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2022-12-31-accounts

ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

FOR

31 DECEMBER 2022

Charity Number 1178134

ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

Contents Page
Members of the board and professional adviser 1
Trustees’ annual report 2-5
Independent examiners report 6
Statement of financial activities 7
Balance Sheet 8
Notes to the financial statements 9-15

ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

The Board of Trustees

Original Trustees:

John Lake - Chairman Julian Burton - Vice Chairman David Wood - Secretary Michael Hulme - Treasurer Caroline Cooper Paul Gerrard Norman Harris David Redshaw Andrew Bailey

New Trustee Appointed August 2022

Albert Golding

Charity registered number 1178134

Registered Address

The Pavilion Cokayne Avenue Ashbourne Derbyshire DE6 1EJ

Independent Examiner

In August 2022 the Annual General Meeting confirmed this as:

Mark Newey – Derby Community Accountancy Service

Solicitors:

In November 2022 this was changed to:

Geldards LLP - Derby

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

TRUSTEES ANNUAL REPORT

Ashbourne Recreation Ground Sports and Community Partnership board of trustees have pleasure in presenting their annual report and the unaudited financial statements of the Charitable Incorporated Organisation (CIO) for the year ended 31 December 2022.

Structure, governance, and management

Objectives and activities

To promote for the benefit of the inhabitants of Ashbourne, and the surrounding area the provision of multi-purpose sporting facilities for recreation of other leisure time occupation for individuals or groups who have the need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of the life of said inhabitants.

Summary of the main activities undertaken for the public benefit in relation to these objectives

In planning our activities for the year, we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings.

Review of the Year’s developments and achievements

Objectives:

2022 was the year when the build programme was finally completed and the Trustees hoped would be the start of a sustained period of successful operational trading. The more success achieved here would then dictate the amount of support the Partnership could provide through its community activity programme and in its longer-term strategy to develop the Ashbourne Recreation Ground in conjunction with Derbyshire Dales District Council and the member clubs. In achieving these objectives, the Trustees also had to be mindful of implementing a strong operational management plan to secure the long-term sustainability of the Pavilion.

Building Project

At the end of December 2021, the Trustees aim of creating a new centre of excellence for sport and the community was becoming a reality. Slippages had occurred in the Pavilion build programme due to Covid and a shortage of key building materials resulting in the original completion date of September 2021 moving to February 2022. Fortunately the consequences of this were contained within the fixed price nature of the contract. The Partnership did incur one extension of time claim but in the spirit of working together this was mutually split between the parties. Handover took place during the third week in February just in time for the bar to open for Shrovetide.

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

TRUSTEES ANNUAL REPORT

The main contract had been split between building work and external work due to some of the external aspects having to be “value engineered” out of the original scope due to cost pressures. As more grant

funding became available it was evident that this work could be successfully funded and during the first six months of the year significant landscaping, planting and the introduction of patio furniture all combined to create the best outdoor space in Ashbourne.

Community Programme:

Key to securing much of the grant funding was the opportunity to utilise the Pavilion for community activity and by working with local community groups such as the Ashbourne Community Cinema and Connex along with Derbyshire Dales District Council the Trustees were able to establish the Pavilion as the go to hub in Ashbourne for community activity. In order to sustain and grow this part of the Partnership’s activity it was necessary to employ a part time community coordinator. Thanks to the fantastic financial support from Ashbourne Town Council the Partnership were able to appoint Sally Jackson on a two year contract and consequently with her help expand the services on offer.

The Community Programme at the Pavilion is now substantial and provides an Ashbourne base for a variety of Derbyshire Dales District Council “Health and Wellbeing” programmes, a very successful Tea, Talk and Tech initiative providing one to one IT training free of charge and an expanding Parent and Toddler group. It is also used by a variety of independent clubs for yoga and other healthy living projects.

Summary:

Key highlights for the year include:

January/February

March/April

May/June

• Ashbourne Town Council financial support announced for community coordinator role July/August

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

TRUSTEES ANNUAL REPORT

September/October

November/December

FINANCIAL REVIEW

Reserves Policy

The charity’s reserves policy aims to hold 3 months running costs in reserve

Independent Examiner

Derby CAS are continuing in office as independent examiner

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

Ashbourne Recreation Ground Sports and Community Partnership registered with the charity commission on 26[th] April 2018.

Trustee selection methods

A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement .

Risk management policy

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.

Independent Examiner

Derby CAS are continuing in office as independent examiner

Registered office: Signed on behalf of the Trustees 7 Northwood Rise Ashbourne Derbyshire DE6 1BF

David Wood

Trustee

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

Independent Examiner's Report to the Trustees of Ashbourne Recreation Ground Sports and Community Partnership

I report on the accounts of the charity for the year ended 31 December 2022 which are set out on pages 7 to 15 .

Respective responsibilities of the trustees and examiner

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Newey ACMA Date Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

STATEMENT OF FINANCIAL ACTIVITY

YEAR ENDED DECEMBER 31[st] 2022

Total Funds Total Funds
Year to 31 Year to 31
Unrestricted Restricted Dec 2022 Dec 2021
Funds Funds
Note
£		 £ £ £
Income from:
Donations 3 9,796 - 9,796 -
Charitable activities 4 - 97,816 97,816 877,443
Other income 5 237,510 - 237,510 2,488
Investment income 6 13 - 13 17
------------------------------------- ------------------------------------- ------------------------------------- --------------------------------
Total incoming resources 247,319 97,816 345,135 879,948
------------------------------------- ------------------------------------- ------------------------------------- --------------------------------
Expenditure on:
Raising funds - - - -
Charitable activities 223,697 36,775 260,472 63,417
-------------------------------- ------------------------------------- ------------------------------------- -----------------------------------
Total resources expended 7 223,697 36,775 260,472 63,417
-------------------------------- ------------------------------------- ------------------------------------- ---------------------------------
Net incoming/(outgoing)
resources before transfers 23,622 61,041 84,663 816,531
Transfer between funds 139,763 (139,763) - -
-------------------------------- --------------------------- -------------------------------- ---------------------------
Net incoming/(outgoing)
resources for the year 163,385 (78,722) 84,663 816,531
Balances brought forward 723,314 101,828 825,142 8,611
-------------------------------- -------------------------------- -------------------------------- --------------------------------
Balances carried forward 886,699 23,106 909,805 825,142
================================ =========================== ================================ ================================

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 9 to 15 form part of these financial statements.

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

BALANCE SHEET

31 DECEMBER 2022

2022 2021
Note £ £ £ £
Fixed assets
Tangible assets 11 862,425 740,570
Current assets
Cash at bank and in hand 59,338 135,599
Debtors 10 30,442 -
Stocks 6,100 -
-------------------------------- ---------------------------
95,880 135,599
Creditors: amounts falling due
within one year 12 48,500 51,027
-------------------------------- --------------------------------
Net current assets 47,380 84,572
-------------------------------- --------------------------------
Total assets less current liabilities 909,805 825,142
--------------------------- --------------------------------
Net assets/(liabilities) 909,805 825,142
=========================== ================================
Funds
Restricted 13 23,106 101,828
Unrestricted Reserves 13 886,699 723,314
--------------------------- --------------------------------
TOTAL FUNDS 909,805 825,142
=========================== ================================

The financial statements were approved by the members of the committee on the and signed on their behalf by:

D. Wood Trustee

The notes on pages 9 to 15 form part of these financial statements.

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Charity information

Ashbourne Recreation Ground Sports and Community Partnership is a registered charity and is a CIO. The charity’s registered office is 7 Northwood Rise, Ashbourne, Derbyshire, DE6 1BF. This is to be changed to, The Pavilion, Cokayne Avenue, Ashbourne, Derbyshire DE6 1EJ. It became a registered charity on 26[th] April 2018. At the end of the year there were 10 Trustees

1.1 Accounting convention

These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the charity. Monetary amounts in these financial statements to the nearest £. The accounts have been prepared on historical cost convention. The principal accounting policies adopted are set out below.

These are accounts for the year ended 31 December 2022 are prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.

1.2 Going concern

At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.4 Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.

1.6 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.9 Financial instruments

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

1.12 Depreciation

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:-

Asset category Annual rate Building 2%

2 Critical accounting estimates and judgements

3. Voluntary income

Voluntary income
Total Funds
Unrestricted Restricted Year to 31 Period to 31
Funds Funds Dec 2022 Dec 2021
£ £ £ £
Donations 9,796 - 9,796 -
-------------------------------- ------------------------------------- ------------------------------------- --------------------------------
9,796 - 9,796 -
================================ ===================================== ===================================== =============================

4. Grants receivable

Total Funds
Unrestricted Restricted Year to 31 Period to 31
Funds Funds Dec 2022 Dec 2021
£ £ £ £
Ashbourne Town Council - 5,600 5,600 -
Derbyshire County Council - 1,000 1,000 -
Derbyshire Dales CVS - 2,250 2,250 -
Derbyshire Dales District Council - 5,000 5,000 281,275
England and Wales Cricket Board - - - 250,000
Severn Trent Water - 17,013 17,013 108,120
Garfield Weston Foundation - - - 25,000
Landfill Tax - 1,500 1,500 28,500
Football Foundation - 65,453 65,453 184,548
-------------------------------- ------------------------------------- ------------------------------------- --------------------------------
- 97,816 97,816 877,443
================================ ===================================== ===================================== =============================

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

5 Sundry Income

Year to
31 Dec
2022
£
Bar income
230,185
Room hire
3,905
Subscriptions
150
Sundry
3,270
______
237,510
===========================
6
Interest receivable
Year to
31 Dec
2022
£
Bank interest receivable
13
===========================
7.
Total resources expended
Wages
Building costs
Building consultants and fees
Printing, stationery& postage
Internet costs
Legal fees
Insurance
Accountancy fees
Utility costs
Bar costs
Depreciation
VAT
Sundry
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Year to 31
Dec 2022
£
73,476
31,608
-
695
2,491
-
4,017
1,200
8,003
93,368
17,909
7,466
20,239

260,472
 Year to
31 Dec
2021
£
-
-
-
2,488
____
2,488
===========================
Year to
31 Dec
2021
£
17
===========================
Total Funds
Year to 31
Dec 2021
£
-
17,366
21,900
60
337
6,600
-
900
-
-
15,114
-
1,140

63,417

ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

Expenditure on charitable activities was £260,194 (2021: £63,417) of which £36,775 was restricted (2021: £39,266)

8. Net (expenditure)/income

Net (expenditure)/income
Year to Year to
31 Dec 31 Dec
2022 2021
£ £
Independent examiner’s Fees 1,200 900
Depreciation 17,909 15,114
=========================== ===========================

9. Trustees and key management personnel

During the year trustees did not receive remuneration for their roles as trustees The key management personnel of the charity consist of the trustees.

The aggregate payroll costs were:

Year to Period to
31 Dec 31 Dec
2022 2021
£ £
Wages and salaries 73,198 -
National Insurance 278 -
Pension - -
-------------------------------- --------------------------------
73,476 -
================================ ================================

No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.

Particulars of employees:

The average number of staff employed by the charity during the financial year amounted to:

Year to Year to
31 Dec 31 Dec
2022 2021
No No
Direct Charitable Staff (full time equivalent) 8 -
Administration - -
___ ___
8 -
================ ================

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

10. Debtors:

Debtors:
2022 2021
£ £
Football Foundation 18,668 -
Severn Trent Water 5,000 -
Derbyshire Dales District Council 5,000
Ashbourne Town Council 600 -
Sundry 1,174
-------------------------------- --------------------------------
30,442 -
================================ ================================

11. Fixed Assets

Buildings Total
£ £
Cost as at 1 January 2022 755,684 755,684
Additions 139,764 139,764
Disposals - -
Cost as at 31 December 2022 895,448 895,448
Depreciation as at 1 January 2022 15,114 15,114
Depreciation charge for the year 17,909 17,909
Depreciation on Disposals - -
Depreciation as at 31 December 2022 33,023 33,023
Net Value as at 31 December 2022 862,425 862,425
Net Value as at 1 January 2022 740,570 740,570
12. Creditors:
2022 2021
£ £
Enrok (Pavilion construction costs)
22,386		 44,247
Architects fees 2,130 4,980
HMRC VAT 14,057 -
HMRC PAYE 1,440 -
Other fees 8,487 1,800
-------------------------------- --------------------------------
48,500 51,027
================================ ================================

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ASHBOURNE RECREATION GROUND SPORTS AND COMMUNITY PARTNERSHIP CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2022

13. Statement of funds

At 1 Jan At 31Dec
2022 Incoming Outgoing Transfers 2022
£ £ £ £
General reserve 723,314 247,319 223,697 139,763 886,699
Designated Funds - - - - -
------------------------------------- ------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total unrestricted funds 723,314 247,319 223,697 139,763 886,699
Restricted Funds
Pavilion building project 101,828 90,966 29,925 (139,763) 23,106
Derbyshire Dales CVS - 2,250 2,250 - -
Ashbourne Town Council - 3,600 3,600 - -
Derbyshire County Council - 1,000 1,000 - -
------------------------------------- ------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total restricted funds 101,828 97,816 36,775 (139,763) 23,106
------------------------------------- ------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total funds 825,142 345,135 260,472 - 909,805
------------------------------------- ===================================== ==================================== ------------------------------------- -------------------------------------

Restricted Funds

Pavilion building project: Building work creating a new centre of excellence for sport and the community

Derbyshire Dales CVS money was spent on a sound system. Ashbourne Town Council money was spent on wages.

Derbyshire County Council money was spent on providing a warm space.

14. Analysis of net assets

Analysis of net assets
Tangible Other net
fixed assets assets Total
Unrestricted funds
£ £ £
General Funds 862,425 24,274 886,699
Designated Funds - - -
Pavilion building project - 23,106 23,106
______ ______ ______
862,425 47,380 909,805
==================================== ==================================== ====================================

15. Related party transactions

The charity had no related party transactions that required disclosure

.

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