davies Rhys Whittingham Gareth Price Abbie Williams (chairman) Laura Bowyer Laura Morgan Rhiannon Williams
Angharad Gwillim Lucy Phillips Amy Phillips Dan Maggs Hayley Bull Lowri Lougher
REGISTERED OFFICE
YFC Office Coleg Gwent Usk Campus Usk Monmouthshire NP15 1XJ
BANKERS
Barlcays Bank Plc 57 Frogmore Street Abergavenny Monmouthshire NP7 5AT
SOLICITORS
The Robert Davies Partnership Wentwood House Langstone Business Village Langstone Newport South Wales NP18 2HJ
ACCOUNTANTS
Green & Co Chartered Certified Accountants and Registered Auditors Pembroke House Llantarnam Park Way
1
Cwmbran NP44 3AU
GWENT YOUNG FARMERS CLUBS CIO
TRUSTEES’ REPORT
LEGAL STATUS AND ADMINISTRATION
Gwent Young Farmers Clubs is constituted by trust deed and is a registered charity, No 1178227. The address is The YFC Office, Coleg Gwent, Usk, Monmouthshire, NP15 1XJ. The Charity Trustees, all of whom make up the Executive Committee, during the year were:
Alun Morgan (President) Chris Lewis Laura Baker Helen Hinton Trevor Bowen Sophie Madsen Sophia Vassallo Katie Matthews Andrew Watkins Kelly Whistance Thomas Berry Elizabeth Berry Alyssia Thomas Emma Davies Rhys Whittingham Gareth Price Abbie Williams(chairman) Laura Bowyer Laura Morgan Rhiannon Williams Angharad Gwillim Lucy Phillips Amy Phillips Dan Maggs Hayley Bull Lowri Lougher
The Trustees are appointed by the affiliated clubs on an annual basis with the change over taking place at the Executive Committee AGM held around October of each year.
CHARITABLE OBJECTS
The objective of the charity is to provide educational and social benefit to young people aged between 10 and 26 years who predominantly live in the countryside, in the old county boundary of Gwent. Activities are biased towards agricultural and countryside subjects but also include many activities that are of general appeal to young people.
GWENT YOUNG FARMERS CLUBS CIO
TRUSTEES’ REPORT (continued)
Fundraising for the Federation is dependent on the members of the affiliated clubs to arrange activities and events, with the majority of the money raised coming from the members and their families.
2
This year has seen a surplus whereby income exceeded expenditure by a total of £2,085.
Donations and sponsorship have once again been gratefully received and our thanks go to all who have donated to the Federation over the past year.
The hard work and effort of the Members, County Officers and County Organiser have kept the Federation in a safe financial position this year during difficult times. I am sure this will remain the case for next year and wish the new officers every success.
The Charity will remain affiliated to The National Federation of Young Farmers’ Clubs, which oversees and coordinates activities nationwide.
ACCOUNTANTS
Green & Co have expressed their willingness to continue as the Trust’s accountants for the forthcoming year.
Approved by the Trustees and signed on their behalf by:
....................................................................... Abbie Williams Trustee
....................................................................... Dated
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF
GWENT YOUNG FARMERS CLUBS CIO
We report on the financial statements for the year ended 31 July 2023 set out on pages 5 to 9.
Respective responsibilities of trustees and Independent Examiners
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees must consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
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It is our responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to our attention.
Basis of Independent Examiners Report
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent Examiners Statement
In connection with our examination, no matter has come to our attention:
(1) which gives us reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
GREEN & CO
Chartered Certified Accountants and Registered Auditors Pembroke House Llantarnam Park Way Cwmbran NP44 3AU
GWENT YOUNG FARMERS CLUBS CIO
STATEMENT OF FINANCIAL ACTIVITIES Year ended 31 July 2023
| STATEMENT OF FINANCIAL ACTIVITIES Year | ended 31 July 2023 | ||
|---|---|---|---|
| Unrestricted | funds | ||
| Note | 2023 | 2022 | |
| £ | £ | ||
| INCOMING RESOURCES | |||
| Fundraising | 2 | 37,124 | 19,108 |
| County levy | 3,055 | 1,233 | |
| National levy | 4,657 | 1,879 | |
| Insurance | 1,602 | 646 | |
| Donations and sponsorship | 9,399 | 6,095 |
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| Sundry income | 127 | 5 | |
|---|---|---|---|
| Grants | 3 | 6,935 | 12,425 |
| Yearbook | 8,220 | 2,995 | |
| _______ | _____ | ||
| Total incoming resources | 71,119 | 44,386 | |
| _______ | _____ | ||
| RESOURCES EXPENDED | |||
| Direct Charitable expenditure | |||
| Salaries and national insurace | 4 | 22,858 | 19,225 |
| Membership costs (National) | 2,920 | 935 | |
| Membership costs (Wales) | 2,920 | 1,000 | |
| Courses, training and competition expenses | 1,164 | 2,861 | |
| Insurance | 1,803 | - | |
| Charitable activities | 6 | 3,605 | 11,232 |
| Donations | 200 | 7,296 | |
| _______ | _____ | ||
| 35,470 | 42,549 | ||
| Other expenditure | |||
| Fundraising | 5 | 19,951 | 10,685 |
| Promotional merchandise | 695 | 507 | |
| Telephone | 323 | 503 | |
| Office | 5,516 | 4,701 | |
| Insurance | 29 | 29 | |
| Office repairs and decorations | 1,634 | 485 | |
| Advertising | 4,098 | 4,925 | |
| Sundry expenses | 112 | 304 | |
| Depreciation | 1,206 | 788 | |
| ______ | _____ | ||
| 33,564 | 22,927 | ||
| ______ | _____ | ||
| Total resources expended | 69,034 | 65,476 | |
| _______ | _____ |
GWENT YOUNG FARMERS CLUBS CIO
STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) Year ended 31 July 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Unrestricted Designated | Total | Total | |||
| fund | fund | funds | Funds | ||
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Fundraising, grants, etc | 71,119 | - | 71,119 | 44,386 | |
| RESOURCES EXPENDED | |||||
| Charitable activities and other | 69,034 | - | 69,034 | 65,476 | |
| 5 |
expenditure
| NET INCOMING/(OUTGOING) RESOURCES RECONCILIATION OF FUNDS Total funds brought forward Transfer of funds Surplus/(deficit) for the year TOTAL FUNDS CARRIED FORWARD GWENT YOUNG FARMERS CLUBS CIO BALANCE SHEET At 31 July 2023 FIXED ASSETS Tangible fixed assets CURRENT ASSETS Barclays building/training fund – 2280 Barclays current account - 2348 Barclays premium account – 9989 Sundry debtors CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Sundry creditors NET CURRENT ASSETS |
2,085 - 2,085 |
2,085 - 2,085 |
2,085 - 2,085 |
||
|---|---|---|---|---|---|
| 25,000 75,793 (2,085 ) 2,085 100,793 2,085 2,085 |
|||||
| 25,000 77,878 102,878 | 100,793 | ||||
| Note 8 |
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| __ |
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| TOTAL NET ASSETS Represented by: Unrestricted Funds Designated Funds TOTAL FUNDS These financial statements were approved by the Trustees on ....................................................................... Alun Morgan Trustee ....................................................................... Dated |
102,878 100,793 ___ _ 25,000 25,000 77,878 75,793 __ _ 102,878 100,793 ____ _____ |
|---|---|
The notes on page 8 and 9 form part of these accounts
GWENT YOUNG FARMERS CLUBS CIO
NOTES TO THE FINANCIAL STATEMENTS Year ended 31 July 2023
1. ACCOUNTING POLICIES Accounting convention
The financial statements are prepared under the historical cost convention.
The financial statements are prepared in accordance with applicable accounting standards and with the Charities SORP (FRS102) - Accounting and Reporting by Charities and comply with the Charities (Accounts and Reports) Regulations 2005 issued under the Charities Act 2011.
The particular accounting policies adopted by the Trustees are described below.
Tangible fixed assets
Depreciation if provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery – 15% on cost Funds
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
- Designated funds whilst expendable at the discretion of the trustees are earmarked to be used towards the training and development of members.
7
Incoming resources
Income is accounted for as soon as the conditions for receipt have been met and there is reasonable assurance of receipt. Investment income is accounted for when receivable.
| 2. FUNDRAISING EVENTS 2023 2022 £ £ Field Day Entertainment County ball Stock Judging Tops Online Shop County Rally Calendars Misc 3. GRANTS 2023 2022 £ £ Monmouthshire County Council grant Wales YFC grants Welsh Language Grant Welsh Lamb Scheme CF in Wales GWENT FEDERATION OF YOUNG FARMERS’ CLUBS NOTES TO THE FINANCIAL STATEMENTS Year ended 31 July 2023 4. WAGES AND SALARIES 2023 2022 £ £ County Organiser salary Other staff 5. FUNDRAISING EXPENDITURE 2023 2022 £ £ County rally County ball Sports Day Public Speaking Stock Judging Field Day Miscellaneous _ |
___ | 1,518 - 8,007 - - 4,575 2,169 - - 330 5,176 7,567 15,209 6,636 4,532 - 513 - _ _ 37,124 19,108 _ _ 4,061 4,275 1,000 1,144 1,144 - 730 6 - 7,000 _ _ 6,935 12,425 _ _ 13,059 9,350 9,799 9,875 _ _ 22,858 19,225 __ _ 10,523 2.347 4,253 5,835 - 121 450 - 1,536 - 799 - 2,384 2,382 _____ __ 19,945 10,685 _ _______ |
|---|---|---|
8
| 6. | EXPENDITURE ON CHARITABLE ACTIVITIES | 2023 | 2022 |
|
|---|---|---|---|---|
| £ | £ | |||
| Competition Expenses | 3,477 | 3,750 | ||
| Harvest Festival | - | 3,531 | ||
| Welly Walk | 68 | 135 | ||
| Llanvair Discoed Church | - | 2,316 | ||
| Hog Roast | - | 1,500 | ||
| Wales Charity event | 60 | - | ||
| _______ | _______ | |||
| 3,605 _______ |
11,232 _____ |
7. EMOLUMENTS OF TRUSTEES
No trustee received any remuneration or expenses during the period.
| 8. TANGIBLE FIXED ASSETS 2023 Cost At 1 August 2022 Additions At 31 July 2023 Depreciation At 1 August 2022 Charge for year At 31 July 2023 Net Book Value At 31 July 2023 At 31 July 2022 |
£ 28,228 2,781 ____ 31,009 |
|---|---|
| _ 10,818 1,206 _ 12,024 |
|
| ____ 18,985 |
|
| ____ 17,410 |
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