Ashbourne Recreation Ground Sports and Community Partnership Charitable Incorporated Organisation
Trustees Report and Financial Statement for the Year Ending 31st December 2020
Company Number 1178134
Author: David Wood
Date: February 2021
Ashbourne Recreation Ground Sports and Community Partnership
Trustees Report and Financial Statement for the Year Ending 31st December 2020
| Contents Trustees and Advisors Trustees Annual Report Financial Report Balance Sheet Statement of Accounts for Consultants |
Page |
|---|---|
| 3 4 7 8 9 |
Trustees
Original Trustees:
John Lake - Chairman Julian Burton - Vice Chairman
David Wood - Secretary
Michael Hulme - Treasurer
New Trustees Appointed October 2019:
Caroline Cooper Paul Gerrard
Norman Harris
David Redshaw
New Trustee Appointed October 2020
Andrew Bailey
Accountant:
Michael Blake - Coates and Partners
Solicitors:
JC Lawyers - Ashbourne
Trustees Annual Report for 2020
Objectives:
The aim of the Partnership is to create a new centre of excellence for sport and the community through the construction of a modern new pavilion, with the principal aim of both increasing participation and widening the involvement of the community to meet the strategic objectives of national and regional sporting bodies as well as Government policies on localism. Key to achieving the Partnership aim in 2020 was therefore going to be unlocking the negativity around the lease and the District Council’s concerns overcoming the hurdle of public open space consultation.
Heads of Terms/Lease:
Going into 2020 progress here was the biggest single factor for delaying the project so clearly it was one of the Partnerships key objectives during the year to unlock the lease issue. Discussions with DDDC had been ongoing since 2018 and the loss of key individuals and a lack of commercial resource resulted in discussions over Heads of Terms having to be restarted in 2020. The support of the local MP Sarah Dines and the Ashbourne Ward Councillors was the precursor to a clear the air meeting in March with the District Council’s Chief Executive and was key to gaining the necessary senior management support to take the lease discussions forward. By the middle of the year Heads of Terms had been concluded and clear progress was evident with a draft version of the lease available. During August Public Open Space consultation had taken place without any major concerns and at a full council meeting towards the end of the month all parties confirmed their unanimous support to the project enabling the Partnership to press ahead with plans. Lease discussions continued throughout the remainder of 2020 and at a council meeting in November all parties reaffirmed their previous commitment to the project and approved the reserve funding of £175,000 to be used in order that the Partnership had the necessary funding to engage a main contractor.
Pavilion
Planning permission for the new “Pavilion in the Park” was granted in 2019 and consequently the Partnerships key objective for 2020 was to secure funding to take the build project forward. At an early stage in the project life cycle the Partnership took the decision to appoint a strong team of professional consultants to de-risk the project. This team led by architects FPCR and comprising BEC (Mechanical and Electrical), Armsons (Quantity Surveyors), JPL (Structural Engineers) and ABC (Building Control) worked closely with the Partnerships project team throughout 2020 to assist in securing a cost effective design and through a focused value engineering programme enabled over £150,000 of cost to be taken out without moving away from the original design intent to create an iconic building to serve both sporting and community purposes.
During November with the value engineering activity concluded the Partnership were able to appoint local firm Enrok as its main contractor. Initial work on the diversion of the HV cable took place between Christmas and New Year and with demolition of the existing pavilion scheduled for January 2021 this signalled to the local community that the project is well and truly up and running.
Funding:
Prior to 2020 key relationships had been established with the Football Foundation, England and Wales Cricket Board and certain charitable trusts so the foundations were in place for the Partnership to secure the necessary funding to build the new pavilion. The lack of a lease and the uncertainty around COVID 19 resulted in the Partnership having to withdraw key grant applications as funders such as Sport England shifted their priorities to dealing with the consequences of the pandemic. In August armed with the District Council’s full support the Partnership was able to re-submit its bids to the Football Foundation, England and Wales Cricket Board, Seven Trent Water, Garfield Weston and Landfill Tax. Following a series of meetings with the Football Foundation and the England and Wales Cricket Board during December both organisations made the Partnership grants offers of £250,000 each which the Partnership were grateful to accept and combined with the support of the District Council provided the Partnership with sufficient capital to move forward to building the pavilion. In addition, the District Council at its Council meeting in December 2020 offered another £175,000 grant for the project to enable the project to start in early January 2021.
Implementation:
The success of the Partnership in securing over £600,000 of external funding for the Pavilion Project, in addition to the grant provided by Derbyshire Dales District Council, has enabled the Partnership to move forward on the implementation of the Pavilion project in two phases. Phase 1 for the construction of the sporting element of the Pavilion and the infrastructure for the remainder of the works is now planned for early January 2021. This will involve the demolition of the existing Memorial Pavilion and the rerouting of HV cables. The main construction work is planned for February onwards.
The Partnership has been able to achieve this major community regeneration project for Ashbourne due to the perseverance, hard work and commitment of the Partnership Trustees and volunteers during 2020. In addition, credit needs to be given to Derbyshire Dales District Council for the support from officers and councillors in making our aspirations for the new Pavilion in the Park a reality.
Organisation:
The Partnership held its second annual general meeting in October 2020 and increased the number of Trustees from 8 to 9 however due to the COVID pandemic important communication opportunities provided in previous years through Ashbourne Show and Ashbourne late night shopping were not available to keep the project in the public eye. The demise of Dorothy Perkins in Ashbourne has provided the Partnership with a useful outlet to display itself and in a small way keep the project in the public’s attention.
Some of Our Key Objectives for 2021:
-
Meet key funder criteria for release of funds, specifically from the Tarmac Landfill Tax Community Fund and the Severn Trent Water fund.
-
Enter a full contract with Enrok
-
Conclude lease discussions with DDDC
-
Bring all outstanding grant applications to a successful conclusion
-
Put a management and sustainability strategy in place to secure the future of the pavilion once handed over to the Partnership
-
Review Partnership organisation structure to confirm it is adequate for trading
David Wood Secretary
Ashbourne Recreation Ground Sports and Community Partnership Income and Expenditure Account for the Twelve Months to 31st December 2020
| Opening Balances: | Petty Cash 00.00 | Petty Cash 00.00 |
|---|---|---|
| Current a/c 2522.45 | ||
| Deposit a/c 413.08 | ||
| Income | ||
| Subscriptions | 150.00 | |
| Ashbourne Skate Park Donation | 338.59 | |
| David Wood Donation (Internet) |
67.12 | |
| Ashbourne Town Council Grant | 2000.00 | |
| Derbyshire County Council Grant | 1000.00 | |
| Derbyshire Dales District Council | 36000.00 | |
| Total Income | 39555.71 | 42491.24 |
| Expenditure | ||
| Printing, Postage and Stationery | 30.40 | |
| FPCR (Architects) |
9000.00 | |
| Western Power |
17113.23 | |
| Fulcrum Gas Disconnection | 3939.89 | |
| Football Foundation (Legal Costs) | 900.00 | |
| 12 Months Website (1&1) |
100.68 | |
| Planning Conditions Discharge | 141.00 | |
| Donation (National Health Service) | 50.00 | |
| Insurance |
684.84 | |
| Total Expenditure |
31960.04 | 31960.04 |
| Total Expenditure b/f | 31960.04 | |
| Closing Balances: | ||
| Petty Cash |
00.00 | |
| Current a/c |
10118.12 | |
| Deposit a/c |
413.08 | |
| Total |
10531.20 | 10531.20 |
| ...................... | ||
| 42491.24 | ||
| .................................................. | ................................................. | |
| Treasurer | Secretary | |
| Dated, 31st January 2021 |
Ashbourne Recreation Ground Sports and Community Partnership Balance Sheet for the Twelve Months to 31st December 2020
| Current Assets Debtors Cash at Bank and Building Society Current Liabilities Creditors Net Current Assets |
Notes 1 |
£'s 0.00 10,531.20 |
|---|---|---|
| 10,531.20 (1,920.00) 8,611.20 |
Notes
| 1 | Creditors: | Creditors: | |
|---|---|---|---|
| 1.1 | BEC - Additional Re-design for VE Exercise | £1,920.00 | |
| Cheque paid November 2020 not yet cashed |
Ashbourne Recreation Ground Sports and Community Partnership
| Statement of Accounts for Consultants as at 31st December 2020 | Statement of Accounts for Consultants as at 31st December 2020 | |
|---|---|---|
| 1. | BEC Mechanical and Electrical Consultants | £'s |
| Contracted | 6600.00 | |
| Additional Scope (VE Design Changes) | 1920.00 | |
| Paid | 5400.00 | |
| Work to be completed | 3120.00 | |
| (£1920.00 paid November 2020 but cheque not yet cashed) | ||
| 2. | Armsons Quantity Surveyors | |
| Contracted | 6600.00 | |
| Paid | 3300.00 | |
| Work to be completed | 3300.00 | |
| 3. | JPL Structural Designers | |
| Contracted | 9000.00 | |
| Paid | 3600.00 | |
| Work to be completed | 5400.00 | |
| 4. | FPCR Architects & Principal Designers | |
| Contracted |
28200.00 | |
| Additional Work (Bat Survey & Printing) | 730.64 | |
| Paid |
16930.64 | |
| Work to be completed |
12000.00 | |
| 5. | RSK Geotechnical Consultants | |
| Contracted | 5100.00 | |
| Paid | 5100.00 | |
| 6. | ABC Building Control | |
| Contracted | 360.00 | |
| Work to be completed | 360.00 |