Cist drysor Ysgol Gynradd Gymunedol Y Parc Llai Ffordd yr Ysgol Llai Wrecsam LL12 0TR Treasure Chest Park Community Primary School Llay School Road Llay Wrexham LL12 0TR Tel No: 01978 859100/07565313055 e-mail: ow ene392@hwbcymru.net ## Treasure Chest ## **Report of the Trustees** For the period of July 2024 to August 2025 The trustees present their report with financial statements of the charity for the period of July 2024 to August 2025. ## **Objectives and Activities** Objective and aims - A) To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and - B) To advance the education and training of the persons in the provision of such care, education and recreational facilities. ## **Activities and Achievements** Treasure Chest are able to provide full-day care for children from 2 -11 years old from 7.30am to 5.30pm. Treasure Chest provides childcare throughout the year for the maximum of 80 children of both genders, all needs and abilities, depending on the area of the provision. The childcare areas within the provision are as follows: **Early Birds Breakfast Club** – open from 7.30am until 8.45am for pre-school children or for school age children to attend before the school’s free breakfast club initiative opens at 7.45am at the cost of £2.00. This provision is held in the school halls. Up to 16 children can attend this service at any one time. ## **Free breakfast (Council)** The free Breakfast club starts at 7.45am at the cost of £3.00 until 8.15am, this is paid to the council. All children are offered some breakfast and a drink. From 8.15am to 8.30am children are allowed to attend for free. **Little Gems** – runs two funded Flying Start sessions during the day. Up to 19 children can attend this service at any one time in the Little Gems room. Children aged 2 to 3 can also attend our paying all day childcare at various prices and times from £20 to £35. **Little Treasures** – provides Funded Early Education sessions which start in January through to July, these sessions run Monday to Thursday AM and PM for eligible 3 year olds. **Treasure Chest Wrap Around** – provides wrap around care from children who attend our Nursery provision. Children are able to stay before or after their nursery session. Some children may be eligible for the 30 hours free childcare offer. We are able to provide up to 16 children this provision per session. At the cost of £20.00. **After School Club** – runs from 3.00 – 5.30pm daily to provide childcare outside of school hours. Club runs from its own specified area within the school, the main hall, studio hall and utilises the Treasure Chest. Up to 80 children can attend this service at any one time at he cost of £6 up to 4.15pm and £12 up to 5.30pm. **Holiday Club** – runs during the school holidays to provide out of school hours care for 2-11 year olds. Up to 30 children can attend Treasure Chest at any time. The Holiday Club is situated within the school premises, using the Main hall and studio hall which is set out to provide the children with a number of activities and areas of play. Parents are asked to provide their children with a packed lunch and we will provide snacks with water and milk available throughout day. The cost of these sessions range from £20 up to £35. ## **Policies** Admissions and fees policy Arrival and collection policy & procedure Anti-Bullying policy & procedure Asthma policy & procedure Accident, incident & illness policy & procedure Behaviour management policy & procedure Children’s participation policy Confidentiality policy Complaints policy & procedure Environmental Awareness policy & procedure Emergency/fire evacuation risk assessment/procedure Equal opportunities policy Excluding children with illness policy Health & Hygiene policy & procedure Health & Safety policy Lost children policy & procedure Medication policy & procedure Nappy changing procedure Outings policy & procedure Play equipment & resources policy Play policy Parental involvement policy Reserves policy Special needs policy & procedure Safe internet usage policy Settling in & child induction policy Student & volunteer policy Staff recruitment policy Snack/mealtime & healthy eating policy & procedure Staff disciplinary procedure Transition policy Uncollected children policy & procedure ## **Financial review** ## Reserves policy The trustees will maintain sufficient reserves to ensure there are sufficient funds to cover 1 months running costs and redundancy payments for staff Over the last 12 months due to low numbers attending Treasure Chest has had to make 3 positions redundant. This has taken a large lump sum out of the reserves account. To help with the cost of running we put a price increase on fees, reduced working hours and cut down on spending on resources and snacks. This has helped to stabilise the accounts. We received a grant off the Llay community council for £500 to help towards buying some new resources for the children. ## **Structure, Governance and Management** ## Governing document Treasure Chest is a Charitable Incorporated Organisation and is governed by the Charities Act 2011. Treasure Chest became a registered charity on the 3[rd] May 2018. ## **Recruitment and appointment of new trustees** The policy and general management of the affairs of the Club is carried out by trustees which consists of the Chairman, Secretary, and Treasurer and not less than two or more than eight other members of the Club elected at the Annual General Meeting. Other persons may be co-opted onto the Committee in an advisory capacity as required. ## **Reference and Administrative Details Registered Company number** CE013984 (England and Wales) ## **Registered Charity number** 1178219 ## **Principal address** Park CP School School Road Llay Wrexham LL12 0TR ## **Trustees** S Owen Chairperson (appointed 3/5/19) Mrs Martin Hon. Secretary (appointed 3/5/18) Mrs L Jones (appointed 3/5/18) Mrs R Billington (05/22) Mrs C Lucas. Treasurer (appointed 20/09/23) Approved by order of the board of trustees on /25 and signed on its behalf by : _S.Owen_ . Scot Owen - Trustee TWWRECtrESTRECEIPTSP4IDPAYThWlf8FOR THEYEAREF4JFD31 A￿￿8T2025 YEARENDED 4CE ÉXPÉNOMJAÉ 7.815.46 1.422,QO 7rA)IN) 1,710.10 Avu EBP E￿lls￿ly E8P 1.a7946 ARC 26.511 13 EBP EBP Etsp 2.01è.e6 19T.54 MPLC 7m 1CiI i.r•J7 I,￿7.73 2tsJ,518.42 4,787.9D N247.48 11.519.00 02&00 1.317.r 011.24 i.Ico. 87.344.5 NI.41D.fj 10,758.0 902. TOT￿ NCC ToT￿e1F 8KANCINGTOTPL 812 21 WNCINGTOT*L 312 CHWEREO OF WllERIi4LWJDrrcq$ 14 THE ￿￿w￿RN$ LL12 70B DATe: Treasure Chest, Llay- Financial Review 2024125 l. Introduction 1.1 Background Information Treasure Chest, based at Park CP School in Llay, Wrexham, provides comprehensive thildcare for chlldren aged 2 to 11. The setting offers a safe, nurturin& and stimulating environment where childreD can learn, play, and grow. Services include Flying Start (Little Gems), Early Educatlon (Little Treasures), Nurserywraparound, Breakfrdst Club, After School Club. All Day Care for Under 35. and Holiday Club. Operating hours are 7:30 am-5:30 pm, and Treasure Chest operates independently from Park CP School, wlth its own governance. policies. and procedures. 1.2 Importance of Quality Childcare SeNices Flexible, accessible childcare is increaslngly vital asworklng patterns evolve and families seek high.quality, reliable provision. Treasure Chest supports both child development and parental employment, ensuring confidence In service quallty. 1.3 Demographlc Trends and Potential Impads National and local data indlcate a potendal redurtion in nU￿ery-aged children across Wrexham. but localised houslng growth may offset this In Llay. Potentlal impacts include reduced enrolment and revenue, increased competition among providers. and changes In employment patterns affecting chlldcare deman(L 1.4 Strategic Planning and Adaptation Treasure Chest is managlng Its finances proactively, includlng the redundancy payment of £14,008.34 during 2024125. Key strdtegies Include cost efflclency. diverstfication of services, community engagemenL marketing inltiatives, and monltoring demographic trends. 1.5 Payment Information All bookings and payments are managed via ParentPayi ensuring secure, electronic handllng of childcare income. Staff can verify transactions online, pro￿ding a robust audit trail even where not all paperwork is retained. 1.6 Key Demographic Considerations and Grant Awarenes5 Treasure Chest continue5 to monitor local development. childcare 5ufflclency data. and grant opportunities to strengthen sustalnabillty, Potential funding streams include the Early Years Pupll Development GranL the Childcare Offer for Wales. Play and Early Years Grants, and local authorlty orwelsh Government funding inÉtiatlves. Local Area Context: According towrexham CBC'S Chlldcare Sufficiency Assessment 2022- 26, Wrexham's Local Development Plan proposes 6,250 new homes by 2028, with Llay among the wards expected to recelve significant growth. This could result in approximately Wider Plan i.ioo.00 Welsh Government 67,344.50 Natlonal Savings 30,410.50 Fllntshire Countycouncfil 10,756.00 Uay Community Council 500.00 Enjoy Benefits Ltd 962.00 DWP Resource Management 150.OQ Total 257.865.86 Recommendadon: Continue monthly reconciliatlon between ParentPay, ledger, and bank statements to malntaln transparenry. 4. VAT Refund Eligibility Treasure Chest is ellgible to claim VAT refunds ou non-busines5 childcare purchases. Clalms can be backdated up to fouryears. A VAT 126 claim forn) and invoice tracking 5y5tem should be maintsined to ensure efflclent recovery. 5. Audit Analysis- Flnanctal Discrepancies and Risks Minor dlscrepancies between bank statements and the balance sheet were noted but are being monitored electronically. PAYE aDd HMRC liabilities are tracked regularly to prevent underpayments. Expenditure was well controlled with redundancy and large payments managed carefully. Total expenditure for the year was £265,208.73. 6. Internal Controls Income and expenditure are effectively categorlsed and tracked. Electronic systems enhance transparency. Monthly reconclliatlon and documentation retention are recommended to maintaln governance standard& 7. Recommendations • Continue monthly reconciliations [ParentpaY￿ bank ￿ ledger). • Retain electronlc copies of documentation not held by WCBC. . Monitor PAYE and HMRC submlsslons closely. . Submit VAT claims within the four-year eligibility perio . Malntaln prudent management of large expenditures to protert reseNes. • Strengthen forecasting and contlnue proactive planning4 . Explore new fundlng oppothnltfies and community partnershlps. 8. Conclusion Treasure Chest, Llay has demonstrated effecrlve and responslble flnanclal management throughout 2024/25. Desplte minor variances, the overall financlal position remalns stable and transparent. The organisation has maintained accurate records. controlled expenditure, and sustalned llquldlty. Treasure Chest Is well-positioned to continue delivering high- quality childcare provtslon In Llay. Appendix A- Income and Expenditure Summary 2024125 Bank Balance Brought Forward: £54,689.35 Total Income: £257,865.86 Tota] Expendlture.. £265,208.73 Balance Carrled Forward: £47.346.48 95 addltlonaI primary-aged chlldren (ages 4-11). Whilst this suggests positive potential for childcare demand the projecttons are Indicative and not guaranteed. 2. Scope of Financial Review f2024125) The oblertlve of this review is to assess financlal performance, Internal controls. and sustalnablllty for Treasure Chest during 2024125. 2.1 Scope The revlew covered income and revenue analysis, expenditure and cost control, financial reporting and recordkeepin& and cash flow and liquidity managemenL 2.2 Methodology The review induded examfinatlon of flnandal records and bank statements, data reconcillation (ParentPay vs bank), Intervfiews wtth management and financial staff. and benchmarking against chlldcare and charlty sector standards. 2.3 DelNerables The deliverables include a financlal revlew report wlth findings sustainabllity assessmenL and recommendatlons for Improvlng Internal control& 3. Findings- Income and Revenue Analysis 3.1 Parertpay Usage ParentPay is used for all chlldcare income. Monthly reports reconcile accurately with bank statements, and any Income carryover between months is monitored carefvlly. 3.2 Government and Council Funding Payments from Welsh Government and WCBC were reconciled and all missing documentation has been addressed. The redundancy payment of£14.008.34 vrns managed within the operational budget. 3.3 Income Summary {20241251 Income Source Amount [£) Childcare Income 11,519.00 Treasure Chest 34,371.28 DPC 926.00 Redundancy 14,008.34 Edenred 1,317.00 Computervouther Service 890.00 WCBC 83,611.24