2023-04-30-accounts - Irchester Players Charitable Incorporated Organisation

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Irche5ter Player5 Charitable Inrporated Organisalion IRC ESTER Players IRC ESTER Youth Players Registered Charity Number 1178179 Annual Report April 2022 - March 2023

Trustees’ Foreword

It is our pleasure to foreword the 2022/2023 Annual Report of Irchester Players on behalf of the Committee and Members.

This is Irchester Players fifth Annual Report as a registered charity operating in England. However, it is in fact the organisation’s 45th year of existence, and over those years, a rich tradition of bringing theatre to the communities of East Northamptonshire and the Parish of Irchester has been created. In our fifth year as a charity, we have thankfully been fully active again and have been able to create and perform various shows including bringing back our annual pantomime and fundraising events.

In the year 2022/2023, we have successfully carried on the charities work following the aftermath of COVID-19. This was completed with our first fundraising event, ‘ Saturday Night At The Movies’ a musical concert based on songs from the movies to the parish of Irchester. Our Youth Division then took to the stage in their first Youth only production ‘Annie JR’ , a one hour condensed performance of the classic show ‘Annie’ . Following this we staged our second fundraising performance of the year ‘A Night In The 90’s’, another one night musical concert with all songs from the 90’s. Then to conclude our fantastic full first year back we were able to perform our annual pantomime, which for this year was ‘Jack and The Beanstalk’ .

In the last year, our governance has not changed at all. Thankfully we have been able to continue with the operations of the charity as our financial position this year has increased greatly, thanks to being able to once again perform and have audiences with us. Without them we may potentially not be able to continue.

This Report documents key information about Irchester Players administration and governance; it highlights our activities and achievements over 2022/2023 that we were able to go ahead with. We also look to the future, as we set out our plans for next year.

Our financial accounts have been independently reviewed and are submitted alongside this Report.

Alex McKenzie Trustee

Ali Everitt Trustee

Nicki Pott Trustee

Rachael Bass Trustee

Chloe Ellson Trustee

Administration and Governance

Registered Name: Irchester Players Charitable Incorporated Organisation Registration No: 1178179 Registered address: 2 Bradshaw Way, Irchester, NN29 7DP

Committee 2022-2023

The Committee Officers noted below have either continued in their current position or have been elected onto the committee via recruitment during the 2022 AGM.

Position	Officer
Chief Executive Officer (Trustee)	Alex McKenzie
Deputy Chief Executive Officer (Trustee)	Ali Everitt
Chief Financial Officer (Trustee)	Nicki Pott
Business Manager (Trustee)	Rachael Bass
Secretary (Trustee)	Chloe Ellson
Non-Executive	Chris Taylor
Non-Executive	Emma Ellson
Non-Executive	Megan Hooton

Objectives and Activities

Irchester Players has three charitable objectives these are:

(1) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of dramatics, dance and music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
(2) To advance education for the public benefit of young people in Northamptonshire and the neighbouring counties of England seeking an education or career in the dramatic arts, dance or music through the provision of financial assistance, informal training and teaching, and the opportunity to practice and develop the craft of dramatic arts, dance or musical theatre.
(3) To provide for recreation and other leisure time activities for the young people resident in the Parish of Irchester in the interests of social welfare to develop their physical and mental capabilities and health that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.

The Committee and membership of the charity have undertaken a number of activities that have sought to realise these objectives, these include those noted below.

Objective One

This objective was met throughout 2022-2023 thanks to our successful Youth group. During this time the youth group had an extensive waiting list and a range of new members who joined after the pandemic. The Youth Division took to the stage and performed their very own Youth only show ‘Annie JR’. This was a huge milestone for the Youth division and allowed everyone to have their own starring role rather than being involved in a show as a minor role being overlook at time by the adults. Following this, the Youth division took part in our Annual Pantomime of ‘Jack and the Beanstalk’ , as well as undertaking various activities of singing, dancing and acting during each weekly session, leading up to the shows.

Our main group of members were able put on ‘Saturday Night At The Movies’ and ‘A Night At The 90’s’ . These were both one-night concerts performed to the parish and surrounding areas of Irchester with very different themes. This allowed us a group to not only welcome back audiences to appreciate our talent of performance but move the group forward due to the income from Ticket and front of house sales.

Objective Two

Our Youth Division continued to meet weekly throughout term time allowing us to meet our second charitable objective.

The members of Irchester Players Youth we able to continue to learn new skills and develop old ones during our weekly session leading to the shows they starred in throughout the financial year. For the first time, the Youth Division took to the stage and performed a Junior Musical. These are condensed versions of full scale shows which can only be performed by under 18’s, perfect for our Youth Division. This year they performed ‘Annie JR’ . This allowed the Youth division to take on all the main parts and ensemble parts throughout. Through the direction of the Youth team, this show was a huge success and allowed everyone a chance in the spotlight. Following this, our Youth Division then took to the stage to be part of our annual pantomime, ‘Jack and the Beanstalk ’. This was performed in February 2023 and had a very successful turn out.

Objective Three

This objective was achieved once again through our Youth division which was able to meet every week during term time.

The arts-based youth group, targets the youth of Irchester with the aim of providing them with a leisure time activity that will develop them as individuals whilst teaching them core skills in performing arts.

The youth group has in excess of 25 members, the majority of which live within the parish of Irchester, and also has an extensive waiting list of other wishing to be involved.

The members were able to take part in the first ever Youth only production ‘Annie JR’ . The Youth group were then able to take to the stage to be part of ‘Jack and the Beanstalk ’. We also continued to support well-being and mental health at these times through the activities that we operated both in person.

Achievements

There have been a number of notable achievements made by Irchester Players this year, these include:

The Youth Division have staged and performed their own Youth only production ‘Annie JR’
Two successful fundraising events known as ‘Saturday Night at the Movies’ and ‘A Night in the 90’s’
A successful annual pantomime ‘Jack and the Beanstalk’ including the entire membership.
A upgrade to our storage problems, renting new units for costume storage and props/set

Plans for 2023/2024

Event One: Fundraising Event – Lets Groove Tonight (Based on all Disco Songs)

Event Two: High School Musical JR – Youth only performance

Event Three: Fundraising Event - A Musical Journey Through Time

Event Four: Annual Pantomime - Aladdin

We will continue to run Irchester Players Youth throughout 2023-2024 during term time only.

Additional fundraising events will be planned, depending upon what is being completed in the local area. In addition the charity may undertake additional events, organise socials and other activities throughout the year.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Irchester Players Charitable Incorporated Organisation members of On accounts for the 31[st] March 2023 Charity no 1178179 period ended (if any) Set out on pages 1-2 of the Receipts and Payments Statement (CC16a)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31/03/2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:		28/05/2024

	Sanjay Patel

	Chartered Institute of Management Accountants (ACMA)

	AIMS Accountants for Business
	17 Mileway Gardens, Headington,
	Oxford, OX3 7XH

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

----- Start of picture text -----
Irchester Players Charitable Incorporated Organisation 1178179
Receipts and payments accounts CC16a
01/04/2022 31/03/2023
For the period from To
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership 3,093 - - 3,093 2,157
Youth Club - - -
Dance Club - - - 60
One Night Only 1,799
Dick Whittington 5,232
SNATM 841 - - 841
Annie 2,412 - - 2,412
Jack 4,351 4,351
Social activities 281 - - 281 120
Disposal of assets - - -
Merchandise 20 - - 20
Grants and donations 4,987 - - 4,987 2,891
Fundraising 1,191 - - 1,191 1,296
Finedon House Deposit 1,252 - - 1,252
Other 2 2
Interest 7 - - 7 0
Sub total (Gross income for
AR) [ 18,437 ] - - 18,437 13,556
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 18,437 - - 18,437 13,556
A3 Payments
Insurance 1,076 - - 1,076 1,106
Memberships 72 - - 72
IT and website programmes 819 - - 819 723
Youth Club 2,105 - - 2,105
Hall hire 1,108 - - 1,108 636
Finedon Unit 1,881 - - 1,881 1,875
Players Youth Licensing 251 - - 251 495
One Night Only - - - 719
Dick Whittington - 4,135
SNATM 169 169
Annie 879 879
Jack 901 901
Little 252 252
Bar stock 966 - - 966
Grants - - -
Fundraising 488 - - 488 632
Socials 928 - - 928 342
Set Paint - 115
Licenses 1,335 - - 1,335
General equipment and maintance 70 - - 70 206
Marketing - - -
Office sundries - - - 205
Printing - 42
Rubbish disposal 702 - - 702 62
Compliance 540 - - 540 604
Van hire and travel expenses 82 - - 82
Rushden Storage 2,302 2,302 1,331
Donations 230 230 100
- - -
Sub total [ 17,156 ] - - 17,156 13,329
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 17,156 - - 17,156 13,329
Net of receipts/(payments) 1,281 - - 1,281 227
A5 Transfers between funds - - - - -
A6 Cash funds last year end 3,303 - - 3,303 3,076
Cash funds this year end 4,584 - - 4,584 3,303
----- End of picture text -----

CCXX R1 accounts (SS)

28/05/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details	Unrestricted funds to nearest £ - -	Restricted funds to nearest £ - - -	Endowment funds to nearest £ - - -
		-	-	-
		Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name		OK
				Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

28/05/2024