Registered Charity Number 1178136
Giving Back Crawley
Trustees Report and Financial Statements for the Year Ended 30[th] April 2022
Registered Charity 1178136
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Contents of the Financial Statements for the Year Ended 30[th] April 2022
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|Page|
|Reference and Administrative Details|3|
|Trustees Report|4-8|
|Statement of Trustees Responsibilities|9-11|
|Report of the Independent Examiner|12|
|Statement of Financial Activities|13|
|Balance Sheet|14|
|Notes to the Financial Statements|15-16|
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Registered Charity 1178136
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Reference and Administrative Details for the Year Ended 30[th] April 2022
Trustees J Dines Donald Mackay Natalie Mackay Laura Knox Registered Office Flat 1a Dobbins Place Ifield West Crawley West Sussex RH11 0SZ Registered Charity Number 1178136 Independent Examiner David Sharrock Redbook Accounting Ltd Chartered Accountants 123 Furtherwick Road Canvey Island SS8 7AT
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TRUSTEES REPORT
for the Year Ended 30[th] April 2022
The Trustees present their report and the financial statements of Giving Back Crawley for the year ended 30[th] April 2022.
OBJECTIVES AND ACTIVITIES
Objects
The objects of the charity are: For the public benefit, to relieve the effects of poverty in the Crawley area, in particular, but not exclusively, amongst those who are homeless, by supplying them with food, goods and services.
Public Benefit
The Trustees have referred to the Charity Commission’s guidance on public benefit and are entirely confident that the charity meets the criteria for public benefit.
Charitable Activities
Our primary service is providing food to homeless people, this includes both street homeless and temporarily housed/hidden homeless.
We have continued to restrict our service to providing a free lunch, hot meal, snacks and drinks to everyone temporarily accommodated within crawley and the surrounding areas. There have been a number of reasons for this, but it is mostly because of the extended time it has taken to renovate and convert both the building and the bus/mobile food delivery, due to an ongoing shortage of manpower. We operated with a smaller team of volunteers throughout the pandemic,and we have struggled to increase the numbers again as restrictions lifted.
The provision of food for people in temporary accommodation has continued to run and adapt to the changing needs of the guests throughout the year. We continued to seek guidance and direction from other services as to the best way to support people towards independent, more permanent housing.
We made and delivered 2 meals a day to between 80-130 individuals in 10-15 temporary accommodation locations in Crawley and Horley, 7 days a week. This consisted of a sandwich/wrap/pasta pot, packet of crisps, a snack, a piece of fruit and a drink for lunch, and a packed hot evening meal. From the 1st May 20201 to the 30th April 2022, we prepared, packed, and delivered around 40,000 meals and delivered numerous food parcels to some of our more settled temporarily accommodated service users. We have also provided toiletries as and when needed and even furniture and other household items for those moving into more permanent accommodation.
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We provided the direct support of a delivered hot evening meal and a lunch bag, to those in temporary accommodation who do not have access to adequate cooking facilities. Guests with with adequate cooking facilities were provided with a weekly food parcel for 3 weeks, cooking equipment where needed, a basic affordable meal guide and advice regarding other avenues of support for each guest.
Our main plan for the year 2021/22 was to continue the renovations on our building in Northgate Place, to a point where we could operate from there as soon as possible. This was a very slow and laborious process, but by December 2021 enough of the building had been completed to allow us to move in and begin operating from there. We gained a 5* rating from environmental health and have been cooking, packing and delivering from there since then. There is still a large section of the building to complete but this can be done more gradually as the manpower and resources for the project have seriously reduced.
Our proposed model from completion of the renovations to Northgate Place is: To provide food and other essentials to those suffering the effects of homelessness and to use this engagement to offer support and signpost guests to other relevant services in the area.
Fundraising Activities
The Trustees are strongly opposed to any expenditure on fundraising. Whilst expenditure might reduce the effort required, it has been deemed unfavourable by the Trustees. We do not believe that donors expect or want their donation used for further fundraising.
Our fundraising activities have been heavily focused on face to face, social media and website story telling about the charity to gain support and build long-term relationships with donors. We have received donations from both individuals and businesses.
During the period there were two specific fundraising activities lead by our volunteers, raising over £1,200 in donations, this raised significant awareness of GBC and their work in the community.
During the period several support grants were received. This are outlined below;
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National Lottery (Kitchen fitout) £8,000
CO-OP Local Causes (Building Renovations) £2,262
B & Q Foundation (Building Renovations) £5,000
Asda Foundation (Green Token) £200
East Grindstead Lions Club (Minibus Conversion and repair) £900
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The Trustee’s remain fully engaged with each of the organisations that provided funding and report progress on capital projects for which funds were donated.
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FINANCIAL REVIEW
Money
During the year we had a monetary income of £23,641 and monetary expenditure of £36,386 leaving net loss of £13,045. The large expenditure during the period was due to the Northgate building conversion project, it should be noted that the Trustee’s anticipated this spending and held reserves in excess of £10,000 from previous years accounts for this purpose.
Goods & Services
Goods and services represent a very significant part of our income and expenditure, approximately 70% of income and approximately 55% of expenditure. We have therefore provided very detailed information in our Statement of Financial Activities and notes to the accounts. Donated catering items account for approximately 6% of all income and 12% of all expenditure. Volunteer time accounts for approximately 53% of all income and approximately 54% of all expenditure. During the year we had a goods and services income of £74,732 and goods and services expenditure of £69,086.
FINANCIAL RESERVES POLICY
Scope
Charity law requires that all income received by a charity is spent within a reasonable period of time and that the Trustees can justify the level of reserves held. This policy ensures that the Trustees make adequate provision for the charity to maintain its operating goals without holding unnecessarily large reserves.
Policy Statement
Reserves are defined as all unrestricted funds that are freely available to spend.
Reason for Reserves
It is essential that the services can be maintained without interruption. We are now operating from a permanent building at Northgate Crawley, renovation works are continuing alongside our regular service, financial reserves are required to ensure running costs are adequately covered and small capital projects/renovations are ongoing.
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Financial Information
Our current total annual expenditure is approximately £69,086 (£36,686 Cash & £32,400 Goods/Services). The 2020/21 period encountered large capital expenditure due to the conversion of the Northgate building as expected. With the majority of works no complete it is expected that expenses will decrease significantly
Level of Reserves
The Trustees have determined that it is appropriate to hold reserves of approximately 12 months running costs excluding volunteer time, this figure being £10,000. Furthermore, we will aim to raise and hold an additional £5,000 to compensate for Northgate building tunning costs. The current level of reserves is £14,000.
Establishing the Reserves
To establish and maintain the correct level of reserves, the charity will adjust its fundraising activities accordingly.
Monitoring and Reviewing
The current reserves level will be reported to the Trustees on a monthly basis by the treasurer. This policy will be reviewed annually by the board of Trustees or sooner in the event of any significant change in circumstances.
FUTURE PLANS
Northgate Place
We will continue to renovate and repair the building in Northgate Place to a standard which will enable us to provide a comprehensive service to all our guests, both temporary accommodated and rough sleeping. This will include office and training space, plus storage space for donations and equipment. The food and other essentials will continue to be prepared, cooked and packed here, and then transported and distributed to the guests, both temporarily accommodated and rough sleeping, by a team of trained volunteers.
Mobile Services for the Rough Sleeping Community
Upon completion of the conversion and fitting of the Minibus we will restart a street service, providing support to the rough sleeping community in Crawley. The locations where the food and essentials will be delivered will be based on current advice regarding need, and suitable locations that will maximise reach and minimise any negative local impact. This will be agreed upon by working in partnership with the other services and the local authority. We will also ensure that we compliment other local services, avoiding any overlap and encouraging positive progression from the guests. We aim to offer this mobile service 7 nights a week from 7-8:30pm.
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Other Organisations
We hope to continue building stronger relationships with other organisations during the coming year. This will enable us to better understand the services available to signpost service users to, share information better and work more collaboratively when we are ready to take mobile services to the rough sleeper community.
Statement of Trustees Responsibilities
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is a charitable incorporated organisation and is controlled by its governing document, the constitution, dated 25th September 2018.
Trustees
Trustees who served during the year: J Dines D Mackay N Mackay L Knox
Induction and Training of New Trustees
New trustees are given a document pack including the constitution of the charity, all policies of the charity and the guide from the Charity Commission CC3 The Essential Trustee. A meeting is then held with all other trustees’ present. The meeting covers the overall aims and operation of the charity, the roles of the other trustees’, detailed explanation of the new trustees’ role within the charity.
Human Resources
The charity operates entirely with volunteers and does not have any paid staff. Furthermore, there is no provision for any Trustees or volunteers to claim any expenses whatsoever.
Risk Management
The Trustees have a duty to consider, identify and review any risks that the charity may be exposed to. They have a duty to ensure that adequate controls are in place to eliminate the risk of fraud and errors. The Trustees have assessed the risks the charity is exposed to and are satisfied that the procedures in place offer adequate protection to those risks.
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This report was approved by the Board of Trustees on 20th February 2023 and is signed on its behalf by: Joanne Dines- Trustee Joanne Dines Signature Date Natalie Mackay - Trustee Natalie Mackay Date Donald Mackay - Trustee 2010212023 Donald Mackay Date Laura Knox - Trustee Laura Knox Date RIStered Charity 1178136
INDEPENDENT EXAMINER'S REPORT
Independent examiner's report to the trustees of Giving Back Crawley
I report to the charity trustees on my examination of the accounts of the Giving Back Crawley (the charity) for the year ended 30 April 2022.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2.the accounts do not accord with those records; or
3.the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Bethan Sharrock
Redbook Accounting Ltd Charted Accountants 123 Furtherwick Road Canvey Island SS8 7AT
Signed:
Date: 17/02/2023
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STATEMENT OF FINANCIAL ACTIVITIES
1[st] May 2020 to 30[th] April 2021
Income
| Income and Endownments | Unrestricted | Restricted | Total |
|---|---|---|---|
| £ | £ | £ | |
| Income from Donations and Legacies | |||
| Money Donations | 3,877 | - | 3,877 |
| Refunds | 1,469 | 1,469 | |
| Gift Aid Claimed | 0 | - | 0 |
| PayPal | 1,932 | 1,932 | |
| Charity Grants | 16,363 | 16,363 | |
| Income from Other Trading Activites | |||
| Donated Goods Sold | 0 | - | 0 |
| Goods Facilities & Services Donated | |||
| Bedding Donated | 0 | - | 0 |
| Catering Donated | 17,842 | - | 17,842 |
| Services Donated | 850 | 850 | |
| Volunteer Time Given | 32,400 | 32,400 | |
| Total Income (Cash) | 23,641 | - | 23,641 |
| Total Income (Goods) | 51,092 | - | 51,092 |
| Grand Total Income(Cash & Goods) | 74,732 | - | 74,732 |
| Expenses | ||||||
|---|---|---|---|---|---|---|
| Expenditure | Unrestricted | Restricted | Total | |||
| £ | £ | £ | ||||
| Charitable | Activities | |||||
| Support Costs | 137 | - | 137 | |||
| Memberships | 104 | - | 104 | |||
| Bank Charges | - | - | - | |||
| Running Costs | ||||||
| Computer Software | 186 | - | 186 | |||
| Garage Rental | 74 | - | 74 | |||
| Training Costs | 0 | - | 0 | |||
| Building Running Costs | 2,535 | - | 2,535 | |||
| Vechicle Running Costs | 3,535 | |||||
| Voluteer Time Given | 32,400 | - | 32,400 | |||
| Projects | Northgate Buidling Conversion | 17,310 | - | 17,310 | ||
| Street Bus | 0 | - | 0 | |||
| Purchases | Catering Purchased | 8,209 | - | 8,209 | ||
| Equipment Purcahsed | 4,595 | - | 4,595 | |||
| Donated Goods Distributed | ||||||
| Bedding Distributed | 0 | - | 0 | |||
| Catering Distributed | 10,893 | - | 10,893 | |||
| Total Expenses (Cash) | 36,686 | - | 36,686 | |||
| Total Expenses (Goods) | 32,400 | - | 32,400 | |||
| Grand Total Expenses(Cash & Goods) | 69,086 | - | 69,086 | |||
| Unrestricted | Restricted | Total | ||||
| £ | £ | £ | ||||
| Net Income/(Expenditure) | 5,647 | - | 5,647 | |||
| Total Funds Brought Forward | - | |||||
| Total Funds Carried Forward | 5,647 | - | 5,647 |
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BALANCE SHEET
1[st] May 2020 to 30[th] April 2021
| Current Assets | ||||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||||
| £ | £ | £ | ||||||
| Debtors | ||||||||
| Gift Aid Pending | 2,087 | - | 2,087 | |||||
| Cash at Bank and In Hand | ||||||||
| Barclays Community Account | 11,487 | - | 11,487 | |||||
| Natwest Community Account | - | - | - | |||||
| Services, Goods and Facilities | ||||||||
| Bedding Stock | 341 | - | 341 | |||||
| Catering Stock | 608 | - | 608 | |||||
| Total Assets (Cash) | 13,574 | - | 13,574 | |||||
| Total Assets (Goods) | 949 | - | 949 | |||||
| Grand Total Assets(Cash & Goods) | 14,523 | - | 14,523 | |||||
| Current Liabilities | ||||||||
| Notes | Unrestricted |
Restricted | Total | |||||
| £ | £ | £ | ||||||
| Creditors: Amounts Falling Due Within One | 0 | - | 0 | |||||
| Year | ||||||||
| Total Liabilities | 0 | - | 0 | |||||
| Total Net Assets (Cash & Goods) | 14,523 | - | 14,523 | |||||
| The Funds of the Charity | ||||||||
| Unrestricted | Restricted |
Total | ||||||
| £ | £ | £ | ||||||
| Unrestricted Funds | 13,574 | - | 13,574 | |||||
| Stock | 949 | - | 949 | |||||
| Total Funds (Cash & Goods) | 14,523 | - | 14,523 |
The financial statements were approved by the Board of Trustees on 20[th] February 2022 and were signed on its behalf by:
Donald Mackay - Trustee
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NOTES TO THE FINANCIAL STATEMENTS
Accounting Policies
Basis of Preparation
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The accounts (financial statements) have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective 1 April 2005 which has since been withdrawn.
Cash Flow Statement
In accordance with FRS 102, the charity claims exemption from the requirement to present a cashflow statement as its income is significantly below the mandatory limit.
Income
All income of the charity is recognised in the Statement of Financial Activities except insofar as they are incapable of reliable financial measurement. Income is recognised upon receipt or entitlement, whichever occurs first.
Expenditure
Expenditure is accounted for on an accruals basis and recorded in the Statement of Financial Activities as soon as an obligation occurs.
Charitable Activities
Charitable activities represents the costs directly attributable to carry out the charitable objects, including support costs and costs relating to the governance of the charity.
Tangible Fixed Assets
The trustees have decided that items with a value of less than £1,000 will not be capitalised. The charity does not currently have any tangible fixed assets.
Taxation
The charity is exempt from tax on income and gains to the extent that these are used entirely to fulfil its charitable objectives.
Fund Accounting
Currently all funds held by the charity are unrestricted and these funds are available for use to fulfil the charitable objects at the discretion of the Trustees
Donated Goods
The charity has received donations of goods that are not included in the Statement of Financial Activities or Balance Sheet, because they do not meet the income recognition criteria of FRS 102 due to measurement. The fair value of these goods cannot be measured reliably. These goods are predominantly short dated food products which may or may not be of use to the charity. They also include items of second hand clothing to be given away. All donated goods that we would purchase when donations are scarce or the fair value can be measured reliably, are included in the Statement of Financial Activities.
Stock
Donated stock is valued at fair value.
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NOTES TO THE FINANCIAL STATEMENTS
Financial Instruments
The Charitable Company only has financial assets and financial liabilities of a kind that qualifies as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Debtors
Other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Key Judgements and Accounting Estimates
The main judgement and accounting estimates included in the accounts are:
Donated Stock - donated items such as food and bedding are recognised in income and expenditure based on their fair value.
Volunteer time - time given freely to the charity by volunteers is recognised in income and expenditure based on an estimated average hourly rate and total number of hours given by volunteers.
Going Concern
The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
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