Loughborough Town of Sanctuary (Registered charity, number 11781751 Financial statements for the year ended 31 March 2025 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNITY ACCOUNTING Loughborough Town of Sanctuary Trustees, annual report for the year ended 31 March 2025 Full name Loughborough Town of Sanctuary Other names by which the charity is known LTOS Registered charity number 1178175 Principal address John Storer House, Ward's End, Loughborough LE113HA Trustees Robert Graham Knight Anne Nelson Independent examiner Eva Stevens, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG15GL Governance and management The Charity is operated under the rules of its constitution adopted 25th September 2015 (amended on 28th April 2018 and again on 2nd September 2022. New trustees can be ¢o-OPted during the year but names must be put to the AGM. Trustees are appointed by the Committee and their names put forward at the next AGM. Prospective Trustees usually serve on the Committee as guest members so they understand process and values. At the AGM the members of LTOS vote on committee members and trustees. If names carry a majority vote of those present, they are assigned to their roles to serve until the following AGM. Trustees and Committee Members usually serve for a period of three years, though it is possible to step down before that time if, for example, a member or trustee is a former asylum seeker and they are relocated to another area. All those who serve as trustees are chosen carefully as those who have honesty and integrity at their core and a character referen￿ is normally sought for. Trustees need to bring skills and aptitudes to their role so that the charity is benefitted by their governance. Objectives and activities The Charity's objects are for the public benefit, to relieve the needs of those people seeking asylum, appealing against a failed asylum claim or whose immigration status is unclear or problematic and who are required to attend the Home Office Immigration Centre in Loughborough and other sanctuary seekers accommodated in the Borough of Charnwood, who are suffering financial hardship, distress or are otherwise in need, in particular but not exclusively by the provision of financial support, goods, items, information and support. Loughborough Town of Sanctuary Summary of the main activities undertaken for the public benefit We operate a regular welcoming service to all those who attend the Home Office Reporting Centre in Loughborough, giving out vouchers for food and drink, plus discount cards for a local store. Volunteers offer asylum seekers weekly English classes on a Monday afternoon as well as other bespoke groups, including a swimming group and cooking group. In addition, we signpost asylum seekers to other agencies which help our service users integrate to life in the UK suc￿SsfUlly. Both our paid Voluntary Co-ordinator and other volunteers also go to the two hotels currently accommodating asylum seekers and support them in various ways including gifting them with SIM cards andlor running parenuchildren groups within the facility. With the aid of grants from Charnwood Borough Council and Loughborough University we have been able to run different sports sessions and trips. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Summary of the main achievements during the period Loughborough Town of Sanctuary had its most successful year to date in terms of acquiring income from various funding streams in addition to donations from its regular supporters. The largest funding came via the National Lottery.. a grant of £18,848 was credited to the LTOS account in November 2024. This grant was applied for in August 2024 and needs to be spent within two years,. the grant is solely for the purpose of paying wages to a worker and contributing to other necessary costs, like travel expenses, phonelpetrol expenses incurred in the line of duty. Advertisements for this position went out at the beginning of 2025, interviews took place in February and an agency supplied the services of a worker from March 2025. Other income came from Charnwood Borough Council for the purposes of spending on swimming and gym sessions at the Leisure Centre. Main expenditure was for hire of rooms at John Storer House {mainly for the weekly English Classes), food vouchers and drugstore vouchers for handing to asylum seekers at the Reporting Centre, and food shopping for regular cooking sessions. Financial review Loughborough Town of Sanctuary ends the financial year in the positive, with a balan￿ of £27,909, mainly owing to the injection of National Lottery funding, ring- fenced for its own allocated expenditure. The charity's policy on reserves Loughborough Town of Sanctuary will aim to maintain sufficient reseNes to maintain a small contingency fund to cover any unexpected drop in income from grants or contributions. The trustees monitor the level of reserves for the purposes of strategic planning. Loughborough Town of Sanctuary FinancFal risks As a small chanty. fely on a regular supply ot grdnts an(1 lunding to conbnue to operate. These streams can be fragile. and their loss may result in a reduction in Suned behalf of ￿ chaiity's trustees: Signed Robert Graham Kni Date , Trustee Independent examiner's report to the trustees of Loughborough Town of Sanctuary for the year ended 31 March 2025 I report to the trustees on my examination of the accounts of Loughborough Town of Sanctuary (the charity) for the year ended 31 March 2025. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act- or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Eva Stevens BSC, C FA Employee of Community Accounting Plus Date 2310712026 Loughborough Town of Sanctuary Receipts & payments account for the year ended 31 March 2025 2025 Unrestricted Restricted Total Funds Funds Funds Note Receipts Grants & donations Totsl receipts 5495 5495 23098 23098 28593 28593 Payments JSH (Food) JSH (Room Hire) Superdrug vouchers Leisure centre passes Bank charges Travel Food Events Football Pri nters Insuran Coordinator pay Expenses Clothing Total payments 2333 2048 680 2333 2048 680 1000 61 111 1327 35 67 23 335 1008 105 32 9165 1000 61 111 577 35 67 23 335 504 750 504 105 32 6806 2359 Net receiptsl(payments) Cash funds at start of this period Cash funds at end of this period (1311) 8481 7170 20739 19428 8481 27909 20739 Loughborough Town of Sanctuary Statement of assets and liabilities at 31 March 2025 )24 Cash assets Baf* a 8481 8481 27909 27909 Other monotary ass•ts PrepayrnerA. ￿￿arre 312 312 Liabrfities Creditors - hJepeTraent Examination fcc 714 14 These fnancial statements are x(wted on behalf of the thaiity by: Date Robert Graham Knight, Trus Loughborough Town of Sanctuary Notes to the accounts for the year ended 31 March 2025 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unrestricted Restricted Total The National Lottery Community Fund Chamwood Borough Council St Helens Sundry grants & donatior 18848 4250 18848 4250 1000 4495 28593 1000 4495 5495 23098 3. Funds analysis Opening Receipts {Payments) balance Closing balance Restricted funds Coordinator furKI Leisure Centre Sanctuary CookI￿J Sanctuary 18848 3500 (609) 18239 (1000) 2500 750 (2359) 20739 23098 Unrestricted funds General fund 8481 8481 6806 5495 ￿ 7170 5495 (6806) 7170 The specific purposes for which the funds are to be applied are as follows= Coordinator fund - for the purpose of paying wages to a worker and contributing to other necessary costs, like travel expenses, phonelpetrol expenses incurred in the line of duty. Leisure Centre Sanctuary- for the purposes of spending on swimming and gym sessions at the Leisure Centre. Cooking Sanctuary - without their own kitchen, asylum seekers in the hotel felt deprived of culturally appropriate food but we were able to provide a cooking opportunity to small groups where cooking and eating together brought much pleasure. Loughborough Town of Sanctuary 4. Premises & staff The John Storer House, allow us to take meetings at their premises and host our annual general meeting (AGM) there. They allow us to use them as a 'Care Of address for any official pape￿ork. 5. Trustees. remuneration Trustees received no expenses, remuneration or benefits in this period. 6. Related party transactions There were no related party transactions in this period. 7. Previous period comparison The previous period's figures have not been included for comparison because accounts are not available for that period. 8. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Prepayments: These are ServI￿S that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.