2023-07-31-accounts - Henley Music School

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Trustees’ Annual Report for the period

From 1 August 2022 To 31 July 2023

Charity name: HENLEY MUSIC SCHOOL Charity registration number: 1178102

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of the public in the subject of music.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	For the public benefit to promote the musical education of children, young people and by extension adults regardless of ability, background or means in such ways as the charity trustees think fit, including by: 1. providing bursaries to those who are otherwise unable to avail themselves of the musical opportunities that are available; 2. giving individual music lessons in any instrument; 3. running Music School Sunday workshops; 4. offering free music clubs to state schools; 5. designing and running music introduction sessions and fun days within the schools; 6. providing curriculum support for local state schools; 7. organising and running the Henley Young Musician Competition; 8. putting on concerts and performances throughout the year; and 9. running the Henley Youthful Orchestra for adult music students who are interested in performing.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Henley Music School meets the definition of a public benefit entity under FRS102. The accounts and the trustees report have both been prepared in accordance guidance issued by the Charity Commission

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Henley Music School Individual Bursary Policy In accordance with the vision and aims of the charity to provide up to 100% bursaries on fees for every activity it offers. HMS offers subsidiaries and or bursaries to identified children. Henley Music School (HMS) pledges to provide up to 100% bursaries on fees for every activity it offers providing certain criteria are met; below is the HMS policy on awarding a bursary to an individual. Director of HMS to have a discussion with head teacher at the school attended by the child regarding funding. This discussion would include seeking clarification on the following types of criteria: Child on Pupil Premium Conversation with parent Conversation with school Agreement that bursary is reviewed annually School aged child Initial conversation with parent/carer on amount required Form to fill in Proof of address Copy of Benefit letter or pay slip Photo ID Further conversation with head teacher Agreement that the bursary is reviewed annually Confirmation of invoice values for Tutor and HMS Adult learner Initial conversation with individual on amount required. Form to fill in Proof of address Copy of Benefit letter or pay slip Photo ID Agreement that the bursary is reviewed annually Confirmation of invoice values for Tutor & HMS Autistic learner Same policy as school aged child. TERMS OF SUBSIDY/BURSARY Instruments are kept in good condition Child has a minimum of 75% attendance rate to supported activity Bursary/subsidy will be initially awarded for one full school year to be reviewed annually. HMS reserves the right to alter or remove subsidiary/bursaries having provided 4 weeks’notice

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Provision of bursaries to those who are otherwise unable to avail themselves of the musical opportunities that are available: 25 bursaries awarded ranging between 10% – 100% 2. Individual music lessons given in any instrument: 141 pupils received lessons in 13 different instruments. 3. Provision of Music School Sunday workshops once a month 4. Free music clubs offered to state schools 5. Designing and running music introduction sessions and fun days within the schools: Most instruments represented across all schools. 6. Provision of curriculum support for local state schools: 1 school 100% bursary and 2 schools at reduced rates. 7. Organisation and running of the Henley Young Musician Competition. 8. Concerts and performances throughout the year: Living Advent performances by all Henley Music School groups open to the public, free of charge 9. Running the Henley Youthful Orchestra for adult music students who are interested in performing, including performances at the Living Advent.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	In this year the charity received funding and income from charitable activities totalling of £49,315 and after costs of providing tuition this resulted in a deficit of £8,024. Reserves from previous years have been used in order to provide ongoing music tuition at a time when there was a funding shortfall.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The income and property of the CIO must be applied solely towards the promotion of the objects. Reserves are held in order to be able to provide ongoing training and support to the clients should there be a short-term funding shortfall and would sustain operations for up to three months whilst other sources of funding were secured.
Amount of reserves held	Para 1.22	Reserves are held at yearend totalling £3,262.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	CIO – FOUNDATION
How is the charity constituted?	Para 1.25	CHARITABLE INCORPORATED ORGANISATION (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

Reference and Administrative details

Charity name	HENLEY MUSIC SCHOOL
Other name the charity uses
Registered charity number	1178102
Charity’s principal address	Blooms Cottage, Binfield Heath, Oxfordshire RG9 4ED

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any)
GLEN LAMBERT	Chair
ISOBEL HARRIS	Treasurer
GLORIA WALKER		TO 06/07/2023
IAN HOLLIDAY
WILL HART

Name of chief executive or names of senior staff members (Optional information)

Laura Nicola Reineke - CEO

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Isobel Harris Full name(s) Isobel Haris Position (eg Secretary, Treasurer Chair, etc) Date 31/05/2024

Charity number. 1178102 Henley Musie School CIO Report of the Trustees and Unaudited Financial Statements For the year ended 31 July 2023 Accouqtiqg

Henley Music School CIO Contents Page Forthe year ended 31 July 2023 Indepwvjgnt Examinets R6F#Xt to the Tn Statement of FSnan¢lal 1¥) Statement of Financial Pc*Ati( Notes to the Fmartoal Stalenw)ts 4t07

Henley Music Sthool CIO Report of the Trustees For the year ended 31 Juty 2023 I report to the trustees on my examlnalion of ts accaxmts for the year ended 31 2(723. Re8ponalbllltios and basls of r•port As the charity tNstees, are reswjnsblo for Ihe wepwatkn ol the aCCnts In )rdaTh vrith the reqrements of thg Charitles Act 2011 (The 2011 Ad). I In r8spect of my examnall rA IlKry dlaritys a(x(xMts cwrf8d (Art urvder sextkm 145 of the 2011 wing (wt my examknatlon I have folod all the Directions &M¥en ty the ch CommissK)n under section 145151{b} of the Act. hpThd•t •X4wnln•r¥ ¥latwn•nt I have completed my examinalkn. l ¢onfim) that r) malters have to ryattth kn ¢orthth ith the examnatic giving me cause to believe that in any material respect l. a(ro1rvj records re not kept in respect clthe (rity as ]UIred by aexlmx 1Y) of the 2011 Act: or 2. the )Unts do not accord vAth thc6e reo)rds: or 3. the accounts do not comply wtth the applicaL4e rewirements o)ncerniry th8 fomi a1 ¢>Jrtent of8(xounts set (Art in the Charities (Accounts and Rewrts) Re9atiOnS 2008 other thèn any requirement that acc4)unts gr¥e a Yrue and fair vwl vA)kh is Th)t a matter considered as part of an exarrinalmjn. I have DJnc8ms WKI hwe across no olher mattws in connth the 8yAmation to thich attenuon $Uld b8 a1 kn thls reix)rt In ordw to enatle a ofth8 xy)unts to be reacd. ACS Accft ng (8erkstire} Ltd Chartered ManagwrtenlAco)u)larts Suite 3 Markel Fkyjse 19-21 Market Pia Wokingham RG40 1AP 10 February 2023 1018

Henley Music School CIO ststement of Financial Activibes For the year ended 31 July 2023 Unrestrlcted 2022 Donations and legaGies 49.315 36.342 342 Exp•ndlturn an: Musk Education Totsl (57.339) (57.339) (66,886) (66,886) 18,024) (30,544) Roconclllallon of funds Total fvnd$ browht fornyard Total fund• TrIed fonvard 11.286 3,262 41,830 11,286 2of8

Henley Music School CIO Statsment of Financial Position As at 31 July 2023 Current assets Debtors Ca8h at bank and In hand 2,753 10.f)58 13,411 (2.125) 5.741 5.741 {2.479) Cn)dltor•: •mounts falllng due wlthln on• N•t eurr•nt aM•ts 11.286 11.286 Total as•ets1O Ilabllll•8 11,286 The funds of the charlty Unrestricted income furKIs 11,286 T4>tal funds Isobel Har Trustee 10 February 2024 3of8

Henley Music School CIO Notes to the Financial Statements For the year ended 31 July 2023 l. fv£courrtlng Pollcl•8 Ba¥ls of accountlng The finan¢ial statements have been prepared wder the historical >st lventh)n. ex0 ftw inveslm8nts vthKh are Induded at maTk8t value and retsluation of (rtain red assets arKI in Kdan wlth the Chartknes SORP (FRS 1021 'Accounting and ReportsrKJ by Chares. Staiement of RecomerKled Practre appli¢ablg to ch8ritss prepariThJ their accounts In aCrar with the Financaa Rewting Standard appIabEe in the UK and Republic of Ireiand {FRS 102} {dr6ctive 1 January 2019)., Fin(al ReportirKJ Standard 102 the Fiiar)wl RewliNJ Standard appllcable in the UK and RepuNlc of Ireland (FRS 102). and the CharMesAd 2011. Hen Musk 8th(1 CIO mgets definiticffl of a benefft enty WKl¥ FRS 102. Assets and lithlties ate inlllally re(niSed at hlgtorlcal cost or transackn Va unk5S ottr1 stated Sn the rel¢t ac4)Junkng 1Y not6($). statom?nt ot cash flow4 The Trustees have ten advantag8 of the exemptbjn in SORP FRS 102 fr(xn a cash kni statt in tt finan(xal statements on the grounds that the Larlty is small. Incomlng r•sources JI Incoming resourc8s are in¢1¢d in the statement Offlnartl tr¥itses then the (rity ts enillled to the Income and the amoiurt can be quantiffi&fj wilh WEaS(ate xcuracy. The frAkMirwJ wrflc are wlied to parti18r categorieg of In¢fft: Resourc•8 •xpond•d Llabilitses are recognisod as re8our(S eXPKIed thwe is a b8gal ty a)n8trth objigakn c(*nmlt¥ig the Ctharlty the expenditure: I Income from donatlons and kgad•• 2023 Unrn8trICt funds Donations recelved 49.315 36.342 49.315 3. Net In¢0m{exP0ndIlrQ) for tho >•ar Thls Is Stat after chargingllcredttry 2022 Actounlancy fees Staff p8nsion contribun5 450 825 713 4of8

Henley Music School CIO Notes to the Financial Ststements Continued Forthe year ended 31 July 2023 Staff costs and omoluments Tolal staff cth for lh8 ded 31 2023 we: Salari8S 8rKI w Penslon Costs 41.894 46,353 713 720 2022 5. ComparaOb• tor P4lal•ment of Flnan¢l•l ACUVM The D)mparabve year values on the Statenxnt of Ac¥ths ¥e for lestrted fund5. The d8preCIaOn r• for the J•ar L8 £(75} in 104)ect rrf assets leawl w#Jw finw knes or hlre pwdwe Cracts. 7. D•btor• 2022 Amounts du• wlthln on¢ s•1r. Other debtor5 2,753 2,753 & Credhors: amourt* falllng du• wlthln on• 2023 2022 Trade (xeditors 1.023 593 Accruals and defwred orne 2,125 5d8

Henley Music School CIO Notes to the Finanaal Statements Continued For the year ended 31 July 2023 9. Mov•ment In fvnds Unr•strfGt•d Funds BanG• at IDcomlng Ouwng Balanc8 at 0110Y2022 r•sourGos resourc•s 31107r2023 Gener81 General 11286 49.315 (57,339) 3,262 49,315 I,339) Umstrfcted Funds . PrlouS Balanc• at 01108r2021 Incwnlng (Xrtgolng Balanc• at r•Boure•s rrfoure•s 3110712022 General 41.830 36,342 (66,886) 11286 (66M86) Mennald The Incom8 and Fyoperty of the CIO must te apled sotdy tcwmds the pronbjllc of lh8 being in slvjrt thg onlI0n of mu¢al education ¢hiklFEn. people and by extens aduts regardless ofability. Th8se lunds were red as a result of a cm cllfurKI risirwj aL*iwty ofa cross ch•wl %rn. General income and propety of Ihe CIO rnust be appled soldy tward5 the prormtlon ofthe obkcls belng in short th8 prorntion of musical edurAticffi fLY chIldn. yDurvJ peokqe and by exlensicm adults re9$ of abllrty 10. knalysl8 ol n•t ass•t• botw••n fund¥ Net curr•nl N•tAasèts {Ilobllltt61> Unrostrfctad funds General Gen8rn1 3262 3.262 3362 6of8

Henley Music School CIO Notes to the Financial Statements Continued For the year ended 31 July 2023 Pr•¥lous ar OknbiliUe•l Unrestrlct•d lunds Genernl 11,286 11286 7of8

Henley Music School CIO Detailed Statement of Financial Actsvitses For the year ended 31 July 2023 2022 INCOME AND ENDOWMENT Donatlons and l•gacl l)onatior* & grants 49,315 36,342 Total Incomknw r•8OU EXPENDrruRE Charitsbl• acthth Direct ts)sts Tulor costs .315 (435) {8.144) (4,304) (16,353) SUPPORT COSTS (&579) Staff costs- %Ydges & salarles Staff c¢sts- pension o)ntribulior6 (33,7) (825) 0,000) (713) (¥5751 Accountancy fees Legal and professicfftal fees Premlses Motor and travel expenses (88) {8641 (586) (780) 1300) {376) (450) (3,695) 1949) Inlerest payat4e Other finance cost8 In$uran Bursary costs Sundry marketing Bookkeeplng eosts Tdephone & Intemel (228) (75) {33) (821} (6.709) (247) 1378) (600) (14) (991) (9.627) (1.068} {3511 (471) (141851 (14518) Total r•sour¢a8 exp•nd•d (57,339) Net EXP•ndr0 (8,024} 8of8

Charity number. 1178102 Henley Musie School CIO Report of the Trustees and Unaudited Financial Statements For the year ended 31 July 2023 Accouqtiqg

Henley Music School CIO Notes to the Financial Statements Continued For the year ended 31 July 2023 Pr•¥lous ar OknbiliUe•l Unrestrlct•d lunds Genernl 11,286 11286 7of8