THE Aiyfs SOClEfY SlDMoufH ao aHrlty Number 1178103 THE ARTS SOCIETY SIDM.OUTH TRusfEES' REPORT AND FINANaAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
The Arts Society Sidmouth CIO Charity Number 1178103 Trustees. Report for the period 1st April 2020 to 31° March 2021 References and Administratlve Information The CIO'S Trustees during the year were Stuart Hockey Chairman Philip Hughes Finance Officer Barbara Murphy Shirley Purves Edward Neather from I" May 2020 Graham Gill from 27th October 2020 Gill Gill from 21st November 2020 Sheila Hughes from 1st March 2021 The Trustees held 7 virtual (Zoom) meetings during the year. The day to day management of the Charity is undertaken by a delegated Committee: Jane Urquhart was the Acting Committee Chair from 26 March 2020 and was duly elected as Chair at the AGM on 7th October 2020. The Committee held 9 virtual (Zoom) meetings during the year. The independent examiners of the financial statements are Easterbrook Eaton Ltd.. Fore Street, Sidmouth EXIO 8LS. The Charivs contact address is Mrs B G Murphy, 76 Sidford Road, Sidmouth EXIO 9NJ; email address is sidmouth theartssocie .or . the website address is wvrn.sidarts.org.uk. The Charitys bankers are CAF Bank. Objects and Activities The Charivs aims are to support and promote for public benefit {a} advancement of aestheticeducation, Ib) cultivation, appreciation & study of decorative and fsne arts, {c) preservation of our national artistic heritage and Id) Arts education for school pupils and unlversity students.
Under normal non-covid distorted circumstances, in pursuit of these Objects, the Society arranges l} lectures, 2) study groups. 3) work undertaken by volunteers from the Society in preservation and recording in relation to the decorative and fine arts and 41 related educational activities for children and other members of the public. The Society also makes grants in support of Heritage Preservation, for art education in schools and for promising art and decorative & fine arts university students. When the Covid travel and social gathering restrictions are lifted, and the Committee Visits Coordinator post is filled, it is hoped that tours and visits to private houses, museums, exhibitions and other places of interest will be arranged three or four times each year. Achlevements and Performance The Societls normal activities were unavoidably disrupted by the Coronavirus pandemic. The intermittent lockdowns, restrictions on Members meeting for co-operative Heritage Preservation Activities, restrirtions on travel and closure of schools, make the suspension of all of our customarycharitable activities inevitable. The newly co-opted acting Committee Chair quickly restored Committee cohesion and the monthly lecture programme resumed in October with monthly webinar (Zoom} lertures. Those lecturers who had already been booked honoured their engagements: a majority of the Societvs Members were able to respond encouragingly to the electronic alternatives and as the season unfolded, on-line attendance centred round 175 connections, indicative of 50rne 230-240"attendee5". The Sidmouth-commissioned lectures were made available through a Zoom link to another local Arts Society. In turn, The national Arts Society and other Arts Societies offered us a variety of lectures, study days and virtual walking tours (e.g. Bath. Shakespeare's London. Venice and it5 Art Galleries, Siena, Athens, Cordoba, Ginza Tokyo): preparations had been in hand for supporting a Sidrnouth Science Festival talk (David Buckland "Cape Farewell" linking artistic creative insight and vision to environmental climate change), when the Festival had to be cancelled for a Covid lockdown. Electronic communication opens up a huge range of virtual opportunities for our Members and the wider public to pursue a deeper understanding and appreciation of the Arts and our National Heritsge: website expenditure and Arts Society Affiliation return excellent value for money in pursuing our Objectives. Grant5 totalling £1313 were paid out during the year {£2816 in 2019-20). An £800 grant was given to Sidmouth College to provide screen printing facilities and to support their in- house mental health and well-being Art workshops, just over £400 was given to a local Primary School to purchase two portable printing presses and just under £100 paid for transporting a local pupil's painting selected for exhibition in the National RBA Rising Stars Exhibition in London. Discovery Trail leaflets for two local villages (Salcombe Regis and Otterton) were made available to download from the Societrfs website as well as being
printed and made available in the local Tourist Information Centre and the local Library. The RBA exhibitor designed a Sidmouth Society Christmas Card which was printed, signed bv the Committee Chair and sent to all Members. The national Arts Societ$ "Printable Lectures" scheme, for local Societies to print and distribute a series of monthly lectures to those Members who do not have access to the internet, seemed beyond our resources and probably too costly through an external agency. It was impratticable to produce a Membership Programme Card this year but Newsletters were produced and distributed in each of December and March and Members continued to receive their quarterly Arts Society Magazines. Financlal Revtew In view of the pandernic-related disruptions, Members were offered a delayed date for subscription, along with an option to defer subscription until a clearer picture of the programme emerged. In the event, a very supportive 238 renewed their subscription for the year and 63 deferred until 2021122. With quite a few members having only inconvenient or no access to the internet, that only 47 left wa5 encouragingly modest". as Covid infection is brought under control, greater freedom of personal movement and opportunities for in-person and social activities will free the Committee to restore and embellish Membership Services for an increased Membership. Subscription income (£10,898) fell by 33% while charitable activity expenditure {£8,370) fell by 42%. That the level of Reserves rose to just under 9 months of "normal" annual expenditure testifies to skilful management of financial resources and indicates that there is comfortable headroom for rebuilding and strengthening Membership Services and Charitable Activities. Outlook With one major charitable activity being the series of monthly lectures in the local theatre, the Committee are maintaining close contact with the theatre management. We fervently hope that the vaccination programme and the high level of public adherence to the Covid safety instructions will enable an early relaxation of the nationwide and local safety restrictions and thence to the local theatre reopening at or near the beginning of the October 2021 annual cycle. The lecture programme has been booked and lecturers have agreed to come in person rf the theatre is open. or to deliver their lectures on webinar if it is not. A Study Days programme awaits permission to ensure it can go ahead with participants: it Is hoped to assess demand for resuming Visits and Tours when travel restrictions and group size limits are lifted.
Consideration is bein8 given to supporting an Art in the Community programme targeting advancement of aesthetic education arbd cultivation, appreciation and study of decorative and fine arts with particular focus on the vulnerable who have been adversely affected by . the Covid epidemic. So that the 2021 (Zoom) AGM can follow the June 2021 lecture, the time and date was moved to 3.15 p.m. on 16th June 2021. Funds There are no funds held as custodian trustees on behalf of others. Public benefft The Trustees have paid due regard to the relevant Charlty Commission guidance. and consider that the activities outlined in this report meet the public benefit requirement for charities. Full narne: Sttart Hockey
THE ARTS SOCIEfY SlDMoirrH CIO REGISTERED CHARifi NO: 1178103 STATEMENT OF TRUSTEES RESPONSIBILMES FOR THE YEAR ENOED 31 MARCH 2021 The trustees are responsible for preparing the Tru5tees' Report and the financial statements in accordance with applicable law and Untted Kingdom Accountin8 Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Eng13nd & Wale5 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incomin8 resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: select SUFtable accounting pollcies and then apply thern consistently: observe the methods and principle5 in the Charities SORP. make judgments and estimate5 that are reasonable and prudent; state v4hether appllcable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements: prepare the financial statements on the goin8 concern basis unless It is inappropriate to presume that the charity will continue in business. The trustee5 are responsible for keeping proper accountin8 records that disclose with reasonable accuracy at any tirne the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity accounts SORP FRS102. They are also responsible for safeguarding the assets of the charity and hence for takin8 reasonable steps for the prevention and detertlon of fraud and other irregularitie5.
INDEPENDEpif EXAMINER'S REPORT TO THE TRUSTEES OF THE ARTS SOCIETY SIDMOUTh CIO REGISTERED CHARITY NO: 1178103 FOR THE PERIOD ENOED 31 MARCH 2021 I report to the trustees on My examination of the accounts of The Arts Society Sidmouth for the year ended 31st March 2021. which are set out on pages I to 11. Responsibillties ond bays of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111'the Act'l. I report in respect of my examination of the TTUStee's accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Comrnission under section 14515){bl of the 2011 Act. Independent exomlnerfs strtennt I have completed my examination. I confirm that no material rnatter5 have come to my attention in connertlon with the examination glvlng me cause to believe that in any material respert.. 11) accounting records were not kept in respect of the Trust as required by section 130 of theAct: or 121 the accounts do not accord with those records. I have no concerns and have come across no other matter5 in connection with the examination to which attention Should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Easterbrook Eaton Limited Chartered Accountant5 Old Fore Street Sidmouth Devon EXIO 8LS ICAEW CHARTERED ACCOUNTANTS
ThE ARTS SOCIETY SIDMOUTh REGISTERED CIO: 1178103 RECEIPT5 AND PAYMENTS Accoupir FOR THE YEAR ENDED 31 MARCH 2021 Note Reser 31.03.2021 Total 31.03.2021 Total 31.03.2020 RECEIPTS Donations and Sub5crlptlons 9,782 9,782 14.057 Investment Income 18 18 Other Income 1,533 1.533 TOTAL RECIEPTS 11,333 11.333 23,839 PAYMEiirs On Chaiitable ArtNities 8.370 8,370 14,350 Other Expendf(ure 1,919 1.919 10,254 TOTAI PAYMEPUS 10.289 10,289 24,604 Purchase of Cornputer Audio Visual Equipment 15521 NET OF RECEIPTS I IPAYMEKfs) SurplusllDefidt) 11,3171 Balance as at l April 2020 22,528 22.528 23.845 Balance as at 31 March 2021 23,572 23,572 22.528
10,157 23572 2LS28 23.572 sn 17528 Talal 23.572 2l5Z8
THE AFfT5 50CIEfi SIDMOUTH ao IIOTES TO THE FINANaAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 STATUS OF CHARiri The Arts Society Sidmouth CIO is a Re8iStered Charity Number 1178103. PRINCIPAL A COUNTING POLICIES The Financial Statements have been prepared in on a receipts and payments basis in accordance with the Charities SORP FRS 102 and the Charities Art 2011. A Summary of the more important accounting policies is set out below. Recei ts in Advance Where the Charity has received monies in advance for tours and events, relating to a later event after the balance sheet date, these are shown as received in advance and Shown as incomin8 resources in the period in which the event takes place. GOING CONCERN The accounts have been prepared on a 80ing concern basis. The Trustees have revlewed going concem as noted in the Trustees report. RESERVES The Charity has a loan to the Patricia Fay Memorial Fund IPFMFI. The loan is administered by the Arts Society (Registered charity 1089743 - The National Association of Decorative and Fine Arts Societies). The amount is repayable to The Sidmouth Arts Stxiety upon demand. This 15 shown as a designated reserve within these accounts. GOVERNANCE COSTS Included in expenditure are Independent Examinerfs Fees of £50512020: £504}.
THE ARTS %XIETY SIDMOUTH Re stered ao 1178103 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Note 5- INCOM Reserves 31. Total 31.03.2021 Total 31.03. Income Donatlors and Subscrfpttons Subscriptions Gift Aided Subscriptions not Gift Asded Sub5CriPtK)ns Paid In Advance Nomination Fees Visitor5, Donatior Donations Coffee Donatn5 5.984 3,416 5.984 3.416 280 8,916 4,224 2(K) 232 435 Donati0Tr5 •nd SubscTiPtilS Total 9.782 9,782 14.057 Investments Inte$t Income 18 18 Other Income Grants Received Educational Study Days Christmas Lunch Gift Aid Tax Recovered Sundries- Income 417 417 4.371 2.371 2,229 311 1.116 1.116 Other Income Totsls 1.533 1.533 9,682 Income Grand Totsls 11,333 11,333 23,839 io
THE ARTS SOCIETY SIDMoimi ReKi5tered CIO 1178103 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 20.2) Note 6- EXPENDITURE Unrestrlctsd Total 31.03.2QL 31.03.2021 otal 31.032, Expendknir• th•rftslA• Speakers Fees Speakers Expeftses Hire of Lecture Room5 Art5 SocietyAifiliation Fees Young Arts/Her1ta Volunteers Grants Audio Visual Costs Post Lerture lUndS 3,010 1,059 1,105 4,442 476 2.816 240 4.269 4,269 lJ13 1313 694 Expendltufe on dbarit•ble •elh*5 tota15 8.370 8,370 14,350 Educational Tours Expenditure Educational Study Days ExperKliture Committee & Governance Independent Examinees Fees Office and Rkbnning Expenses Insurance Catering Costs 8ank Charges Sundries- Expenditure Summer Supper Expenditure Memberthip Ser¥ices- AGM & Everrts Membership Ser¥lces- Ciynmunicatlons & Web 4,087 338 504 155 210 679 505 505 221 221 91 91 260 2,317 222 222 426 426 956 Other Ewnditure Tolals 1.919 1,919 10,254 Expendlture Grand Totals 10.289 10.289 24,604 li