## **T** r **ustees’ Annual** R **epo** r **t fo** r **the pe** r **io** d **F** r **om 1 August 2019 Pe** r **io** d **sta** r **t** d **ate To 31 July 2020 Pe** r **io** d **en** d d **ate** **Cha** r **ity name: EPIACU** M **HE** R **ITAGE CIO Cha** r **ity** r **egist** r **ation numbe** r **: 1178087** ## **Objectives an** d **Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1 17 . The objects of the CIO a re - To a dvance
of the charity as set out in the e ducation of the public concerning
its governing document and permanently to p reserve for the
beneft of the public generally and
especially for the inhabitants of the
North Pennines in the counties of
Cumbria, Durham and Northumberland,
land, buildings o r any other ra tefacts
which a re of any historic, industrial,
agricultural, scientifc, o r industrial
architectural o r general a rchitectural
interest (hereinafter referred to as
'Heritage Monuments') and generally to
protect, p reserve and maintain the
character and amenities of the said
Heritage Monument known as Epiacum
Roman Fort and its environs and may
exercise all powers which a re
considered necessary in achieving its
primary objectives. Nothing in this
constitution shall authorise an
application of the p roperty of the CIO
for the purposes which a re not
charitable.
Summary of the main Para 1 17 an . d A series of e ducational ' Masterclass'
1 19.
activities in relation to weekends were held in Landscape
those purposes for the Archaeology attracting over 30
public beneft, in participants. Funding was used to begin
particular, the activities, planning and commissioning the
projects o r services interpretation of the Bastle Houses on
identifed in the accounts. site. The Covid-19 pandemic slowed this
process down. The car parking a rea
adjacent to the main road below the
Roman Fort was further improved.
Statement confrming Para 1 18 . The T rustees confrm they have regard
whether the t rustees to all guidance issued by the Charity
have had regard to the Commission on public beneft.
guidance issued by the
Charity Commission on
public beneft
**----- End of picture text -----**
**----- Start of picture text -----**
A dd itional info r mation (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1 38 .
Policy on g rant making
Para 1 38 .
Policy on social
investment including
program related
investment
Well in excess of 200 hours have been
Para 1 38 . contributed by volunteers and recorded
Contribution made by in the p rojects undertaken.
volunteers
Other
**----- End of picture text -----**
## **Achievements an** d **Pe** r **fo** r **mance** **----- Start of picture text -----**
SORP reference
The Charity has achieved the following
in the last twelve months of operation:
 Engagement of volunteers.
Summary of the main Para 1 20 .  Further Successfully sourced
achievements of the grant-funding to support
charity, i dentifying the volunteer activity and
diference the charity’s interpretation.
work has made to the  Increased rp ofle of the
circumstances of its
organisation locally and
benefciaries and any regionally.
wider benefts to society  Outreach work to special interest
as a whole.
groups / regional o rganisations
and tourism fairs.
 Developed links with Universities
and vocational t raining
organisations to develop activity
and future plans.
 Delivered an
educational rp ogramme for
visitors to the site.
 Improved access for the public
**----- End of picture text -----**
**A** dd **itional info** r **mation (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Para 1 41 .
Achievements against
objectives set
We have sourced further funding f rom a
number of sources: c rowd funding for
Performance of the Bastle Houses interpretation;
Para 1 41 .
fundraising activities income f rom weekend courses;
against objectives set donations collected at
the car park.
Investment performance Para 1 41 .
against objectives
Other
**----- End of picture text -----**
## **Financial** R **eview** **----- Start of picture text -----**
Review of the charity’s Para 1 21 . The o rganisation has a secure fnancial
fnancial position at the position and has reserves to cover basic
end of the period running costs for the next 2 years. It has
attracted funds f rom g rant p roviders and
from visitors and supporters enabling
the continuing p roject of further
restoring and interpreting an old Bastle
House. The funds for the entire Bastle
House p roject a re held in both a
Restricted Account (Grants made to the
organisation) and in the General
Account ( donations and earnt income)
Statement explaining the Para 1 22 . The o rganisation has managed to build
policy for holding reserves up the sum of £1,400 which covers the
stating why they a re held costs of public liability insurance and
accountancy costs for the next two
years. This will ensure that even with no
activity o r events the site will remain
open and accessible to the public until
2023.
Amount of reserves held Para 1 22 . Unrestricted funds at 31 July 2020 stood
at £2,800, taking account of funds held
for future Masterclass events available
funds stand at £1,400.
Reasons for holding zero Para 1 22 .
reserves
Details of fund materially Para 1 24 .
in defcit
Explanation of any Para 1 23 . There a re no going concern issues
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **A** dd **itional info** r **mation (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s p rincipal
Para 1 47 .
sources of funds
(including any
fundraising)
Investment policy and
objectives including any Para 1 46 .
social investment policy
adopted
A description of the Para 1 46 .
principal risks facing the
charity
**----- End of picture text -----**
other ## **St** r **uctu** r **e, Gove** r **nance an** d M **anagement** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1 25 . Constitution
document
(trust deed, royal charter)
How is the charity Para 1 25 . CIO
constituted?
(e g uninco. rporated
association, CIO)
Trustee selection Para 1 25 . New T rustees can only be appointed by
methods including details agreement of all the existing T rustees.
of any constitutional Potential new T rustees a re sent
provisions e g . . election to extensive details of the o rganisation
post o r name of any and then asked to submit an
person o r body entitled to application. They a re then invited to
appoint one o r more attend r2 T ustees meetings as
trustees observers before confrming their
application. Only then would they be
invited to become a T rustee should the
existing T rustees decide so.
**----- End of picture text -----**
**----- Start of picture text -----**
A dd itional info r mation (optional)
You may choose to include further statements where relevant about:
Policies and rp ocedures
Para 1 51 .
adopted for the induction
and rt aining of t rustees
The charity’s
Para 1 51 .
organisational structure
and any wider network
with which the charity
works
Relationship with any Para 1 51 .
related parties
Other
**----- End of picture text -----**
## R **efe** r **ence an** d **A** d **minist** r **ative** d **etails** **----- Start of picture text -----**
Charity name Epiacum Heritage CIO
Other name the charity
uses
Registered charity 1178087
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s p rincipal a ddress Castle Nook
Kirkaugh
Alston
Cumbria
CA9 3BG
**----- End of picture text -----**
## **Names of the cha** r **ity** r **t ustees who manage the cha** r **ity** **----- Start of picture text -----**
Name of pe r son (o r bo d y)
D ates acte d if not fo r
T r ustee name Ofce (if any) entitle d to appoint r t ustee
whole yea r
(if any)
1 Elaine E dgar Chair
2 Paul Mercer
3 Frances B reen Vice Chair
4 Steve Bentley
5 Tony Walton Until 31/3/2020
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate t rustees – names of the d ri ectors at the date the report was approved D **i** r **ecto** r **name** Name of t rustees holding title to p roperty belonging to the charity **----- Start of picture text -----**
T r ustee name D ates acte d if not fo r whole
yea r
**----- End of picture text -----**
**Fun** d **s hel** d **as custo** d **ian** r **t ustees on behalf of othe** r **s** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets a re held and how this falls within the custodian charity’s objects Details of a rrangements for safe custody and segregation of such assets f rom the charity’s own assets ## **A** dd **itional info** r **mation (optional) Names an** d ddr **a esses of** d **a vise** r **s (Optional info** r **mation)** **Type of Name A** ddr **ess a** d **vise** r **Name of chief executive** r **o names of senio** r **staf membe** r **s (Optional info** r **mation)** ## **Exemptions** r **f om** d **isclosu** r **e** Reason for non-disclosure of key personnel details ## **Othe** r **optional info** r **mation** ## D **ecla** r **ations** ## **The** r **t ustees** d **ecla** r **e that they have app** r **ove** d **the** r **t ustees’** r **epo** r **t above** . **Signe** d **on behalf of the cha** r **ity’s** r **t ustees** **Signatu** r **e(s)** **Full name(s)** Frances B reen **Position (eg** Vice Chair **Sec** r **eta** r **y, Chai** r **, etc)** D **ate** 11/8/2021 *1 CHARITY COMMISSION FOR tNGLANO *J40 WAL£5 Recel ts and ents accounts 31K7R020 ' CC16a Forth* 0IAWJI19 To Section A Receipts and payments Tatsl lunds L•*y A1 II•G•I iQ$12 11 8Ts 7,111 Js Car ARJ M• tsbl• tag1 ioNvyluno•xp•ra Jz> I•T éCLwJnthnty Irthurnnce 4131 B•nytr• Refre5hmenty 701 HLF POP Sub 2•3M A4 A•¥•t knv•¥lm•rt Sub ioial #J$4 i) (l15• 134 A6 C4•h lund• ￿arthd Section B Statement of assets and liabilities at the end of the period futhds Details Details ¢h*rlty'• oivn w• Detai15 aaaa C*1• of bthjlf ol•lVwlrust•• epfjacum ￿rIts9• C Chart•red A¢counl*Tts rnprrft forthe yoar$nd¢d 31 July 2020 We haw pffjp*8dforyourapprovd the rformaiw ofthe EpI￿rn CIO lorthe yeAr, whth t￿P￿t•s0fth0 r￿P1S ond poym6nts stst8m2ntandtM b3b sheet, from the enlitys acttwrfirrfJ a￿1 I￿rn inf0rn1atic￿ and eX￿￿￿K)r￿ you h8v6 given u¥. A8 a pracusing mernberofthe Insutute ofcherteffjd A￿￿unts￿ts in EngL8nd and Wdes IICAEW, we are subject lotts eihKd and other pthssSonal requirAN*ntswhth *e This repDrt 15 maje S￿￿￿t0 w. in Acco￿an￿ **h the termsofourengwent thr. Ourv￿rk has undertaken sddyio prepareforyourapprov8lthefinanEial Infonnatkjn of Ptrp￿M Herf1￿ CIO slate th089 matterslhai we hBve Agreed 108tth to yo In thi$ report in accordanu ￿￿ththe guidan(% of ICAEWas detaled al .L￿1C0mrIiryb0￿. To theful￿￿t exttnt pemitied by IEW. do Mt W or ume respon$¢xhty loany¢me ulherlhan Ep￿cuM Henta3e CIOforour%K4k c¥Trth You have 0pprovedthefinan0￿ infomalw)nforthè ywand have ￿ur respOn￿￿￿ty forit. forthe apprtwateress oft￿fin￿n￿ol reporbng frethtwork •*t8d 8nd forprowding 81 irrf0m￿￿0n aNI o>*18nqbons n•c¥ÈwyfcY tsD?mp￿. [￿ring the ￿EparatIDn Oflhefin8nc￿ informatson ￿ hav8 vouched B4an¢è Sh8 baarKe8, income and eXpendrtU￿ ltslhe uTh*r5w"ng documentat￿Tr. We have n perfotmpd an audit Qrexarnln￿C￿ 80 artr Mtabbto•xpre88 onth8 finanraal infomatyon. APB B0okkee￿nq Se￿c8s Lthhed Ch*ler8d Aco)untants 89 Pennyhll Part Pennth CA11 gJW 0818 24th Juty 2021