Irche5ter Player5 Charitable IncL)rporated Organisalion IRC ESTER Players IRC ESTER Youth Players Registered Charity Number 1178179 Annual Report April 2020 - April 2021 ## Trustees’ Foreword It is our pleasure to foreword the 2020/2021 Annual Report of Irchester Players on behalf of the Committee and Members. This is Irchester Players third Annual Report as a registered charity operating in England. However, it is in fact the organisation’s 43rd year of existence, and over those years, a rich tradition of bringing theatre to the communities of East Northamptonshire and the Parish of Irchester has been created. In our third year as a charity, we have unfortunately not been able to create any live theatre performance due to COVID-19. However, that does not mean we were un-active as a charity The year, 2020/2021, has unfortunately not been fully active as a charity due to the global pandemic, meaning we have been unable to stage any performances. However, we continued to create online theatre and performance through the wonders of technology. We have thankfully been likely to continue in our additional divisions; Irchester Players Youth and Irchester Players Dance through online platforms and during points in person following government guidance. During the pandemic, thankfully our governance has not changed at all with the exception of gaining another Non-Executive member when our AGM was held. We have continued to have our one special advisor who has remained with us throughout the year. Thankfully we have been able to continue with the operations of the charity as our financial position this year has maintained greatly, even with a very small amount of income coming in, majority of which has come from the membership. Without them we may potentially not be able to continue. This Report documents key information about Irchester Players administration and governance; it highlights our activities and achievements over 2020/2021 that we were able to go ahead with. We also look to the future, as we set out our plans for next year providing we can go ahead. Our financial accounts have been independently reviewed and are submitted alongside this Report. Alex McKenzie Trustee Ali Everitt Trustee Nicki Pott Trustee Rachael Bass Trustee Chloe Ellson Trustee ## Administration and Governance Registered Name: Irchester Players Charitable Incorporated Organisation Registration No: 1178179 Registered address: 2 Bradshaw Way, Irchester, NN29 7DP ## **Committee 2021-2022** The Committee Officers noted below have either continued in their current position or have been elected onto the committee via recruitment during the 2021 AGM. |**Position**|**Officer**| |---|---| |Chief Executive Officer
(Trustee)|Alex McKenzie| |Deputy Chief Executive
Officer(Trustee)|Ali Everitt| |Chief Financial Officer
(Trustee)|Nicki Pott| |Business Manager
(Trustee)|Rachael Bass| |Secretary (Trustee)|Chloe Ellson| |Non-Executive|Megan Hooton| |Non-Executive|EmmaEllson| Due to COVID-19, we have had drop in membership and therefore need to elect one more NonExecutive to the committee when we hold the next AGM. ## **Special Advisors 2020-2021** During the pandemic we continued to have one Special Advisor within the charity. The committee continues to work with this person and always take on their advice as well as always looking out for others wish to advise further. ## **Special Advisors** Stewart Bunce ## Objectives and Activities Irchester Players has three charitable objectives these are: - (1) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of dramatics, dance and music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. - (2) To advance education for the public benefit of young people in Northamptonshire and the neighbouring counties of England seeking an education or career in the dramatic arts, dance or music through the provision of financial assistance, informal training and teaching, and the opportunity to practice and develop the craft of dramatic arts, dance or musical theatre. - (3) To provide for recreation and other leisure time activities for the young people resident in the Parish of Irchester in the interests of social welfare to develop their physical and mental capabilities and health that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved. The Committee and membership of the charity have undertaken a number of activities that have sought to realise these objectives, these include those noted below. ## **Objective One** Unfortunately during the pandemic we were unable to stage any productions. We continued to hold competitions throughout our membership to keep people engaged and active, as well as offering challenges to engaged positive wellbeing and mental health. We were able to hold a read through and auditions for what we were thought we to be our next production of Dick Whittington, however after casting this was once again postponed. ## **Objective Two** During the pandemic, the day to day running of the charity had to stop, however we were able to continue with our Youth division, enabling us to meet our second charitable objective. The members of Irchester Players Youth we able to continue to learn new skills and develop old ones thanks to online platforms. We were able to continue to teach routines and songs to the Youth division through live streams and have also been able to created virtual showcases. This included a ‘Britain’s Got Talent’ style showcase where Youth member put together a video of their skills, as well as a virtual music video to a poplar musical theatre song. At time the Youth division were able to meet following Government guidance and we create various other showcase video footage which was able to be uploaded online for the audience to watch. ## **Objective Three** During the pandemic, this Objective was achieved once again through our Youth division which was able to continue through the use of online platforms. The arts-based youth group, targets the youth of Irchester with the aim of providing them with a leisure time activity that will develop them as individuals whilst teaching them core skills in performing arts. The youth group has in excess of 25 members, the majority of which live within the parish of Irchester. The members were able to take part in online workshops and challenges throughout the pandemic to keep them fully active and engaged in the Performing Arts industry. We also continued to support wellbeing and mental health at these times through the activities that we operated. ## Achievements Even though we have not been fully functional there have been still been a number of notable achievements made by Irchester Players this year, these include: - Zoom quizzes where prizes were taken to the winners houses - Youth's Got Talent; a compilation video where the Youth division were able to show off their talents and skills - Numerous challenges and competitions for all charity members. - A sing out challenge for the Youth, where Youth members were able to perform a popular musical theatre song - A Christmas music video by the Youth division, shared via an online platform. - Socially distant read through and auditions. ## Plans for 2021/2022 Event One: Dick Whittington – Our Annual Pantomime Event Two: ABBA Tribute Night Event Three: A Play - TBC Event Four: Summer Ball We will continue to monitor if these events are able to take place due to the current government guidelines. We will continue to offer workshops and run Irchester Players Youth and Irchester Players Dance throughout 2021/2022. Additional fundraising events will be planned. In addition the charity may undertake additional events, organise socials and other activities throughout the year. ## **Independent examiner's report on the accounts** ## **Section A** > **Report to the trustees/ Irchester Players Charitable Incorporated Organisation members of** **On accounts for the** 31[st] March 2021 **Charity no** 1178179 **period ended (if any) Set out on pages** 1-2 of the Receipts and Payments Statement (CC16a) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended **31/03/2021** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 04/04/2022 **Name:** Sanjay Patel **Relevant professional** Chartered Institute of Management Accountants (ACMA) **qualification(s) or body (if any):** AIMS Accountants for Business **Address:** 17 Mileway Gardens, Headington, Oxford, OX3 7XH **IER** **October 2018** 1 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** **IER** 2 **----- Start of picture text -----**
Irchester Players Charitable Incorporated Organisation 1178179
Receipts and payments accounts CC16a
01/04/2020 31/03/2021
For the period from To
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership 2,240 - - 2,240 4,610
Youth Club 276 - - 276 444
Dance Club 45 - - 45 210
Stars in their Eyes - - - 1,906
Snow White and the Seven Dwarfs - - - 5,695
Social activities - - - 331
Disposal of assets - - - 20
Merchandise - - - 310
Grants and donations - - - 1,000
Fundraising 1,313 - - 1,313 3,465
Players in Concert - - - 1,636
What About You? - 671
Interest 2 - - 2 -
Sub total (Gross income for
AR) [ 3,876 ] - - 3,876 20,298
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 3,876 - - 3,876 20,298
A3 Payments
Insurance 1,106 - - 1,106 1,160
Noda membership 117 - - 117 117
IT and website programmes 948 - - 948 911
Youth Club - - - 73
Irchester WMC hire - - - 435
Irchester Village Hall hire 290 - - 290 300
Parsons Hall hire 544 - - 544 200
Finedon Unit 2,800 - - 2,800 2,500
Stars in their Eyes - - - 699
Snow White and the Seven Dwarfs - - - 3,506
Dick Whittington Scripts 125 125
Players in Concert - - - 712
What About You? - - - 264
Grants - - - 155
Fundraising 552 - - 552 2,000
Socials - - - 330
Uniforms 331 - - 331 54
Panto Licence 40 - - 40 330
Equipment 339 - - 339 60
Marketing 27 - - 27 95
Office sundries 377 - - 377 29
Rubbish disposal 82 - - 82 87
Members refreshments - - - 15
Compliance 300 - - 300 310
Van hire and travel expenses - - - 152
Rushden Storage 906 906
Cash floats - - - 150
- - - -
Sub total [ 8,884 ] - - 8,884 14,644
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 8,884 - - 8,884 14,644
Net of receipts/(payments) - 5,008 - - - 5,008 5,654
A5 Transfers between funds - - - - -
A6 Cash funds last year end 8,084 - - 8,084 2,430
Cash funds this year end 3,076 - - 3,076 8,084
**----- End of picture text -----**
CCXX R1 accounts (SS) 04/04/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||| |---|---|---|---|---| |**Categories**
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behalf of all the trustees
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**charity’s own use**
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**B3 Investment assets**|Signature
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Date of approval| CCXX R2 accounts (SS) 04/04/2022 2