## **Out Of Sight**
Trustees Report and Financial Statements For The Year Ended 31 March 2021
Charity No. 1178097
## **Legal and Administrative Information**
Name: **Out of Sight**
Reg'd Charity No: 1178097
Trustees: Jane Claire Power Kath Nixon Anna Weatheritt Gemma Chaytor Lisa Taylor Leanne Wallwork Billy Clark Denise Gilbert Address: 56 Weetslade Crescent Dudley Cramlington NE23 7LL Bankers: HSBC Independent Examiner: Mark Thompson MAAT VODA Linskill Centre Linskill Terrace North Shields NE30 2AY
## **Trustees’ Annual Report For the year ended 31 March 2021**
The Trustees during this accounting period have endeavoured to carry out all requirements of law and regulation, in their duties as Trustees. The Trustees are accountable for the management of the funds for the Charity and have used funds in accordance within the restraints of their governing Constitution.
They have produced accounts for this accounting period, for the benefit of primary users, funders, donors, financial supporters, service users and other beneficiaries. It is intended to show the charity’s progress against its objectives and understand the plans in relation to it purpose.
The Treasurer and Trustees have been responsible for preparing the Annual Report. The Accounts have been checked and approved by an external organisation in accordance with legal requirements. During this accounting period there have been a number of Grants given, significantly around Covid 19 with urgent care and support to our primary users.
During this accounting period Trustees lost the ability to raise funds independently, because of Covid 19 restrictions, self-isolation and lockdowns. GNR 2020 was cancelled, we were unable to hold any fund raising events. Historically Out of Sight have always prided themselves of raising independent funds to support their objectives.
Despite Out of Sight restrictions for raising funds, as a Charity we could still carry out our objectives (but limited). We started distributing food parcels, toiletries and PPE Equipment to our primary users. The Community Hub was also expanded significantly for re-opening at extra expense, so we could comply with social distancing and because of the success of the Community Hub generally.
We helped support all families in the community that needed our assistance at a grass roots level. We continued to support families with Disability Benefit applications and appeals and signpost many to other services. We continued to be the heart of the community where people could just meet up for company to overcome isolation and make friendships as soon as restrictions lifted. We took time to make sure we had the premises ready for reopening.
We set in motion meetings via chat groups, as face to face was not possible at times. We arranged all our volunteers to get the Covid Vaccine as soon as it was available.
Given lockdown, we were unable to undertake activities for the families but we were for a while still able to offer free short-break holidays. This was at extra expense due to cleaning. However, we ensured we set up a group chat for our service users where we exchanged pictures and stories keeping moral high – helping support mental health. We dealt with many individual cases of families struggling during this time. We were also able to deliver to service users crafting materials, toys, food vouchers and groceries (i.e., during lockdown itself).
Going forward the Charity needs funds to pay their lease at the Community Hub, Chloe’s Den expenses for shortbreak holidays, water rates, service charges as basic costs. We would estimate these costs to be C. £19,100 annually.
Plans for future periods are to continue to offer services to our visually impaired children and families as a priority as a secondary objective to offer the same services to our community to vulnerable children and families. In order to prepare for this growth, we will be seeking admin support next year. We also wish to continue to offer our free events. The Trustees have approved amended wording to the Constitution to incorporate this new objective.
New objectives for our community is to support all vulnerable people of all ages. To improve services such as crafting sessions, weight classes, social classes such as weekly bingo, investing in Mental Health Emergency Support. We are an open book going forward and are only improving services as we go and gain more experience.
We continue to recycle donated goods through part of the Community Hub, which serves two purposes raising funds for the charity but also providing a service to the community – we have a plethora of volunteers 30 minimum. Out of Sight is going from strength to strength.
Founding Trustee Kath Nixon FCILEx
Signed ………………………
Date:
## **INDEPENDENT EXAMINER'S REPORT**
## **Notes to the Out Of Sight accounts, 2012**
|**On accounts for**
**the year ended**|**31 March 2021**
**Charity no**
**1178097**|
|---|---|
|**Respective**|The charity's trustees consider that an audit is not required for this year|
|**responsibilities of**|(under section 43(2) of the Charities Act 1993 (the Act)) and that an|
|**trustees and**|independent examination is needed.|
|**examiner**|It is my responsibility to|
||• examine the accounts (under section 43 of the Act),|
||• follow the procedures laid down in the General Directions given by the|
||Charity Commission (under section 43(7)(b) of the Act), and|
||• state whether particular matters have come to my attention.|
|**Basis of**|My examination was carried out in accordance with General Directions|
|**independent**|given by the Charity Commissioners. An examination includes a review|
|**examiner’s**|of the accounting records kept by the charity and a comparison of the|
|**statement**|accounts presented with those records. It also includes consideration of|
||any unusual items or disclosures in the accounts, and seeking|
||explanations from the trustees concerning any such matters. The|
||procedures undertaken do not provide all the evidence that would be|
||required in an audit, and consequently I do not express an audit opinion|
||on the accounts.|
**Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material **statement** respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date: 14 January 2022 Name:** Mark Thompson MAAT **Address:** VODA Linskill Centre Linskill Terrace North Shields NE30 2AY
## **Out Of Sight**
## **Statement of Financial Activities for the year ended 31 March 2021**
|**Receipts**
Grants
**5**
Donations
Fundraising
OOS Hub
Bank Interest
Other
**Total Receipts**
**Payments**
Activities
Covid Support to OOS Member
Hub Costs
Chloe's Den
Repair & Maintenance
Fundraising Expenses
Print, Post & Stationery
Advertising
Travel
Insurance
Fees & Charges
Others
Training
**Total Payments**
Surplus / deficit for the year
Funds at 1 April 2020
**Funds at 31 March 2021**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
28430
28430
21807
3728
3728
8071
1125
1125
2855
5512
5512
16003
38
38
56
846
846
570|
|---|---|
||**11249**
**28430**
**39679**
**49362**|
||371
371
7530
2510
2350
4860
0
2874
15275
18149
14248
5149
5149
4810
4350
4350
0
0
2082
1358
250
1608
1765
606
606
0
0
320
67
450
517
661
922
922
1182
205
205
0
0
2250|
||**8307**
**28430**
**36737**
**34848**|
||2942
0
2942
14514
35558
0
35558
21044|
||**38500**
**0**
**38500**
**35558**|
## **Out Of Sight Balance Sheet as at 31 March 2021**
|**Current Assets**
Cash at Bank & in Hand
**Total Cash Balances**
**Current Liabilities**
**Net Assets at 31 March 2019**
**Represented By:**
**6**
Restricted Funds
Designated Funds
Unrestricted Funds
Signed …………….……………………… Position …………
Signed …………….……………………… Position …………
Date ……………………………………….|**2021**
**2020**
**£**
**£**
38500
35558
**38500**
**35558**
**0**
**0**
**38500**
**35558**
0
0
19100
19100
19400
16458
**38500**
**35558**
………………………..
………………………..|
|---|---|
**Out Of Sight**
## **Notes to the accounts, 2021**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Out Of Sight meets the definition of a public benefit entity under FRS 102. Assets
and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
**2. Grants Received:**
|**Grants Received:**||
|---|---|
|Community Foundation - Coronavirus Appeal Fund|7500|
|Thomas Pocklington|2780|
|CAF - Coronavirus Emergency Fund|4300|
|CF - National Lottery Covid -19 Fund|7890|
|Asda Communities - Feeding Families|600|
|Community Foundation - Dickson Trust Fund|5360|
|**Total Grants**|**28430**|
## **3. Trustees and Staff**
There are no staff employed by the organisation, and no Trustees were reimbursed for expenses.
## **4. Costs of financial services**
The cost for the Independent Examination for the financial period will be £350
## **5. Restricted Funds balance at 31 March 2021**
|**5.**|**Restricted Funds balance at 31 March 2021**|||||
|---|---|---|---|---|---|
|||**Balance**|**Income**|**Expend**|**Balance**|
|||**01/04/20**|||**31/03/21**|
||Community Foundation - Coronavirus Appeal Fund|0|7,500|7,500|0|
||Thomas Pocklington|0|2,780|2,780|0|
||CAF - Coronavirus Emergency Fund|0|4,300|4,300|0|
||CF - National Lottery Covid -19 Fund|0|7,890|7,890|0|
||Asda Communities - Feeding Families|0|600|600|0|
||Community Foundation - Dickson Trust Fund|0|5,360|5,360|0|
||||||0|
||**Total**|**0**|**28430**|**28430**|**0**|
|**6.**|**Designated Funds**|||||
||Caravan Maintenance Fund|5000||||
||Caravan Renewal Fund|6500||||
||Lease Commitments|7600||||
||**Total Designated Funds**|**19100**||||
In addition to the Designated Funds, we aim to have between three and six months running costs, as recommended by the Charity Commission.