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2021-03-31-accounts

Trustees’ Report and Financial Statements

For the Year Ended 31 March 2021

Charity Number 1178213 Registered in England

0

PEOPLE FIRST FORUM

CONTENTS

Page
Organisation Information 2
Report of the Charity Trustees 3 – 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 -13

1

PEOPLE FIRST FORUM

ORGANISATION INFORMATION

Status

The organisation is a Charitable Incorporated Organisation (“CIO”), incorporated and registered as a charity on 2 May 2018.

Charity Trustees

Alison Bale Simon Shave Shaun Hayward Lisa Selby Charlie Sheldrick Ruth Crook Bill Shaw Debbie Mary Hiscutt Leslie Hebditch Mark Dyde Sarah Peters Daniel Murray

Registered Office

Rossmore Leisure Centre Herbert Avenue Parkstone Poole BH12 4HR

Independent Accountant

Bryan Tizzard, FCA 31a Alumhurst Road Bournemouth BH4 8EN

Bankers

CAF Bank Ltd

2

PEOPLE FIRST FORUM

Report of the Charity Trustees for the year ended 31 March 2021

The Charity Trustees present their report and the financial statements for the year ended 31 March 2021.

Status and Administration

The Charity became an incorporated and registered charity on 2 May 2018. The Charity commenced its activities on 1 July 2018 as a Charitable Incorporated Organisation (CIO) by combining the assets, liabilities and operations of Bournemouth People First and of Poole Forum both registered charities and limited companies which ceased all their activities at the same time.

Objects

The charity’s objects are to promote any charitable purpose for the benefit of persons who have a learning disability in the county of Dorset.

The principal activities of the charity are:

Organisational Structure

People First Forum is governed by its Board of Trustees, which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of People First Forum and for ensuring that the charity satisfies its legal and contractual obligations. The Trustees meet every six weeks or as a minimum quarterly and delegate the day to day operation of the organisation to the Managers. The Trustees are independent from management.

Appointment of Charity Trustees

At the second annual general meeting of the members of the CIO all the charity trustees shall retire from office. At every subsequent annual general meeting of the members of the CIO, onethird of the charity trustees shall retire from office by rotation. Trustees may at any time decide to appoint a new charity trustee but a person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment.

Any person who retires as a charity trustee by rotation or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term, unless the charity trustees consider it is in the best interests of the CIO to do so, but may be reappointed after an interval of at least three years.

Review of Activities and Future Developments

The year ended 31 March 2021 has been very busy. People First Forum focussed on the impact of Covid-19 and how we adjusted our services in line with government guidance and the safety of our members with learning disabilities.

3

PEOPLE FIRST FORUM

People First Forum has continued to deliver a range of activities, promoting the rights, choices and equality of people with learning disabilities living in Bournemouth, Christchurch and Poole. All of our work is underpinned by the Bill Of Rights, which was written by people with learning disabilities across all of Dorset. Whilst maintaining our independence, we continued to work closely with our partners in BCP Council and the local NHS.

We found ourselves in a very different situation with the UK in the lockdowns because of Covid-19. This year we adapted our services to support our members through the pandemic. Some of our staff with learning disabilities were put on furlough because they did not have internet access, equipment, or support at home. Staff that could continue to work from home did so. We were able to bring some of our staff with learning disabilities back off furlough by equipping them with the I.T needed, securing additional funding and offering extra support. We also received additional funding to be able to continue to reach people and provide our members with more support and advice through what has been such a difficult and challenging year.

Some of our key areas of work throughout from 1[st] April 2020 - 31[st] March 2021

4

PEOPLE FIRST FORUM

PEOPLE FIRST FORUM

lives of people with learning disabilities. It promotes the importance of self-advocacy to the wider public. We have had to change the project because of Covid-19, we talked with the Heritage Lottery and made a Coronavirus Diary as part of the For The Record project. We posted them to all our members. We are also doing interviews with our members online.

The future

As of 1[st] April 2021 we find ourselves coming out of the 3[rd] lockdown because of Covid-19. We have planned our own road map, in-line with the government’s national road map. We feel proud of how we have adapted and what we have learnt through this time. We will take this learning and go from strength to strength for the benefit of our members. We will continue to provide our services when and how possible, reviewing continuously. We will speak with funders to adapt our projects where necessary. We hope to start more face to face work with our members and seek additional funding to improve ventilation within our office, as well as funding to start new projects in the community looking at inclusive healthy living.

Review of Financial Results

The unrestricted incoming resources for the year amounted to £144,120 (2020 £132,416) from which expenditure of £139,117 (2020 £123,901) was incurred. The general reserves at the end of the year were £68,795 (2020 £59,473).

Reserves

People First Forum is required to ensure that free monies are available to meet any reasonable foreseeable contingency in each financial year.

RiskAssessment

The major risks, to which the charity is exposed, as identified by the Charity Trustees, have been reviewed and systems have been established to mitigate those risks. To that end People First Forum is continually monitoring and managing its risk and ensuring action plans are in place to mitigate its key risks.

Public Benefit

The Trustees have given due regard to public benefit when planning the charity’s activities, in accordance with of the Charity Commission’s General Guidance on Public Benefit (January 2013).

6

PEOPLE FIRST FORUM

The paragraphs above set out our activities, achievements and performance during the year which are directly related to the objects and purposes for which the charity exists. The charity achieves its principal objects and purposes through providing help, advice and facilities to any members of the public with learning disabilities in the local community who request help. These benefits are directly related to the aims of the charity and are fully compliant with the Charity Commission Principles on Public Benefit.

Volunteers

Volunteers work a mix of days and hours but a total of 12.5 hours are given by our volunteers each week i.e. almost £197.63 using hourly rates from the Office for National Statistics Annual Survey of Hours and Earnings.

Approved by the Trustees on 2021

and signed on its behalf by Charlie Sheldrick

7

PEOPLE FIRST FORUM

STATEMENT OF FINANCIAL ACTIVITIES

1 April 2020 to 31 March 2021

Note
Income from
Donations/Grants
3
Charitable Activities
4
Investments
Expenditure on
Charitable Activities
5
Total Expenditure
Net Income/(expenditure)
Gross transfers between funds
Net Movement in Funds
Reconciliation of Funds
Brought Forward
Total Funds Carried Forward
2021
year
2021
year
2020
year
General
Fund
£
39,643
104,440
37
Restricted Total
£
101,117
108,570
37
Total
£
22,563
183,536
106
Funds
61,474
4,130
144,120 65,604 209,724 206,205
139,117 61,285 200,402 197,690
139,117 61,285 200,402 197,690
5,003
0
4,319 9,322
0
8,515
0
5,003
59,473
4,319 9,322
59,473
8,515
50,958
64,476 4,319 68,795 59,473

8

PEOPLE FIRST FORUM

BALANCE SHEET

as at 31 March 2021

Note
Current Assets
Cash at Bank
Cash in Hand
Debtors & Prepayments
9
Creditors
Amounts falling due within one year
10
Net Current Assets
Total Net Assets
Represented by:
Funds of the Charity
Unrestricted Funds
Accumulated Fund
12
Restricted Funds
12
31 March 2021 31 March 2021 31 March 2021 31 March 2021 31 March 2020
Unrestricted
Funds
£
92,362
84
725
Restricted
Funds
£
27,902
Total
120,264
104,397
84
84
725
657
93,171
28,695
27,902
23,583
121,073
105,138
52,278
45,665
64,476 4,319 68,795
59,473
64,476 4,319 68,795
59,473
64,656 4,139 64,656
59,473
4,139
0
64,656 4,139 68,795
59,473

The financial statements were approved by the Trustees on 2021 and signed on its behalf by Charlie Sheldrick

Trustee

The notes on pages 10 to 13 form part of these accounts.

9

PEOPLE FIRST FORUM

Notes to the financial statements for the twelve months ended 31 March 2021

1 Accounting policies

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Cashflow Statement

The charity has taken advantage of the provisions within section 14.1 of the SORP (FRS 102) Update

Bulletin 1 to not prepare a cashflow statement on the basis that the charity is defined as small.

1.3 Income

Income from government and other grants is recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Bank interest is included in the statement of financial activities on a receivable basis.

Sales of services are included in the statement of financial activities in the period to which they relate. Contractual income and performance related grants is only included in the SOFA once

the charity has provided the related goods or services or met the related conditions.

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

1.4 Resources expended

All resources expended are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular fund activity are allocated directly, others are apportioned on an appropriate basis.

The Charity operates a defined contribution pension scheme (NEST). Contributions are charged to the Statement of Financial Activities as they become payable.

Income received for restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated. Information about such funds is given at Note 9.

Designated funds are allocated out of unrestricted funds by the trustees for specific purposes. The use of such funds is at the trustees' discretion.

1.9 Donated services and facilities

Donated professional services are recognised as income when the charity has control over the item, and conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the SORP (FRS102) the general volunteer time is not recognised and refer to the Trustees annual report for more information about their contribution.

10

PEOPLE FIRST FORUM Notes to the financial statements for the twelve months ended 31 March 2021

2021
Year
2
Net incoming resources for the year
This is stated after charging:
£
Depreciation
0
Accountancy
800
General
Restricted
Fund
Funds
3
Donations/Grants
General Fund
Talbot Village Trust Covid-19 Emergency Re
8,000
CAF Coronavirus Emergency Fund
5,000
AmazonSmile donation
53
The Valentine Charitable Trust
Alice Ellen Cooper Dean
Co-Op
Bucket collections and Bag packing
PayPal Giving Fund
Mayors Charity
Other donations
345
13,398
Dorset Police
17,000
BCP Council
27,154
HMRC Furlough Grant
11,346
Dorset Community Foundation - Coronavirus fund
8,655
SeeAbility
1,000
Disability Action
5,244
Heritage Fund
17,320
Lifelink Project
39,643
61,474
4
Income from Charitable Activities - General Fund
BCP Council/Clinical Commissioning Group
98,000
Big Night In With Suttles
723
Learning Disabilities Awareness Training
Easy Read Production
2,125
Fund Raising Events
Access to work
3,404
Speaking Up Skills grant
4,130
Other Income
188
104,440
4,130
2021
year
2021
Year
2
Net incoming resources for the year
This is stated after charging:
£
Depreciation
0
Accountancy
800
General
Restricted
Fund
Funds
3
Donations/Grants
General Fund
Talbot Village Trust Covid-19 Emergency Re
8,000
CAF Coronavirus Emergency Fund
5,000
AmazonSmile donation
53
The Valentine Charitable Trust
Alice Ellen Cooper Dean
Co-Op
Bucket collections and Bag packing
PayPal Giving Fund
Mayors Charity
Other donations
345
13,398
Dorset Police
17,000
BCP Council
27,154
HMRC Furlough Grant
11,346
Dorset Community Foundation - Coronavirus fund
8,655
SeeAbility
1,000
Disability Action
5,244
Heritage Fund
17,320
Lifelink Project
39,643
61,474
4
Income from Charitable Activities - General Fund
BCP Council/Clinical Commissioning Group
98,000
Big Night In With Suttles
723
Learning Disabilities Awareness Training
Easy Read Production
2,125
Fund Raising Events
Access to work
3,404
Speaking Up Skills grant
4,130
Other Income
188
104,440
4,130
2021
year
2021
Year
2
Net incoming resources for the year
This is stated after charging:
£
Depreciation
0
Accountancy
800
General
Restricted
Fund
Funds
3
Donations/Grants
General Fund
Talbot Village Trust Covid-19 Emergency Re
8,000
CAF Coronavirus Emergency Fund
5,000
AmazonSmile donation
53
The Valentine Charitable Trust
Alice Ellen Cooper Dean
Co-Op
Bucket collections and Bag packing
PayPal Giving Fund
Mayors Charity
Other donations
345
13,398
Dorset Police
17,000
BCP Council
27,154
HMRC Furlough Grant
11,346
Dorset Community Foundation - Coronavirus fund
8,655
SeeAbility
1,000
Disability Action
5,244
Heritage Fund
17,320
Lifelink Project
39,643
61,474
4
Income from Charitable Activities - General Fund
BCP Council/Clinical Commissioning Group
98,000
Big Night In With Suttles
723
Learning Disabilities Awareness Training
Easy Read Production
2,125
Fund Raising Events
Access to work
3,404
Speaking Up Skills grant
4,130
Other Income
188
104,440
4,130
2021
year
2020
Year
£
0
800
2020
year
Total
8,000
0
5,000
0
53
0
0
10,000
0
10,000
0
20
0
464
0
391
0
881
345
807
13,398
22,563
17,000
17,000
53,399
24,410
17,320
21,650
4,920
39,643 61,474 101,117
90,543
98,000
723
2,125
3,404
188
4,130 98,000
0
0
86,750
723
4,082
0
1,913
2,125
5,678
0
3,097
3,404
5,970
4,130
0
0
5,781
188
2,285
104,440 4,130 108,570
115,556

11

PEOPLE FIRST FORUM Notes to the financial statements for the twelve months ended 31 March 2021

5
Cost of Charitable Activities
5.1 Staff
Salaries and wages
Social Security costs
Pensions employer contribution
Payroll Fees
Training
Travel and Subsistence
5.2 Premises
Premises & Room Hire
Repairs and Maintenance
Insurance
5.3 Activities & Operations
Marketing, Publicity and Promotion
Stationery and Office Expenses
Printing & copying
IT - software & support
Communications
Equipment rental
Group Events & Volunteer expenses
Big Night In With Suttles-expense
Go Forum costs
Easy Read costs
Gifts & Donations
Bank charges
Miscellaneous expense
Contribution to Overheads
Legal and Professional
Governance costs
AGM & Annual Report
Subscriptions & registration fees
Independent Examination
Trustee Expenses
Total Expenditure on Charitable Activities
General
Fund
109,317
6,683
4,575
795
30
204
General
Fund
109,317
6,683
4,575
795
30
204
Restricted
Funds
36,620
3,121
1,740
0
0
712
2021
Year
Restricted
Funds
36,620
3,121
1,740
0
0
712
2021
Year
2020
Year
Total
Total
145,937
138,290
9,804
9,932
6,315
9,816
795
915
30
621
916
3,047
2020
Year
Total
Total
145,937
138,290
9,804
9,932
6,315
9,816
795
915
30
621
916
3,047
121,604 42,193 163,797 162,620
4,300
0
975
0
0
0
4,300
0
975
6,783
173
862
5,275 0 5,275 7,818
10,590
1,709
140
12,114
3,037
1,311
29
173
0
-835
119
138
175
-17,555
0
622
201
70
0
0
0
0
0
0
0
644
17,555
0
11,212
1,910
210
12,114
3,037
1,311
29
173
0
-835
119
138
819
0
0
2,747
4,796
1,275
9,229
2,640
1,114
206
1,244
41
568
0
120
930
0
71
11,145 19,092 30,237 24,980
-80
373
800
0
-80
373
800
0
1,363
107
800
0
1,093 0 1,093 2,271
139,117 61,285 200,402 197,690

12

PEOPLE FIRST FORUM Notes to the financial statements for the twelve months ended 31 March 2021

2021 2021 2020 2020 2020
year year
7 The average weekly number of employees during the period was:
Staff - no. of part-timers 16 15
Staff - full time equivalents 5.35 5.19
8 Taxation
The charity is exempt from Corporation Tax on its charitable activities
2021 2020
9 Debtors and Prepayments 31 March 31 March
Prepayments 725 257
Other Debtors 0 400
725 657
10 Creditors and accruals General Restricted Total Total
Fund Funds 2021 2020
£
Amounts falling due within one year 4,195 4,195 4,541
Deferred Income Restricted 23,583 23,583 23,583
Unrestricted 24,500 24,500 16,333
28,695 23,583 52,278 45,665

11 Restricted and Designated Reserves Restricted Funds:

Dorset Police/BCP Council fund the Witness Profiling Learning Disability Advisor role which supports victims and witnesses of crime through the criminal justice system. Heritage Fund monies are "For The Record", an oral history project that will identify and record the heritage work of two learning disability user-led advocacy organisations. National Lottery Awards for All has funded the Speaking Up Skills project by bringing people together to build strong relationships across communities and enabling more people to fulfil their potential by having their voices heard.

12 Movement in funds

Unrestricted
Total Unrestricted
Restricted Funds:
Witness Profiling Service
Heritage Fund
Speaking Up Skills
Total Restricted Funds
Total All Funds
Balance
Balance
Balance
Balance
Balance
Balance
Balance
Balance
Balance
Balance
At 1 April
Incoming
Outgoing
Transfers
2020
Resources
Resources
59,473
144,120
139,117
At 31 March
2021
64,656
59,473
144,120
139,117
0
64,656
0
44,154
44,154
0
17,320
13,001
0
4,130
4,130
0
4,319
0
0 65,604 61,285 0 4,319
59,473 209,724 200,402 0 68,795

The founding charities Bournemouth People First and Poole Forum transferred their reserves to this charity on 1 July 2018

Dorset Clinical Commissioning Group Annual Healthcheck Project received £16,500 to be spent in 2021-22

13 Financial Commitments

There were no capital commitments at 31st March 2021

Operating lease commitments

At the balance sheet date the charity has no annual commitments under cancellable operating leases:

13

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the
twelve months ended
Set out on pages
Charity Name
People First Forum
Charity Name
People First Forum
Charity Name
People First Forum
Twelve months ended 31 March 2021 Charity no
(if any)
1178213
1 to 13
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the twelve months ended 31[st] March 2021 DD / MM / YYYY .

Responsibilties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 18 June 2021 Name: Bryan Tizzard Relevant professional Chartered Accountant qualification(s) or body (if any): Address: 31a Alumhurst Road, Bournemouth, BH4 8EN

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER