2020-11-30-accounts - Huntingdon & Peterborough Federation Of Women's Institutes (Charitable Incorporated Organisation)

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Trustees’ Annual Report for the period

From 1[st] December 2019 Period start date to 30[th] November 2020 Period end date

Charity name: Huntingdon and Peterborough Federation of Women’s Institute

Charity registration number: 1178059

Objectives and Activities

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SORP reference
Summary of the Para 1.17 - To advance the education of
purposes of the charity women and girls for the
as set out in its public benefit in all areas.
-
governing document To promote sustainable
development for the public
benefit.
- To advance health for the
public benefit.
-
To advance citizenship for
the public benefit by the
promotion of
-
civic responsibility and
volunteering
Summary of the main Para 1.17 and
1.19
activities in relation to - Covid-19 interrupted many
those purposes for the face-to-face activities.
public benefit, in However, meetings,
particular, the activities, support, training and
projects or services workshops have been held
identified in the via Zoom. Newsletters
accounts. have continued to be
produced and information
distributed.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issues by the
have had regard to the Charity Commission on public
guidance issued by the benefit. While Covid-19 has
Charity Commission on curtailed activity we have
public benefit continued to campaign on various
issues including Climate Change
and Mental Health
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Para 1.38

Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
Due to Covid-19 we have not
been able to meet in the normal
way but have remained
Summary of the main connected with our membership
Para 1.20
achievements of the with newsletters, email, website,
charity, identifying the social media and zoom. The
difference the charity’s trustees and staff have continued
work has made to the to support members throughout.
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Although income is down due to
financial position at the Covid-19, a government grant
end of the period fund has helped maintain
adequate funds.
Statement explaining Para 1.22 Reserves are held to cover 12
the policy for holding months running costs.
reserves stating why
they are held
Amount of reserves held Para 1.22 £35,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 With the curtailment of normal
uncertainties about the fundraising activities, the
charity continuing as a trustees continue to look at best
going concern practice to ensure the long-term
future. There is a need to find
new ways to raise income.
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution and Rules for County
document Federations of WI’s
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected bi-annually
methods including by a vote. Any member of a
details of any county WI is eligible to be elected
constitutional provisions or co-opted. Candidates must be
e.g. election to post or nominated by a trustee or by a
name of any person or WI
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Huntingdon and Peterborough Federation of Women’s
Institutes
Other name the charity
uses
Registered charity 1178059
number
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Charity’s principal 6a Walden Road
address Huntingdon
Cambridgeshire
PE29 3AZ
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Josette Kermath Federation
1
Chairman
2 Sally Dalley Treasurer
3 Maria Pidoux
Anna Bradley-
4
Doorman
5 Chrissie Jennings
6 Karen Prestage
7 Jean Jefferies
8 Jane Williams
9 Phyllis Brooks
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

REGISTERED CHARITY NO. 1178059 HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th NOVEMBER 2020 Kinnalr(l Hlll Chartered Certlflèd Aceountants Montagu House 81 Hlgh Street HUNTINGDON PE29 3NY

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30th NOVEMBER 2020 CONTENTS PAGE INDEPENDENT EXAMINER'S REPORT RECEIPTS AND PAYMENTS ACCOUNT- Unreslricled Fund RECEIPTS AND PAYMENTS ACCOUNT - Restricted funds STATEMENT OF ASSETS AND LIPIBILITIES NOTES TO THE STATEMENT OF ACCOUNTS TRUSTEES, APPROVAL

INDEPENOENT EXAMINER'S REPORT TO THE BOARD OF TRUSTEES OF HUNnNGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI I report on the accounts of the Federatbn for tho yèar anded 30th Novèmbèi 2020 whlch ar& Sel out on pag88 2 to 8. Respective Responslbllltles of Trustses and E¥amlngr The charity'5 tru51*5 are responsible for the pparatIon of the accounts. The Charity's trustees consider that an audit is not Quid lor th1$ year under sectlon 144121 of the Charllies Act 2011 Ilhe 2011 A¢tl and that an independent examinatKn is needed. It 15 my responsibility to.. examine the account5 under sectn 145 of the 2011 Act, follow the procedures laid down in the general Direction5 given by the Charity Commission (under seclon 14515llbl of the 2011 Act. and slate whether any partlcular matters have come to my attenllon. Basls of Independent Examlnerf$ Report My examinath)n was carried out in accordance with the general direCtnS given by the Charity Comrnissicn. An examination indudes a review Of the accounting records kept by the charity and a mprIsOn of th8 aceounls presenied with those records. 11 also indudes ¢onsideralion of any unusual items or disdosure5 in the accounts, and seeking explanation$ from you as the trustees ¢on¢eming any such m8tt8TS. The piocedures undertaken do not provide all the evirlenc8 that would be r8quired in an audit, and consequent no opinion 15 given as to whether the acccunls present a'lrue and faiff wew anij the report is limi18d to Ir matters set out in the statement below. Independent Examlnerfs Ststsrnent In conneetlon whh my examination, no mattar has coma to ry attèntbn.. which give5 me rta50nable cause to believe that, in any mater1 respect, the requlrements.. lal to keep accounting record5 in accordance with Section 130 of the 2011 Act". and Ibl to prepare accounts which accord with the accounting record5 have not been mel.. Qr lo which, in my opinn, attention Should ba drawn in order to 8nable a proper understanding Df the accounts to be reached. N E HLtlchcraft Chartered Accountant 24lYliol I Kinnaird Hlll Chart¢rgd A¢¢ountants Montagu House 81 Hlgh Street HUNTINGDON Cambs PE29 3NY

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIO) STATEMENT OF ACCOUNTS FOR YEAR ENDED 30th NOVEMBER 2020 RECEIPTS AND PAYMENTS ACCOUNT IUNRESTRICTED FUNDS) 2020 2019 RECEIPTS NFWI AGtivitie5: Affiliation Fees.. 35.366.93 38.407.98 Stationery Diaries Pooling of Fares Raffle Ticket Sales 197.29 348.44 432.00 1,221.03 550.00 1,008.00 458.04 3,237.07 977.73 Committge ActivitSes: Membership Creative Crafts & Cookery Events & Leisure Public Affairs Annual Federation Day Exe¢utivetrruslees 112.00 448.00 1,938.44 2.197.56 15,436.82 1.516.00 941.00 4.955.44 6,275.70 1,650.00 25,560.08 Office and Administration Public Liability Insurance Photocopier and Postage Newaletter and Adverts Yeai Book Income 1.090.10 561.74 4,867,50 382.00 6,901.34 1.165.80 719.35 5.087.60 423.00 7.395.75 Other Income AGM Centenary Speaker panel HDC Gr8nt Denman Income from lapsed Wl Wl Shop Miscellaneous Income 638.00 6.943.90 213.00 160.00 10.000.00 1,813.00 10.10 251.94 44.73 10,682.73 9,391.94 Investment Income: Bank Interest 64.64 202.32 TOTAL RECEIPTS 58,948.81 84,195.14 Total receipts as above Total payments as per page 3 Nel receiplsllpaymentsl Transactions on behalf of restricted funds Balance of cash funds blfvld Balance of cash funds 58,948.81 51,445.36 7,503.45 3,032.39 89,363.78 99,899.62 84.195.14 81.996.88 2.198.26 4.817.04 82.348.48 89,363.78

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES (CIO) STATEMENT OF ACCOUNTS FOR YEAR ENDED 30th NOVEMBER 2020 RECEIPTS AND PAYMENTS ACCOUNT (UNRESTRICTED FUNDS} 2020 2019 PAYMENTS NFWI Actlvltles: National Affiliation Fees 19,206.08 20,775.13 Stationery Diaries Lady Denman Cup Raffle Tickets Pooling of Fares 448.04 326.85 817.78 504.00 60.00 52.00 1,044.00 2,477.78 432.00 1,206.89 Committee Actlvltles Membership Creative Crafts & Cookery Events & Leisure Public Affairs Annual Federation Day Executive l Trustees 212.65 476.80 1,083.03 127.80 -1,421.45 868.98 1,347.81 491.87 1,596.83 9,369.00 S19.65 5,240.80 2,121.08 19,339.23 Office and Administratlon Public Liability Insurance Premises Insurance Repairs, Renewals and Cleaning Employees Photocopier PTinting and Stalionery Office Equlpmenl Telephone and WebsitelHosting Postage Advertising Professional Fees Licences Bank Charges Accountancy Fees 903.69 920.58 796.15 20.034.83 1.188.57 67.38 1,232.06 613.78 1.113.22 391.15 582.44 203.86 951.95 2,040,00 31,039.66 944 13 525.79 19,738.17 1,201.65 35.82 1,080.47 787.66 1,243.87 40.00 383.07 2,040.00 28.861.48 Other Expenditure AGM Denman Miscellaneous 770.00 6.636.00 1.576.30 152.78 8.365.08 53.10 823.10 TOTAL PAYMENTS 51.445.36 81,996.88

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30th NOVEMBER 2020 RECEIPTS AND PAYMENTS ACCOUNTS (RESTRICTED FUNDSI 2020 2019 PROPERTY FUND RECEIPTS Donations- Hire of Hall 200 Club Car Park 4.035.00 2.519.00 1.060.00 7.614.00 4,501.50 5,098.00 350.00 9,949.50 PAYMENTS 200 Club Rates Light & Heal Repairs and Renewals Maintenance Security Expenses Committee Expenses 450.00 355.41 1,885.82 78.00 1,722.98 80.00 9.40 4.581.61 500.00 520.21 1,894.09 1,073.92 753.64 348.00 42.60 5,132.46 Total receipts as above Total payments as above Net receiptsllpayment5} Transacted through general cash funds Balan¢e of cash fvnds 7.614.00 4.581.61 3,032.39 3.032.39 0.00 9,949.50 5,132.461 4,817.04 14,817.04 0.00

HUNYINGDON AND PETERBOROUGH FEDERATIOM OF WOMEN'S INSTITUTES ICIOI STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 301h NOVEhlPER 2020 STATEMENT OF ASSETS AND LIABILITIES ATTHE END OF THE PERIOD 2020 2020 2020 Unrestslcted R85trict*d De5iynated rund8 fund8 funds 2020 2019 Total funds Total funds FIXED ASSETS Tangble fixed ass81$ Iiot• 2 402.524.61 402.524.61 403.256.71 CURRENT ASSETS Cash funds Cash al Bar. CurrentAccount Inveslrnent Ac¢oynl 15.949. 85.380.81 46.35 101.376 22 172,260.841 72,280.84 3.439.43 25,655 95 15.949.06 85,380.61 46.35 4.024.57 85.318 17 23.04 Cash in Hand R8siricted cash funds held in general accounts Desi9naled cash funds held in general accounts 2 294.86 2,294.88 101.376.22 72.280.84 89.363.78 97,936.79 othèr moh8tary atsséts Stock. Bouks and publicalvjns Slalion8ry and badges 535.79 185.12 535.79 185.12 548.04 134.20 Debtors 720.91 720.91 682 24 TOTAL ASSETS 428,9)1.47 72,280.84 2,294.86 504.621.74 493.302 73 LIABILITIES Creditors and accruals Lapsed In5tilule funds 2,000.(M) 1.016.55 1,304.82 1,204.82 TOTAL LIABILITIES 1,304.82 1.304.62 3.016.55 NET ASSETS 427,596.65 72 280.64 2,294.86 503,316.92 490.288.18 ANALYSIS OF FUNDS G8wdral unreslri¢ied funds Lpnd & Buildiros Revaluation Propety fund Opening of N¥WI,$ Educational Fund Denman Denman Appeal Shov & Exhibitions 116,T41.20 310,000.00 118.741.20 310.000.00 70,437.76 2.041.81 1,843.08 109.700.46 310.000.00 67.405 37 1.oe4.00 70.437.78 2.041.61 1,843.08 1,756.(6 87.02 253.27 253.27 253.27 426.741.20 72.280.84 2,294.88 502.316.92 490.286.16

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S IP4STITUTES ICIOI NOYES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 301h NOVEMBER 2020 ACCOUNTING POLICIES.. Ba818 of preparatlon of finanGlJl ststemer The fhanci81 $taletnen15 have bpen prepared under the reeeipls and paymenls basls, with 4 supporilng Slalement of assets and1SabS11ti8s. Hunlingdon & Pelerborough Federallon of Women's Inslilule. Gharity reyi5kn1ion number 229014. registered lo become a Charllable Incorporated OrgaThsalion regislrallon number 1178059 on 23rd April 2018. continuing with the Same wotk anu the comparatives are forlhe full ye4r ended 30th November 2018. Depreclatlon Freehohj pmpety Is includad In the siaiemeni of asse15 and abilItieS and has teen revalued at the request of Ihe Injslees by Barker Slorey Mallhews on 10th June 2015 Tf* Executive ¢ommlllee requested the freehold propety value be In¢rease¢ In 2016 to Ihe falrvaue valuation assurning reshJenlial developmenl. Other tangible fixed a8s81s were revalued by the iru5tees a5 al 3151 DeceThber20DO. Depreciation has been calculated lo Wle off Ih15 valuatKin overthe remaining expected useful llves uslng the foll0M rates.. FreehDld prDperty Furniture Equipment Caieriny equipment No eeallOn 15% on redurg b8lance ba51$ Z5% on reduurg balan bas1$ ZO% on reduaro balance basls stocks Stocks have tÉen ¥ald bylhe Iwstees al the lower of Gosl and net realisable value. Rastrlctgd tund5 Separate funds have been mainlaned in respect of the following.. Property Fund Main141nEd for the fvnding of repai[5 and renovation to the freehokl property. Denmon Room Fund Malnlained lor Ihe funding ofrefurb15hment lo a room al Denm8n COlge. Oxford. D951gna¢9d Fund$ Separate fund5 have been de51gnaled in r85pecl of the followlng.. Opening of Newwfs Lapsed Wl's Denman Denrnan Appeal Dm8Th Weekend Shows & ExhibIOn$ Educalional Fund

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES ICIOI NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 30th NOVEMBER 2020 TANGIBLE FIXED ASSETS Froghold Prorty Catsring Furnlturo Equlpm9nt Equlpm8nl Total Cost or valuallon At 1 December 2019 Additions Revaluations Disposals AI 30 November 2020 400,000.00 3.902.77 10.291.59 5,037.73 419,232.09 400,000.00 3,902.77 10,29159 5,037.73 419,232.09 Depreciation Al 1 December 2019 Charge for year Revaluations Elimination on disposa18 At 30 November 2020 3.625.69 41.56 8,399.90 472.94 3.949.79 217.60 15,975.38 732.10 3.667.25 8.872.84 4,167.39 16,707.48 Ngt Book Value At 30 November 2020 400,000.00 235.52 1.418.75 870.34 402,524.61 At 30 November 2019 400,000.00 277.08 1.891.69 1,087.94 403,256.71 Freehold propety Comprises of land and buildings which were revalued by Barker Storey Matthews, local property valuers, on 10th June 2015. As al 30th November 2016, the trustees uplifted the valuation lo reflect the market value on the basis that planning permission would be granted for residential development. 31 Related Party Note The receipts and payments in relation to exe¢utives and Irustess is disdosed on page 2-3 of receipts and payments account.

HUNTINGDON AND PETERBOROUGH FEDERATION OF WOMEN'S INSTITUTES (CIO) TRUSTEES. APPROVAL TO THE FINANCIAL STATEMENTS The Trustees confirm their approval to the Statement of Accounts for the year ended 30th November 2020 forming pages 2 10 7 of these financial statements. On behalf of the trustees-. 001. Chairman S Dalley Treasurgr Date: 1_4h Ay.,,I Z<al