Trustees' Annual Report for the period
Period start date Period end date 01 04 2021 31 03 2022 From To
Section A Reference and administration details
Charity name
CLEOBURY MORTIMER MEN’S SHED
Registered charity number (if any) 1178085
Charity's principal address
PUDDING MEADOW COTTAGE EAGLE LANE CLEOBURY MORTIMER KIDDERMINSTER Postcode DY14 8RA
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| Vacant | Secretary | |||
| Neil Tysall | Treasurer | |||
| Peter Blackburn | Chair | |||
| Gwilym Butler | ||||
| Katja Jones | ||||
| Michael Patterson | ||||
| GuyJames | ||||
| Name of Honorary President | ||||
| David Robinson |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
How the charity is constituted
Charitable Incorporated Organisation
Trustee selection methods
By election for three-year term
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Additional governance issues
Cleobury Mortimer Men’s Shed (CMMS) is a member of the UK Men’s Sheds’ Association and, whilst an independent charity, works in support of their wider aims and objectives.
CMMS is a Charitable Incorporated Organisation (CIO) with an adopted constitution setting out its structure, functions, and governance. The members of the CIO shall be the trustees who are elected and cannot be transferred to anyone else. These trustees must number between three and seven and manage the affairs of the CIO and have responsibility for it in accordance with the Charities Act 2011.
Appointment of CMMS trustees, apart from the first trustees, must be for a term of three years by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment, the charity trustees must have regard to the skills, knowledge and experience needed for effective administration.
CMMS Financial Policy sets out the trustee’s responsibility for:
-
Safeguarding the assets of the charity
-
Keeping financial records in accordance with the constitutional document and the Charities Act
-
Preparing Annual Accounts in accordance with Charity Commission and HMRC guidelines
The Trustees will take reasonable measures to prevent fraud and avoid mistakes.
To enable them to carry out these responsibilities, trustees will adhere to a Financial Policy & Procedures document that details expected conduct and will apply to all Trustees of CMMS on their election/appointment and to all relevant members and volunteers. This document will be reviewed periodically by the Trustees of CMMS and revised, as necessary.
Section C Objectives and activities
To promote social inclusion for the public benefit by preventing, particularly, but not exclusively, men aged 18 or over who reside in Cleobury Mortimer or the surrounding area, from becoming socially excluded.
To assist the lonely and isolated back into society through the provision of facilities in which they can meet others and undertake creative, physical, or recreational activities, learn new or share existing skills and knowledge and support each other socially. To help add meaning and purpose to the lives of those in need.
Activities undertaken during 2021 include:
-
Assisted with the installation and dismantling of the town Christmas lights.
-
Helped the Town Council plant bulbs in the Queen Elizabeth Park.
-
Repaired the Town Council notice board.
-
Continued the submission of grant applications to fund CMMS objectives.
-
Purchased and installed Axminster machinery into the shed.
-
Made and installed bespoke security shuttering to the exterior doors and windows of the shed.
Section D Achievements and performance
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Section D Achievements and erformance p
We have successfully raised funds to build the shed and equip it with machinery. CMMS, in common with everyone else in the UK, has been impacted by the significant increase in electricity costs. We now need to increase our funding or restrict our opening to ensure we can meet these higher running costs going forward. Being a CIO, we cannot trade or sell our goods, so will rely on donations to support our work. It remains the aim of CMMS to support the users by providing as much access to the shed as we can afford. It is also our aim to support the wider community through the work we do and the projects we help. To date the CMMS has already provided significant support to community projects, and our doors have yet to officially open. We are blessed with great members who want to help and improve their town, and a community that has been generous in funding our progress so far.
2021 has seen CMMS achieve the following:
-
Secured a £2000 grant to fund hand tools.
-
Finished construction of shed exterior.
-
Insulate and clad the shed interior and applied a fire-retardant coating.
-
Creating new policies including membership and user policy.
-
Started to create a Health and Safety policy.
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Reviewed and refreshed CMMS policies and documentation including: Finance Policy & Procedure Financial Return forms Safeguarding Policy Code of Conduct
-
Assessed the implications of social distancing on the operation of the shed post Covid-19.
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• Supported and enhanced the town of Cleobury Mortimer by assisting in activities coordinated by the Town Council.
Section E Financial review
Brief statement of the charity’s policy on reserves
CMMS hold a Lloyds Bank Treasurers Account. There are no overdraft or credit facilities with the account. Our current policy is to only authorise expenditure within our means and not to commission, undertake or promise any work that exceeds our ability to make payment in full.
Our financial policy decrees that sufficient reserves will be held to meet the ongoing running costs such as utility bills, insurances, staff costs (should the charity employ anyone) and the sale of the site (should we need to close). At the time of this report the shed is non-operational, so the running costs remain unknown. As these will be, to greater extent, dictated by use and demand, we will gain an understanding of this commitment once operational, and trustees are committed to finalising a reserves policy within the finance policy.
We have no outstanding debts and sufficient funds to meet any anticipated expenditure. We presently recommend a membership fee of £5/month. However, we do not want potential users to be deterred through cost. For this reason, charges will remain discretionary and flexible, based on affordability, and need. Once operational, the trustees will have a greater understanding of the ongoing running costs and it is accepted the recommended monthly fee may alter to reflect this.
Details of any funds materially in deficit
N/A
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Financial Review
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CMMS Expenditure
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CMMS Income
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| Cleobury Mortimer Men's Shed Expenditure | Cleobury Mortimer Men's Shed Expenditure |
|---|---|
| Building-Labour | £3245.00 |
| Building-Materials | £3799.82 |
| Insurance | £671.64 |
| Utilities | £347.60 |
| Website | £19.19 |
| National Men’s Shed membership | £24.00 |
| Equipment Maintainance | £538.85 |
| Stationery | £4.99 |
| Machinery | £6753.82 |
| Total Expenditure | £15404.91 |
| Cleobury Mortimer Men's Shed Income | |
| Donations | £557.06 |
| Grants | £2000.00 |
| Members Subscriptions | £705.00 |
| Total Income | £3262.06 |
| Cleobury Mortimer Men's Shed Credit | |
| Opening balance | £15503.30 |
| Total Income | £3262.06 |
| Total Expenditure | £15404.91 |
| Closing Balance Carried Forward | £3360.45 |
Section F Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position Date |
|||
|---|---|---|---|
| Vacant | Peter Blackburn | Neil Tysall | |
| Secretary | Chair | Treasurer | |
| 10/04/2022 | |||
| 10/04/2022 |
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| Cleobury Mortimer Men’s Shed | No 1178085 | |
|---|---|---|
| Receipts andpayments accounts | CC16a | |
| For the period from 01/04/2021 |
To 31/03/2022 |
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 557 705 - - - - - - 1,262 - - - 1,262 539 3,245 672 24 |
Restricted funds to the nearest £ - - 2,000 - - - - - 2,000 - - - 2,000 - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 557 705 2,000 - - - - - 3,262 - - - 3,262 539 3,245 672 24 |
Last year to the nearest £ |
| Donations | 557 | 7,572 | |||
| MembershipSubscriptions | 705 | 350 | |||
| Grants | - | 10,010 | |||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| Sub total(Gross income for AR) |
1,262 |
17,932 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 17,932 | |||||
Equipment Maintainance/servicing |
539 | - | - | 539 | - |
| Buildingcosts(labour) | 3,245 | - | - | 3,245 | 1,300 |
| Insurance | 672 | - | - | 672 | 625 |
| Affiliation Costs | 24 | - | - | 24 | 24 |
CCXX R1 accounts (SS)
02/05/2022
1
| Buildingcosts(materials) | 3,800 | - | - | 3,800 | 4,776 | ||||
|---|---|---|---|---|---|---|---|---|---|
| Utilitybills | 348 | - | - | 348 | 162 | ||||
| Websie | 19 | - | - | 19 | 48 | ||||
| Storage Container Purchase | - | 2,850 | |||||||
| Stationery | 5 | - | - | 5 | - | ||||
| **Sub total ** | 8,652 | - | - | 8,652 | 9,785 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
Axminster Machines |
6,754 | - | |||||||
| - | |||||||||
| **Sub total ** | 6,754 | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 9,785 | |||||||||
| - 14,144 | - 12,144 | 8,147 | |||||||
| - | - | - | |||||||
| 15,503 | 15,503 | - | |||||||
| 1,359 | 3,359 | 8,147 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Details Bank Account Total cash funds (agree balances with receipts and payments account(s)) |
Unrestricted funds to nearest £ 1,359 - - 1,359 OK Unrestricted funds |
Restricted funds to nearest £ 2,000 - - 2,000 OK Restricted funds |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds |
CCXX R2 accounts (SS)
02/05/2022
2
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
to nearest £ |
|---|---|---|---|---|
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - |
B3 Investment assets B4 Assets retained for the charity’s own use
| Details Details CMMS Shed Storage Container Mobile home Collecting boxes Axminster Machinery |
Fund to which asset belongs Fund to which asset belongs |
Cost (optional) - - - - - Cost (optional) 2,850 600 68 6,754 20,000 - - - - |
Current value (optional) |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| Storage Container | 2,850 | - | |
| Mobile home | 600 | - | |
| Collecting boxes | 68 | - | |
| Axminster Machinery | 6,754 | - | |
| CMMS Shed | 20,000 | - | |
| - | - | ||
| - | - | ||
| - | - | ||
| - | - |
CCXX R3 accounts (SS)
02/05/2022
3
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Details Signature |
Fund to which liability relates Amount due (optional) - - - - - Print Name Neil Tysall Peter Blackburn |
When due (optional) |
|---|---|---|
| Date of approval |
||
| Neil Tysall | 10/05/2022 | |
| Peter Blackburn | 10/05/2022 |
CCXX R4 accounts (SS)
02/05/2022
4