**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 04 2022 31 03 2023 **From** ## Section A Reference and administration details **Charity name** CLEOBURY MORTIMER MEN’S SHED **Registered charity number (if any)** 1178085 **Charity's principal address** PUDDING MEADOW COTTAGE EAGLE LANE CLEOBURY MORTIMER KIDDERMINSTER **Postcode DY14 8RA** ## **Names of the charity trustees who manage the charity** |



|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||GuyJames|Secretary||| ||Neil Tysall|Treasurer||| ||Peter Blackburn|Chair||| ||Gwilym Butler|||| ||Katja Jones|||| ||Michael Patterson|||| ||Colin Tolley|||| ||**Name of Honorary President**|||| ||David Robinson|||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## **Type of governing document** Constitution **How the charity is constituted** Charitable Incorporated Organisation **Trustee selection methods** By election for three-year term **TAR** April 2019 1 **Additional governance issues** Cleobury Mortimer Men’s Shed (CMMS) is a member of the UK Men’s Sheds’ Association and, whilst an independent charity, works in support of their wider aims and objectives. CMMS is a Charitable Incorporated Organisation (CIO) with an adopted constitution setting out its structure, functions, and governance. The members of the CIO shall be the trustees who are elected and cannot be transferred to anyone else. These trustees must number between three and seven and manage the affairs of the CIO and have responsibility for it in accordance with the Charities Act 2011. Appointment of CMMS trustees, apart from the first trustees, must be for a term of three years by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment, the charity trustees must have regard to the skills, knowledge and experience needed for effective administration. CMMS Financial Policy sets out the trustee’s responsibility for: - Safeguarding the assets of the charity - Keeping financial records in accordance with the constitutional document and the Charities Act - Preparing Annual Accounts in accordance with Charity Commission and HMRC guidelines The Trustees will take reasonable measures to prevent fraud and avoid mistakes. To enable them to carry out these responsibilities, trustees will adhere to a Financial Policy & Procedures document that details expected conduct and will apply to all Trustees of CMMS on their election/appointment and to all relevant members and volunteers. This document will be reviewed periodically by the Trustees of CMMS and revised, as necessary. ## **Section C Objectives and activities** To promote social inclusion for the public benefit by preventing, particularly, but not exclusively, men aged 18 or over who reside in Cleobury Mortimer or the surrounding area, from becoming socially excluded. To assist the lonely and isolated back into society through the provision of facilities in which they can meet others and undertake creative, physical, or recreational activities, learn new or share existing skills and knowledge and support each other socially. To help add meaning and purpose to the lives of those in need. Activities undertaken during 2022 include: - Our official opening in July 2022 - Continued the submission of grant applications to fund CMMS objectives. - Community projects. - Weekly meetings at a community hub for wellbeing and socialisation. - Implementation of Health & Safety measures within the shed. - Creation of a Finance Committee to oversee spending. **TAR** April 2019 2 Section D Achievements and performance The shed was officially opened on 2[nd] July 2022 by the High Sheriff of Shropshire, Selina Graham (pictured with Barbara Martin, widow of our much missed friend Keith to whom the shed is dedicated - read the Shropshire Star article here) This now sees the shed enter a new phase, transitioning from being in development to an operational facility. As hoped, our opening kick started an uplift in membership which will allow the charity to have a greater impact on our community. The membership continues to be an inspiration, giving their time and energy so generously to projects that make Cleobury Mortimer a better place to live. Being entirely reliant on electricity to power our machinery, we remain concerned about the ongoing instability in the energy market. Keeping track of this expenditure will be an ongoing priority for the trustees, whose aim remains to maximise access to the shed and not allow trifling issues of money to get in the way. I have every confidence that we will weather this and future storms and uncertainties. 2022 has seen CMMS achieve the following: - Opening our doors to members and becoming operational. - Creating new policies including membership and user policy. - Forming a Finance Committee to control spending. - Starting to create a Health and Safety policy & implementation. - Reviewed and refreshed CMMS policies and documentation including: Finance Policy & Procedure Financial Return forms Safeguarding Policy Code of Conduct - Supported and enhanced the town of Cleobury Mortimer by assisting in activities coordinated by the Town Council. **TAR** April 2019 3 **Section E Financial review** **Brief statement of the charity’s policy on reserves** CMMS holds a Lloyds Bank Treasurers Account. There are no overdraft or credit facilities with the account. Our current policy is to only authorise expenditure within our means and not to commission, undertake or promise any work that exceeds our ability to make payment in full. Our financial policy decrees that sufficient reserves will be held to meet the ongoing running costs such as utility bills, insurances, staff costs (should the charity employ anyone) and the sale of the site (should we need to close). We have yet to complete a full year as an operational shed, therefore, I cannot provide accounts that would accurately inform a future reserves policy, but Q4 returns point to expenditure outstripping income by around £100/month. I hope that 2023 figures will allow this to be agreed for future returns as the trustees remain committed to finalising a reserves policy as part of the finance policy and to ensure fiscal prudence and security going forward. We have no outstanding debts and currently hold sufficient funds to meet any anticipated expenditure. We presently recommend a membership fee of £5/month. However, we do not want potential users to be deterred through cost. For this reason, charges will remain discretionary and flexible, based on affordability, and need. ## **Details of any funds materially in deficit** N/A ## **Financial Review** **TAR** April 2019 4 ||**Cleobury Mortimer Men's Shed Expenditure**
CMMSHandTool Purchases
£1183.35
CMMS MachineryPurchases
£708.56
Insurance
£671.64
Utilities
£424.35
Website
£49.17
CMMS BuildingMaterials
£229.47
CMMSH&S equipment
£470.14
Stationery
£24.19
CMMS Consumables
£159.75
**Total Expenditure**
**£3920.62 **
**Cleobury Mortimer Men's Shed Income**
Donations
£1552.82
Grants
£1750.00
Members Subscriptions
£1560.00
Refund
£2.13
**Total Income**
**£4864.95**
**Cleobury Mortimer Men's Shed Credit**
Opening balance
£3360,45
Total Income
£4864.95
Total Expenditure
£3920.62
**Closing Balance Carried Forward**
**£4304.78**|**Cleobury Mortimer Men's Shed Expenditure**
CMMSHandTool Purchases
£1183.35
CMMS MachineryPurchases
£708.56
Insurance
£671.64
Utilities
£424.35
Website
£49.17
CMMS BuildingMaterials
£229.47
CMMSH&S equipment
£470.14
Stationery
£24.19
CMMS Consumables
£159.75
**Total Expenditure**
**£3920.62 **
**Cleobury Mortimer Men's Shed Income**
Donations
£1552.82
Grants
£1750.00
Members Subscriptions
£1560.00
Refund
£2.13
**Total Income**
**£4864.95**
**Cleobury Mortimer Men's Shed Credit**
Opening balance
£3360,45
Total Income
£4864.95
Total Expenditure
£3920.62
**Closing Balance Carried Forward**
**£4304.78**| |---|---|---| ||**Cleobury Mortimer Men's Shed Expenditure**|| ||CMMSHandTool Purchases|£1183.35| ||CMMS MachineryPurchases|£708.56| ||Insurance|£671.64| ||Utilities|£424.35| ||Website|£49.17| ||CMMS BuildingMaterials|£229.47| ||CMMSH&S equipment|£470.14| ||Stationery|£24.19| ||CMMS Consumables|£159.75| ||**Total Expenditure**|**£3920.62 **| |||| ||**Cleobury Mortimer Men's Shed Income**|| ||Donations|£1552.82| ||Grants|£1750.00| ||Members Subscriptions|£1560.00| ||Refund|£2.13| ||**Total Income**|**£4864.95**| |||| ||**Cleobury Mortimer Men's Shed Credit**|| ||Opening balance|£3360,45| ||Total Income|£4864.95| ||Total Expenditure|£3920.62| ||**Closing Balance Carried Forward**|**£4304.78**| **TAR** April 2019 5 **Section F Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position**
**Date**|G James||| |---|---|---|---| ||Guy James|Peter Blackburn|Neil Tysall| ||Secretary|Chair|Treasurer| ||17/05/2023||| ||17/05/2023||| **TAR** April 2019 6 ||**Cleobury Mortimer Men’s Shed**|**Cleobury Mortimer Men’s Shed**|**Cleobury Mortimer Men’s Shed**|**Cleobury Mortimer Men’s Shed**|**Cleobury Mortimer Men’s Shed**|**No 1178085**|**No 1178085**|**No 1178085**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||4/1/2022||**To**||3/31/2023||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donations|**-**
**1,553-**||**-**
**--**||**-**
**--**||**-**
**1,553-**||**-**
**557-**| |Membership Subscriptions|**-**
**1,560-**||**-**
**--**||**-**
**--**||**-**
**1,560-**||**-**
**705-**| |Grants|**-**
**1,750-**||**-**
**--**||**-**
**--**||**-**
**1,750-**||**-**
**2,000-**| |Refund|**-**
**2-**||**-**
**--**||**-**
**--**||**-**
**2-**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| |**_Sub total_**_(Gross income for AR)_|**-**
**4,865-**||**-**
**--**||**-**
**--**||**-**
**4,865-**||**-**
**3,262-**| |**A2 Asset and investment sales, (see**
**table).**|||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| |**_Sub total_-**
**--**
**_Total receipts_ -**
**4,865-**
**A3 Payments**|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||||||||||| ||**-**
**4,865-**||**-**
**--**||**-**
**--**||**-**
**4,865-**||**-**
**3,262-**| ||||||||||| |Equipment maintainance|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**539-**| |Building costs (labour)|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**3,245-**| |Insurance|**-**
**672-**||**-**
**--**||**-**
**--**||**-**
**672-**||**-**
**672-**| |Health & Safety Equipment|**-**
**470-**||**-**
**--**||**-**
**--**||**-**
**470-**||**-**
**--**| |**_Sub total_**_(Gross income for AR)_|**_Sub total_**_(Gross income for AR)_||**-**|**4,865-**|||**-**|**--**|||**-**|**--**|||**-**|**4,865-**|||**-**|**3,262-**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||||||| |**A2 Asset and investment sales, (see**|||||||||||||||||||||| |**table).**|||||||||||||||||||||| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||**_Sub total_**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||||||||||||||||||||| ||**_Total receipts_ **||**-**|**4,865-**|||**-**|**--**|||**-**|**--**|||**-**|**4,865-**|||**-**|**3,262-**|| |**A3 Payments**|||||||||||||||||||||| |Equipment maintainance|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**539-**|| |Building costs (labour)|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**3,245-**|| |Insurance|||**-**|**672-**|||**-**|**--**|||**-**|**--**|||**-**|**672-**|||**-**|**672-**|| |Health & Safety Equipment|||**-**|**470-**|||**-**|**--**|||**-**|**--**|||**-**|**470-**|||**-**|**--**|| CCXX R1 accounts (SS) 5/16/2023 1 |Affiliation costs|||||||||**24**| |---|---|---|---|---|---|---|---|---|---| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**-**| |Building costs (materials)|**-**
**229-**||**-**
**--**||**-**
**--**||**-**
**229-**||**-**
**3,800-**| |Utility bills|**-**
**424-**||**-**
**--**||**-**
**--**||**-**
**424-**||**-**
**348-**| |Websie|**-**
**49-**||**-**
**--**||**-**
**--**||**-**
**49-**||**-**
**19-**| |Consumables|**-**
**160-**||||||**-**
**160-**||**-**
**--**| |Stationery|**-**
**24-**||**-**
**--**||**-**
**--**||**-**
**24-**||**-**
**5-**| |**_Sub total_ **|**-**
**2,028-**||**-**
**--**||**-**
**--**||**-**
**2,028-**||**-**
**8,652-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |Axminster Machines & Milwaukee Power tool|**-**
**709-**||**-**
**--**||**-**
**--**||**-**
**709-**||**-**
**--**| |Hand Tools|**-**
**1,183-**||**-**
**--**||**-**
**--**||**-**
**1,183-**||**-**
**--**| |**_Sub total_ **
**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**
**1,892-**||**-**
**--**||**-**
**--**||**-**
**1,892-**||**-**
**--**| ||||||||||| ||**-**
**3,920-**||**-**
**--**||**-**
**--**||**-**
**3,920-**||**-**
**8,652-**| ||||||||||| ||**-**
**945-**||**-**
**--**||**-**
**--**||**-**
**945-**||**-**
**5,390-**| ||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||**-**
**3,360-**||**-**
**--**||**-**
**--**||**-**
**3,360-**||**-**
**--**| ||**-**
**4,305-**||**-**
**--**||**-**
**--**||**-**
**4,305-**||**-**
**5,390-**| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**
**B1 Cash funds**|**Details**
Bank Account||||**Unrestricted**
**funds**
**to nearest £**
**-**
**4,305-**
**-**
**--**
**-**
**--**||**Restricted funds**
**to nearest £**
**-**
**--**
**-**
**--**
**-**
**--**||**Endowment**
**funds**
**to nearest £**| ||Bank Account||||**-**
**4,305-**||**-**
**--**||**-**
**--**| ||||||**-**
**--**||**-**
**--**||**-**
**--**| ||||||**-**
**--**||**-**
**--**||**-**
**--**| ||**_Total cash funds_**||||**-**
**4,305-**||**-**
**--**||**-**
**--**| ||(agree balances with receipts and payments account
(s))||||OK||OK||OK| ## **Section B Statement of assets and liabilities at the end of the period** ||||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Categories**|**Details**||||**funds**||||||||**funds**|| ||||||||**to nearest £**||||**to nearest £**||||**to nearest £**|| |**B1**|**Cash**|**funds**|Bank Account|||**-**|**4,305-**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**_Total cash funds_**|||**-**|**4,305-**|||**-**|**--**|||**-**|**--**|| ||||(agree balances with receipts and payments account
(s))|||OK||||OK||||OK||| CCXX R2 accounts (SS) 5/16/2023 2 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**-**
**--**||**-**
**--**||**-**
**--**| ||||**-**
**--**||**-**
**--**||**-**
**--**| ||||**-**
**--**||**-**
**--**||**-**
**--**| ||||**-**
**--**||**-**
**--**||**-**
**--**| ||||**-**
**--**||**-**
**--**||**-**
**--**| ||||**-**
**--**||**-**
**--**||**-**
**--**| ||||||||**Current value**
**(optional)**| ||||||||**-**
**--**| ||||||||**-**
**--**| ||||||||**-**
**--**| ||||||||**-**
**--**| ||||||||**-**
**--**| ||||||||**Current value**
**(optional)**| ||Storage Container||||**-**
**2,850-**||**-**
**--**| ||Mobile home||||**-**
**600-**||**-**
**--**| ||Collecting boxes||||**-**
**68-**||**-**
**--**| ||Axminster Machinery||||**-**
**6,906-**||**-**
**--**| ||CMMS Shed||||**-**
**20,000-**||**-**
**--**| ||Power Tools||||**-**
**557-**||**-**
**--**| ||Hand Tools||||**-**
**1,183-**||**-**
**--**| ||||||**-**
**--**||**-**
**--**| CCXX R3 accounts (SS) 5/16/2023 3 ||||||**-**|**--**||**-**|**--**| |---|---|---|---|---|---|---|---|---|---| ||||**Fund to which**||**Amount due**||||**When due**| ||**Details**||**liability relates**||**(optional)**||||**(optional)**| |**B5 Liabilities**|||||**-**|**--**|||| ||||||**-**|**--**|||| ||||||**-**|**--**|||| ||||||**-**|**--**|||| ||||||**-**|**--**|||| |Signed by one or two trustees on behalf of
all the trustees|Signature||Print|Name||||Date of approval|| ||||Neil|Tysall||||17/05/2023|| ||||Peter Blackburn|||||17/05/2023|| CCXX R4 accounts (SS) 5/16/2023 4