CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 0110412024 To 3110312025
Charlty name: Hawkwell Vlllago u3a
Charfty r•gl8tratlon nurn￿r: 1178118
Objectlves and Actlvltl88
SORP rnf•rBnt•
Summary of the purposes of
the charity as set out in its
govemlng document
rn 1.17
The advancement of education, and in particular
the education of older peopl8 and those who are
retired from full-time work, in varied ways
including activities conducive to leaming and
rsonal dev810
ment.
Over the past year our u3a has continued to
provide. the people of Hawkwell Village and
further afield, with many opportunities to come
tog8ther,18am new things, and stay physically &
rnentally adive during their later years.
Summary of the main
activities in relation to those
purposes for the public
benefrt, in particular, the
adivitl88, projects or serviGe8
identified in the accounts.
Statement confimiing
whether the InJ8tee6 have
had regard to the guidance
issued by the Charrty
Commi88ion on public
benefft
P•ra 1.17
1.19
P•rn 1.18
The Trustees have encouraged and enabled
people, who are no longer in full time paid
employment, to help each other to share their
knowledge. skills, interest8 and experiences.
The Trustees have promoted the values of
lrfelong leaming and the positive attributes of
belonging to a U3A. The Trustees have done all
they can to ensure that people wanting to join
our u3a could do so.
Addltlonal Infomi•tlon (optlon•l)
You ma
choose to indude further statement8 where relevant about:
Our Intere* Groups are led by committed Group
Leaders. We currently have 35 active groups
which are promoted to both new and existing
members. Our memb8rs are kept up to date,
about groups. through a monthly Newsletter.
emai15 and announcements made at our monthly
meetings. The Group Leaders are also able to
keep in touch wrth their group members through
our secure u3a database, and most of them
contact their members regularly before group
sessions.
Our monthly meetings featU￿d a variety of
speaker5 who covered a diverse selection of
interesting topics. The meetings run smoothly
thanks to our volunteer5 for setting up the hall
and hel
in
in the krtchen.
Contribution made by
volunteers
P•r• 1 36

Achievements and Performance
SORP
The membership numbers at ourAGM in April,
st¢)od at 311 Members.
The monthly meetings are usually streamed on
Facebook, so that more of the membership can
attend remotely.
All of our groups are open to all members.
The Trustees consider it is vrtally important that
expand our Interest Group offer so that more
of our members have a chance to come together
to leam new things and remain physically and
mentally active. We have made significant
progress in this respect and now hav8 35 actlve
Interest Groups.
Finanrial help is available to new groups this is
met from our reser¥e8 rf needed.
Summary of the main
achievements of the charity,
identifying the difference the
charity's work has made to
th8 circumstances of its
beneficiaries and any W￿er
benefits to society as a
whole.
P•rJ 1.20
Financial Revlew
Review of the charity's
financial position at the erKI
of the peri¢)d
r¥ t.21
The main account income is from membership
fees. We have reduced these fees over the
years as we want to reduce the exce88 w8 are
holding. The Social account excess is generated
from running events that each make 8 small
excess. This has been noted and we intend to
run some èvents wrth a planned loss to reduce
the excess held. This last year (over all
ac¢ount$) we reduced the total excess held by
£312
At year end the balan￿$ in each of the accounts
once prepayment8 are accounted for were
Main Account
ÈoGt•l AGGount
£5182.72
£1964.98
Develo
ment Account
£1015.53
The reason for keeping a reserve in the main
account is to ensure any liabilities rAn be settled
rf we Stopped operating a$ some payments are
paTrd in arrearyJ. The reason for keeping a
reserve in the 80cial account is to be able to pay
a supplier rf an event we put on was to run at
loss.
The ￿asOn for Ixrrently keeping a balance in
the develowienl account is to pay for
unexpected large cost rtems (such as a projedor
this
We aim to keep a minimum reserve of £2500 in
the main membership account and £1000 in the
social account.
Statement explaining the
policy for holding reserrfes
stating why they are held
P•r• 1.22
Amount of reseryes held
Par• 1.22

Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
con￿rn
Para 1.22
NIA
Para 1.24
NIA
P•r• 1.23
NONE
Structure. Governance and Management
Description of tharty's
trusts..
Type of governing document
trust dèed, ro
al charter
How is the charity
constituted?
(e.g unincorporated
association CIO
Trustee selection methods
including details of any
constitulional provisions e.g.
election to post or name of
any person or body entitled
to appoint ono or mor8
trustees
Parn 1.25
ConstitLrtion adopted 25 April 2024
P#rn 1.25
Unincorpjrated Association
Pqrn 1.25
At each Annual General Meeting all trustees
retire and subject to length of tems set out in
our constitution they may stand again and
positions are filled by vote at the AGM. Tho
elected trustees may, at any time, co-opt up to 2
truste88 until the next AGM and may reappoinl
such cNpted trustees for up to additional
successive 12 month poriods.
Addltlon•l Inforniatlon {optlonal)
You ma
choose to indude further statements where relevant about..
The Charity is affiliated to the Third Age Trust.
The Trustees have the ￿￿er to co-operate with
other ch8rtties. voluntary bodies and statutory
authorities and to exchange infomiation and
advice with them and in particular wilh other
u388, clusters of u388 and The Third Age Trust
The charty's organisational
Structure and any wider
n6fv40rk with which the
charity works
P•r• 151
Reference and Administrative details
Charit
name
Other name the chari
uses
Re
istered charil
number
Charity's principal address
Hawkwell Villa
eu3a
1178118
2, Jubilee Gardens.
Rochford.
Essex
SS41XJ

Name8 of the charity tru•t••s who manage tho charity
Tru•ts• nam•
Office Irf •nyl
Datss aetsd If not
for wthole ymr
Name of perdon lor
body) entIv￿ to •ppolnt
•n
Brenda Robinson
Janet Arrowsmith
Dave Ashpole
Jennifer Laird
Chair
Vic&Chair
Vice-chair
As818tant Treasurer
Brian Pickard
Treasurer
Pam Forsyth
Andrea Johnson
Business Secretary
Membership
Secretary
Social Secretary
Groups C(pordinator
Speaker se￿lary
Technical OffI￿r
Welfare Officer
Mike Hall
Coral Kathro
10
Jackie Ford
Kate Broad
Dawn Catton
12
13
14
15
18
Declarations
Th• tru•ts•8 d•clar• that th•y hav• approv•d th• tru•tso8' r•port •bov•.
Slgnod on bohalf ol tho charlty'• trust•a8
Slgnaturo(4
Full namo18)
Po8ltlon (og Secrotaryi
Chalr, otc)
Date
Brenda Roblnson
Janet Arrowsmfth
Chalr
Vlce Chalr
ao2
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