Trustees' Annual Report for the period
Period start date Period end date 01 04 2020 31 03 2021
From To
Section A Reference and administration details
Charity name
CLEOBURY MORTIMER MEN’S SHED
Registered charity number (if any) 1178085
Charity's principal address
PUDDING MEADOW COTTAGE EAGLE LANE CLEOBURY MORTIMER KIDDERMINSTER Postcode DY14 8RA
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| Vacant | Secretary | |||
| Neil Tysall | Treasurer | |||
| Peter Blackburn | Chair | |||
| Gwilym Butler | ||||
| Katja Jones | ||||
| Michael Patterson | ||||
| GuyJames | ||||
| Name of Honorary President | ||||
| David Robinson |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
How the charity is constituted
Charitable Incorporated Organisation
Trustee selection methods
By election for three-year term
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Additional governance issues
Cleobury Mortimer Men’s Shed (CMMS) is a member of the UK Men’s Sheds’ Association and, whilst an independent charity, works in support of their wider aims and objectives.
CMMS is a Charitable Incorporated Organisation (CIO) with an adopted constitution setting out its structure, functions, and governance. The members of the CIO shall be the trustees who are elected and cannot be transferred to anyone else. These trustees must number between three and seven and manage the affairs of the CIO and have responsibility for it in accordance with the Charities Act 2011.
Appointment of CMMS trustees, apart from the first trustees, must be for a term of three years by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment, the charity trustees must have regard to the skills, knowledge and experience needed for effective administration.
CMMS Financial Policy sets out the trustee’s responsibility for:
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Safeguarding the assets of the charity
-
Keeping financial records in accordance with the constitutional document and the Charities Act
-
Preparing Annual Accounts in accordance with Charity Commission and HMRC guidelines
The Trustees will take reasonable measures to prevent fraud and avoid mistakes.
To enable them to carry out these responsibilities, trustees will adhere to a Financial Policy & Procedures document that details expected conduct and will apply to all Trustees of CMMS on their election/appointment and to all relevant members and volunteers. This document will be reviewed periodically by the Trustees of CMMS and revised, as necessary.
Section C Objectives and activities
To promote social inclusion for the public benefit by preventing, particularly, but not exclusively, men aged 18 or over who reside in Cleobury Mortimer or the surrounding area, from becoming socially excluded.
To assist the lonely and isolated back into society through the provision of facilities in which they can meet others and undertake creative, physical, or recreational activities, learn new or share existing skills and knowledge and support each other socially. To help add meaning and purpose to the lives of those in need.
Activities undertaken during 2020 include:
-
Made, delivered and installed owl boxes for the town.
-
Made, delivered, and installed a wooden nativity scene for St Mary’s Church and the community to see and enjoy.
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Assisted with the installation and dismantling of the town Christmas lights.
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Helped the Town Council create a bike trail.
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Continued the submission of grant applications to fund CMMS objectives.
The nativity scene and owl boxes have been made by CMMS members using their own materials and facilities as, at the time of this report, CMMS does not have an operational shed in which to conduct activities.
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Section D Achievements and performance
2020 has seen CMMS achieve the following;
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Achieved £10010 income from grant applications.
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Finished construction of shed exterior.
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Insulate and clad the shed interior and applied a fire-retardant coating.
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Maintained a public profile during lock down, completing community support projects that raised awareness of CMMS.
-
Reviewed and refreshed CMMS policies and documentation including: Finance Policy & Procedure Financial Return forms Safeguarding Policy Code of Conduct
-
Assessed the implications of social distancing on the operation of the shed post Covid-19.
-
Made owl boxes and Christmas nativity scene for the town.
-
Provided volunteers to help the Town Council create a bike trail for young people.
Section E Financial review
Brief statement of the charity’s policy on reserves
CMMS hold a Lloyds Bank Treasurers Account. There are no overdraft or credit facilities with the account. Our current policy is to only authorise expenditure within our means and not to commission, undertake or promise any work that exceeds our ability to make payment in full.
We are currently in the process of fundraising to equip a Men’s Shed in Cleobury Mortimer. The exterior shell is now complete, as is the installation of electricity. Water connections are underway to facilitate the safe disposal on wastewater and provide hand sanitising facilities.
Our financial policy decrees that sufficient reserves will be held to meet the ongoing running costs such as utility bills, insurances, staff costs (should the charity employ anyone) and the sale of the site (should we need to close). At the time of this report the shed is non-operational so the running costs remain unknown. As these will be, to greater extent, dictated by use and demand, we will gain an understanding of this commitment once operational, and trustees are committed to finalising a reserves policy within the finance policy.
We have no outstanding debts and sufficient funds to meet any anticipated expenditure. We presently recommend a membership fee of £5/month. However, we do not want potential users to be deterred through cost. For this reason, charges will remain discretionary and flexible, based on affordability and need. Once operational, the trustees will have a greater understanding of the ongoing running costs and it is accepted the recommended monthly fee may alter to reflect this.
Details of any funds materially in deficit
N/A
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April 2019
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Financial Review
CMMS Expenditure CMMS Income
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April 2019
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| Cleobury Mortimer Men's Shed Expenditure | Cleobury Mortimer Men's Shed Expenditure |
|---|---|
| Building-Labour | £1300.00 |
| Building-Materials | £4775.73 |
| Insurance | £624.84 |
| Utilities | £162.48 |
| Website | £47.49 |
| National Men’s Shed membership | £24.00 |
| Purchase of a storage container | £2850.00 |
| Total Expenditure | £9785.02 |
| Cleobury Mortimer Men's Shed Income | |
| Donations | £7571.62 |
| Grants | £10010.00 |
| Members Subscriptions | £350.00 |
| Total Income | £17931.62 |
| Cleobury Mortimer Men's Shed Credit | |
| Opening balance | £7356.70 |
| Closing Balance | £15503.30 |
| Total Credit | £8146.60 |
Section F Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position Date |
|||
|---|---|---|---|
| Vacant | Peter Blackburn | Neil Tysall | |
| Secretary | Chair | Treasurer | |
| 05/04/2021 | |||
| 05/04/2021 |
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| Cleobury Mortimer Men’s Shed | Cleobury Mortimer Men’s Shed | Cleobury Mortimer Men’s Shed | Cleobury Mortimer Men’s Shed | Cleobury Mortimer Men’s Shed | No 1178085 | No 1178085 | No 1178085 | CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
4/1/2020 | To | 3/31/2021 | ||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds to the nearest £ A1 Receipts |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|||||
| Donations | - 7,572- |
- -- |
- -- |
- 7,572- |
|||||
| Membership Subscriptions | - 350- |
- -- |
- -- |
- 350- |
|||||
| Grants | - 10,010- |
- -- |
- -- |
- 10,010- |
- -- |
||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||
| - -- |
- -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| Sub total(Gross income for AR) - 17,932- A2 Asset and investment sales, (see table). |
- 17,932- |
- -- |
- -- |
- 17,932- |
- -- |
||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - -- |
- -- |
- -- |
- -- |
||||||
| - -- |
- -- |
- -- |
- -- |
- -- |
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| Sub total- -- Total receipts - 17,932- A3 Payments |
- -- |
- -- |
- -- |
- -- |
- -- |
||||
| - 17,932- |
- -- |
- -- |
- 17,932- |
- -- |
|||||
| Storagecontainer | - 2,850- |
- -- |
- -- |
- 2,850- |
|||||
| Building costs (labour) | - 1,300- |
- -- |
- -- |
- 1,300- |
|||||
| Insurance | - 625- |
- -- |
- -- |
- 625- |
|||||
| Affiliation Costs | - 24- |
- -- |
- -- |
- 24- |
CCXX R1 accounts (SS)
12/29/2021
1
| Building costs (materials) | - | 4,776- | - | -- | - | -- | - | 4,776- | - | -- | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Utility bills | - | 162- | - | -- | - | -- | - | 162- | - | -- | |||||||||||
| Websie | - | 48- | - | -- | - | -- | - | 48- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Sub total ** | - | 9,785- | - | -- | - | -- | - | 9,785- | - | -- |
| A4 Asset and investment | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||||||||||||
| - | -- | - | -- | - | -- | |||||||||||||||
| - | -- | - | -- | - | -- | |||||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Total payments ** | - | 9,785- | - | -- | - | -- | - | 9,785- | - | -- | ||||||||||
| **Net of receipts/(payments) ** | - | 8,147- | - | -- | - | -- | - | 8,147- | - | -- | ||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||
| A6 Cash funds last year end | - | 7,357- | - | -- | - | -- | - | 7,357- | - | -- | ||||||||||
| **Cash funds this year end ** | - | 15,504- | - | -- | - | -- | - | 15,504- | - | -- |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Endowment | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | ||||||||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| B1 | Cash | funds | Bank Account | - | -- | |||||||||||
| - | 15,504- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | |||||||||||
| Total cash funds | - | 15,504- | - | -- | - | -- | ||||||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | OK | |||||||||||||
| Unrestricted | Restricted | Endowment | ||||||||||||||
| funds | funds | funds | ||||||||||||||
| Details | to nearest £ | to nearest £ | to nearest £ |
CCXX R2 accounts (SS)
12/29/2021
2
| B2 Other monetary assets | - | -- | - | -- | - | -- | ||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||||
| B3 Investment assets | - | -- | - | -- | ||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||||
| B4 Assets retained for the | Storage Container | - | 2,850- | - | 2,850- | |||||
| charity’s own use | Mobile home | - | 600- | - | -- | |||||
| Collecting boxws | - | 68- | - | -- | ||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- |
CCXX R3 accounts (SS)
12/29/2021
3
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Details Signature |
Fund to which liability relates Amount due (optional) - -- - -- - -- - -- - -- Print Name Neil Tysall Peter Blackburn |
When due (optional) |
|---|---|---|
| Date of approval |
||
| Neil Tysall | 4/5/2021 | |
| Peter Blackburn | 4/5/2021 |
CCXX R4 accounts (SS)
12/29/2021
4