OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-04-05-accounts

Poole Community Exchange CIO

Parkstone United Reformed Church Commercial Road POOLE Charity No 1178207 BH14 0JW Telephone: 01202 733580 Email: Info@poolecommunityexchange.co.uk

Charity No 1178207

Annual Report and Financial Statements From 6[th] April 2022 to 5[th] April 2023 Charity No: 1178207

POOLE COMMUNITY EXCHANGE CIO

Trustees’ Report.............................................................................................................3 Vision and Summary of purposes in governing document..........................................3 Activities, Achievements and Performance.................................................................4 Food.........................................................................................................................4 Community Living Room..........................................................................................7 Regenerate............................................................................................................10 Mission Industries..................................................................................................10 Our volunteers.......................................................................................................10 Partners.................................................................................................................11 Public Benefit............................................................................................................12 The Future.................................................................................................................13 Financial Review........................................................................................................13 Reserve Policy........................................................................................................13 Reference and Administrative Details.......................................................................13 Structure, Governance and Management..................................................................14 Legal Objects.............................................................................................................14 Approval....................................................................................................................15 Financial Statements for the Year Ended 5 April 2023.................................................16

2

POOLE COMMUNITY EXCHANGE CIO

Trustees’ Report

The Trustees are pleased to present their report together with the financial statements of the charity for the period from 6[th] April 2022 to 5[th] April 2023.

VISION AND SUMMARY OF PURPOSES IN GOVERNING DOCUMENT

Poole Community Exchange (PCE) provides a safe welcoming place for people of all faiths and none; where they can come together to relax and have fun and give (time, skills, knowledge, friendship, prayer, agape love …..) and receive (support, advice, learning, food, friendship, prayer, agape love….).

We promote social inclusion, helping anyone without distinction. Our community supports people who are currently socially isolated and excluded for whatever reason to build relationships, grow in confidence and integrate with the wider community.

We believe that everyone has something to offer and everyone has something they need. We know people are transformed by the experience of giving and taking. Our unique exchange model encouraging people to 'take what you need and give what you can' is an essential part of our community. We encourage and support everyone in our community to volunteer, blurring the lines between volunteers and beneficiaries. This also removes any stigma in accepting charity as people can give time, as well as donating what they can afford, and know that they are contributing to the community.

We provide:

We work in partnership and liaise with other organisations to add value, increase efficiency, and not duplicate efforts.

We want everyone in our community to thrive, not just survive.

See page 14 for our legal objects.

3

POOLE COMMUNITY EXCHANGE CIO

ACTIVITIES, ACHIEVEMENTS AND PERFORMANCE

Food

We continued to provide food and other necessities to people in need.

The bulk of our food comes from Fareshare and local supermarkets, saving over 7,000kg from landfill this year. However we have seen a marked decrease in our supply from supermarkets and also in the variety available from Fareshare, especially fresh fruit and vegetables and we have had to supplement this by buying some food to support people in living a healthy lifestyle.

During the year covered by this report we estimate we fed about 18,000 people.

Where we have a glut, most often with bread, we donate food to local hostels, helping an estimated 2500 people over the year.

Any food we cannot use is donated to a local animal charity or goes to generating energy from bio waste.

Poole Pantry and Community Fridge

Poole Pantry is membership based, for people who are struggling to feed themselves and their families. We are open 3 days a week. We do not ask for proof of low-income. People can be referred or can self-certify.

Pantry members can choose up to £20 of fresh, frozen and ambient food in their weekly shop. This year our members shopped over 3,000 times. We ask for a suggested donation of £5 to help cover our costs and members are asked to volunteer for one session a month if they are able to do so.

4

POOLE COMMUNITY EXCHANGE CIO

The cost of living continues to be a problem – we had 177 new members bringing our total up to about 600, though not all shop regularly.

Within the Pantry we also operate a Community Fridge food available to anyone free of charge to help prevent wastage, this usually includes frozen food as well as vegetables, bakery and even fresh flowers.

Comments from our community include:

5

POOLE COMMUNITY EXCHANGE CIO

me local access to food for a low cost price. It helped me to feel better about myself and that I have support when I need it. It got me out of my depression by talking with staff and volunteers, even if just briefly.

Community meals

We provide a 2 course home cooked community lunch 3 days a week. From modest beginnings we now serve lunch to about 30 people a day, 3 days a week.

These meals are available to anyone, and a key part of building our community. There is something special about joining together to eat. It breaks down barriers, reducing loneliness and isolation and increasing people’s feeling of belonging and sense of community.

We ask for a suggested donation of £5 (half price for pantry members).

Comments from our community include:

Food Bank and Emergency parcels

We are a satellite for Poole Food Bank and also provide emergency food parcels on behalf of BCP council, and to people who approach us directly.

6

POOLE COMMUNITY EXCHANGE CIO

Cookery club and lessons

The volunteer chef who cooks the lunches also provides lessons for people who lack skills or confidence, or who want to gain additional skills to help with employment and self-employment, and they gain experience by helping to cook the community lunches.

Working with other organisations

We provided nearly 2500kg of food to Poole Communities Trust who run Moor Communities Food as they have limited storage.

We are a member of the BCP Access to Food partnership.

Community Living Room

We have always welcomed people who need somewhere to just be, and became a formal Warm Space during the winter. Our Community Living Room was open as a Warm Welcome lounge between 10am and 2.30pm 3 days a week, with hot drinks, homemade cakes and biscuits, free WiFi and recharging, and various activities. Over 2500 people visited last year.

7

POOLE COMMUNITY EXCHANGE CIO

As well as a space to chat, we offer a wide range of activities. Games, puzzles and colouring are available every day. We have a regular knit and crochet group, art and craft activities, opportunities to garden and Tai Chi once a fortnight. We time our activities to finish just before or start just after lunch so people can also eat together.

Ridgewater Energy provided a talk for our community on energy efficiency.

Help and advice is also available from Citizens Advice who helped about 180 people last year.

In partnership with Parkstone URC and The Borough of Poole Chaplaincy Services we also support spiritual wellbeing with prayer, contemplation and discussion.

8

POOLE COMMUNITY EXCHANGE CIO

We try to regularly survey our community to complete end of grant reports and to find out what we are doing well and where we can improve. In our November 22 survey:

Personal story of change Billy has worked with Coast for some time to support him to identify voluntary opportunities, which not only helps him manage his chronic social anxiety and isolation but allows him to pursue his interest in conservation and wildlife. When the partnership between COAST, PCE and URC was formed, Billy was happy to join the group working at the church site helping to revamp the rear courtyard area to make it a safe leisure space for all, including the flora and fauna. Billy found the URC a very welcoming place to work and with positive encouragement, he decided to join the community meal one week. Billy has since signed up and now independently regularly accesses the community meal each week. Due to his chronic anxiety, Billy has preferred to remain isolated, so this is a huge achievement for Billy and a testament to the welcoming environment in the Community Living Room offers. The community meal provided by PCE and PURC in partnership not only actively promotes inclusion for people like Billy but also offers a safe haven to engage socially in the local community, meet friends and enjoy a hot and nutritious meal at a very reasonable cost.

9

POOLE COMMUNITY EXCHANGE CIO

Comments from our community include:

Regenerate

We partner with Faithworks SMILE and the church in the Regenerate project. This runs twice a month after school for single parents and their children, providing a hot 2 course meal. About 15-20 children and adults attend each session. There is a quiet space with WiFi for homework, a children’s play area for younger children and craft activities. There is a trained children’s worker so parents can take time to socialise and access support.

60% of the children who attend have special education needs and disabilities.

Mission Industries

One of our socially excluded beneficiaries with carpentry skills offered to volunteer to run project repairing and upcycling furniture. The aim of the project was two-fold: to help the socially excluded and also to raise income. It is therefore classed as primary purpose trading.

Our volunteers

We could not do what we do without our volunteers

During the year about 50 people volunteered for us giving an amazing total of over 22,000 hours.

Many of our volunteers started off as socially excluded beneficiaries but with support have become regular volunteers. During the year 3 of our volunteers became selfemployed as a result of the chance we gave them to use and develop their skills and increase their confidence, and the support provided by WISEability and Community Alliances Ltd.

10

POOLE COMMUNITY EXCHANGE CIO

Personal stories of change

“George” came to us in November 2021 as a recovering addict. We supported him by working with him as a volunteer to upcycle furniture to gain confidence and self-esteem. He progressed to understand his way of working and how to use those skills in self employment and has progressed into self-employment.

“Anna” came to us as a volunteer, she was nervous about traveling, isolated and by coming and cooking food for the community she has built up self-esteem and confidence. She said “Helping made a huge difference to my mental health; volunteering has helped me leave my home, use public transport, engage with people I don’t know”

“Jenny” came to us as a volunteer. She is unable to work due to a range of health problems including mobility with her hands, Fibromyalgia and other pain. She is a mum of 2 and she was alone during the day. As a registered nurse she thrives on a sense of helping and despite initial confidence and language barriers has

Our

volunteers have told us:

Partners

One of our key values is to work in partnership with other organisations. We can do more together than we could individually.

During this year our partners included

11

POOLE COMMUNITY EXCHANGE CIO

PUBLIC BENEFIT

When planning these activities, the trustees have taken into account the Charity Commission guidance on public benefit and consider that all of these activities provide a public benefit and made a difference to our beneficiaries by:

The ability to access food is one of the most basic human needs. By providing food from the Pantry, as well as cookery lessons and hot lunches, our project is meeting people's need for good, healthy food, on which all other aspects of life depend. This supports not only their physical but their mental health too, as it helps reduce anxiety about when and how they might eat, and there is scientific evidence that a healthy and varied diet improves mood and wellbeing. As well as helping to provide people's physical needs for food and warmth we also meet their need for love and belonging. Everyone is welcome and accepted in our community whoever they are and whatever their needs. For those struggling with feelings of loneliness and isolation this is a vital lifeline. For people struggling with addiction meaningful activity helps.

When people have the knowledge, skills and, ingredients to cook meals from scratch they can make healthier food choices, improving their physical and mental wellbeing. It also boosts self-confidence and self-esteem, and makes budgets go further.

12

POOLE COMMUNITY EXCHANGE CIO

THE FUTURE

During 2022-23 we will continue to fight food poverty, and help people with basic needs.

We intend to continue our original vision of a safe, welcoming space for people to chat, play, be creative, learn, connect with one another, and get any help and advice they might need. To continue to create a true community exchange where people bring their gifts, skills, knowledge etc to share with others. We are always open to exploring new ideas and encouraging people to share their passions.

As part of our vision to help people thrive not just survive, we will also focus on extending our range of social and leisure activities, and looking at how we can become a Wellbeing centre.

FINANCIAL REVIEW

No fund is materially in deficit.

No funds are held as a custodian trustee.

Reserve Policy

Our 2022/2023 accounts show £30,075 unrestricted funds carried forward to 23/24.

However some of these funds are directly related to donations given from either the Pantry or the Community Lunches. Although these donations have not been given specifically for that purpose and are therefore not restricted to that purpose, the trustees feel that it is only right for that money to be reinvested in the costs for those projects.

£1,644 is held from the Community Lunches and £16,599 from the Pantry. So out of the £30,075, £18,243 is Designated, leaving £11,832 free for any purpose.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Name Poole CommunityExchange CIO
Registered Number 1178207
Principal Ofce Parkstone United Reformed Church
(PURC)
Commercial Road
Parkstone
Poole
BH15 0JW
Trustees who managed the charity during the period of the report Trustees who managed the charity during the period of the report Trustees who managed the charity during the period of the report

Name

Ofce

Dates acted where
not for whole of
the period
Mark Phillips Chair

13

POOLE COMMUNITY EXCHANGE CIO

Sarah Percy Secretary andTreasurer
Joan Percy
Michael Hancock
Andrew Williams

There are no corporate trustees or trustees holding title to property belonging to the charity.

Andrew Williams resigned on 29[th] June 2023. Joan Percy resigned on 3[rd] July 2023.

Trustees who managed the charity at the time the report was signed

John and Karen Ralph became trustees on 29[th] June 2023. Jennifer Carlton became a trustee on 27[th] July 2023. Meg Beardsley became a Trustee on 23[rd] November 2023.

Mark Phillips, Sarah Percy and Michael Hancock remained in post at the time the report was signed.

Independent Examiner

To be appointed

There have been delayed in finding and appointing an independent examiner due to trustees’ ill health. Trustees are about to appoint someone and will submit their report asap.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Poole Community Exchange (PCE) is a Charitable Incorporated Organisation governed by its constitution. It was incorporated and registered on 2[nd] May 2018.

No person or body is entitled to appoint any trustees.

So far trustees have been recruited by word of mouth. Potential trustees complete a volunteer form, submitting two references and explaining why they want to be involved, and what skills and knowledge they can offer. References are taken up and potential trustees then meet with existing trustees. Trustees are appointed at trustee meetings by the existing trustees. They are appointed initially for three years. They may be re-appointed when their term ends. Trustees may serve a maximum of three terms. They must then take a one-year break before they are eligible for reappointment.

LEGAL OBJECTS

The legal objects in the constitution of Poole Community Exchange (PCE) are: “For the benefit of the residents of and visitors to, in particular but not exclusively, the town of Poole:

14

POOLE COMMUNITY EXCHANGE CIO

distinction of sex, sexual orientation, race or of political, religious, or other opinions by associating together residents, visitors and the local authorities, voluntary and other organisations;

‘Socially excluded’ means being excluded from society, or parts of society as a result of one or more of the following factors:

APPROVAL

Approved by the Trustees of the charity on 2[nd] February 2024 and electronically signed on their behalf by:

Mark Phillips Chairman of Trustees

Sarah Percy Secretary, Treasurer and Trustee

15

POOLE COMMUNITY EXCHANGE CIO

Financial Statements for the Year Ended 5 April 2023 Receipts and Payments

Unrestricted
Funds (£)
Unrestricted
Funds (£)
Restricted Funds
(£)
Restricted Funds
(£)
Total Funds (£) Total Funds (£)
Receipts 2022/2
3
2021/22 2022/23 2021/22 2022/23 2021/22
Grants 5,000 13,700 23,200 18,700 23,200
Donations 23,545 107 1,105 11,968 24,650 12,075
TradingIncome 440 440 0
Interest 183 118 183 118
Reimbursemen
t
785 0 785
Fees for
Charitable
Services
2,656 5,769 2,656 5,769
Other 0 0
TOTAL
RECEIPTS
31,824 1,010 14,805 40,937 46,629 41,947
Unrestricted
Funds (£)
Unrestricted
Funds (£)
Restricted Funds
(£)
Restricted Funds
(£)
Total Funds (£) Total Funds (£)
Payments 2022/2
3
2021/22 2022/23 2021/22 2022/23 2021/22
Core Costs 3,099 3,714 4,308 4,772 7,407 8,486
Direct Proect
and Activity
Costs
5,106 741 33,347 15,247 38,453 15,988
Trading Costs 413 35 54 413 89
Other
Expenses
274 264 274 264
Disbursements 1,651 340 1,651 340
PURC Grant
Disbursements
3,100 3,100
Neo-Monastics 25 0 25
Sub-total
Payments
10,543 5,094 40,755 20,098 51,298 25,192
Unrestricted
Funds (£)
Restricted Funds
(£)
Total Funds (£)
Asset
Purchased for
ownuse
2022/2
3
2021/22 2022/23 2021/22 2022/23 2021/22
Ofce
Equipment
249 0 249
Kitchen /
Catering
280 1,546 402 1,826 402

16

POOLE COMMUNITY EXCHANGE CIO

Equipment
Pantry
Equipment
5,325 5,325
IT Equipment 592 725 592 725
Equipment for
TradingActivity
239 0 239
Sub-total Assets
for ownuse
280 0 7,463 1,615 7,743 1,615
TOTAL
PAYMENTS
10,823 5,094 48,218 21,713 59,041 26,807
Unrestricted
Funds (£)
Restricted Funds
(£)
Total Funds (£)
2022/2
3
2021/22 2022/23 2021/22 2022/23 2021/22
NET RECEIPTS 21,001 (4,084) (33,413
)
19,224 (12,412
)
15,140
Transfers
between Funds
Cash funds last
year end
9,073 13,157 38,241 19,017 32,174
Cash Funds this
year end
30,075 9,073 4,827 38,241 34,902 47,314

Statement of Assets and Liabilities

Unrestricted
Funds (£)
Unrestricted
Funds (£)
Restricted Funds
(£)
Restricted Funds
(£)
Total Funds (£) Total Funds (£)
Cash Funds 2022/2
3
2021/22 2022/23 2021/22 2022/23 2021/22
PettyCash 19 235 0 19 235
Other Cash 43 0 43
TSB Current
Account
8070 2,402 (1,090) 6,980 2,402
TSB Savings
Account
21943 6,436 5917 38,241 27,860 44,677
TOTAL 30,075 9,073 4,827 38,241 34,902 47,314
Assets retained
for our own
use at cost
Unrestric
ted
Funds
(£)
Restrict
ed
Funds
(£)
Total
Funds
(£)
Current Year 280 7,463 7,743
Previous Years 12,026 12,026
Total 280 19,489 19,769

17

POOLE COMMUNITY EXCHANGE CIO 18

Poole Community Exchange CIO Financial Statements for the Year Ended 2 Receipts and Payments

Unrestricted Funds(£) Unrestricted Funds(£) Unrestricted Funds(£) Restricted Funds(£) Restricted Funds(£) Restricted Funds(£)
Receipts 2022/23 2021/22 2022/23 2021/22
Grants 5,000 13,700 23,200
Donations 23,545 107 1,105 11,968
TradingIncome 440
Interest 183 118
Reimbursement 785
Fees for Charitable
Services
2,656 5,769
Other
TOTAL RECEIPTS 31,824 1,010 14,805 40,937
Unrestricted Funds(£) Unrestricted Funds(£) Unrestricted Funds(£) Restricted Funds(£) Restricted Funds(£) Restricted Funds(£)
Payments 2022/23 2021/22 2022/23 2021/22
Core Costs 3,099 3,714 4,308 4,772
Direct Proect and
ActivityCosts
5,106 741 33,347 15,247
TradingCosts 413 35 54
Other Expenses 274 264
Disbursements 1,651 340
PURC Grant
Disbursements
3,100
Neo-Monastics 25
Sub-total Payments 10,543 5,094 40,755 20,098
Unrestricted Funds(£) Restricted Funds(£)
Asset Purchased for
own use
2022/23 2021/22 2022/23 2021/22
Ofce Equipment 249
Kitchen / Catering
Equipment
280 1,546 402
PantryEquipment 5,325
IT Equipment 592 725
Equipment for Trading
Activity
239
Sub-total Assets for own
use
280
0 7,463 1,615
TOTAL PAYMENTS 10,823 5,094 48,218 21,713
Unrestricted Funds(£) Restricted Funds(£)
2022/23 2021/22 2022/23 2021/22
NET RECEIPTS 21,001 (4,084) (33,413) 19,224
Transfers between Funds
Cash funds last year end 9,073 13,157 38,241 19,017
Cash Funds this year end 30,075 9,073 4,827 38,241

Statement of Assets and Liabilities

Unrestricted Funds(£) Unrestricted Funds(£) Unrestricted Funds(£) Restricted Funds(£) Restricted Funds(£) Restricted Funds(£) Restricted Funds(£)
Cash Funds 2022/23 2021/22 2022/23 2021/22
PettyCash 19 235 0
Other Cash 43 0
TSB Current Account 8070 2,402 (1,090)
TSB Savings Account 21943 6,436 5917 38,241
TOTAL 30,075 9,073 4,827 38,241
Assets
retained
for
our own use at cost
Unrestricted
Funds (£)
Restricted
Funds (£)
Current Year 280 7,463
Previous Years 12,026
Total 280 19,489

22-23

Total Funds(£) Total Funds(£) Total Funds(£)
2022/23 2021/22
18,700 23,200
24,650 12,075
440 0
183 118
0 785
2,656 5,769
0 0
46,629 41,947
Total Funds(£) Total Funds(£) Total Funds(£)
2022/23 2021/22
7,407 8,486
38,453 15,988
413 89
274 264
1,651 340
3,100
0 25
51,298 25,192
Total Funds(£)
2022/23 2021/22
0 249
1,826 402
5,325
592 725
0 239
7,743 1,615
59,041 26,807
Total Funds(£)
2022/23 2021/22
(12,412) 15,140

32.174 34.902 47.314

Total Funds (£)

2022/23 2021/22
19 235
43
6,980 2,402
27,860 44,677
34,902 47,314

Total Funds (£) 7,743 12,026 19,769

0�   �1�j5;Q57@773;75cf7;;f@ a:8;k4:6a476a@ g73;4bbca7fg73;4_l; � �mnopqrsuvrnwxpyzr{|}~prnwswopw€w€TOT‚STSUƒ �

� �