## **Report for 2024/25 Prepared for the AGM of the Management Committee - Monday 19th April 2025**
## **Introduction**
The following is a summary report of the main activities carried out at the village hall on behalf of the trustees.
## **Working Group.**
The working group continues to support the hall activities, primarily arranging bookings, ongoing upkeep and maintenance. Current members are:
Mike Robotham (Chairman), Wendy Lawrie (Treasurer), Jane Johnstone (Bookings), Liz Robotham (Secretary), Maureen Tropman and Jenny Hudson. All members are thanked for their ongoing support.
By agreement with the trustees, the working group no longer hold formal (minuted) meetings. Any meetings are on an ad-hoc basis to discuss arrangements for any organised events needing the support of the working group.
## **Bookings**
The hall continues to receive booking from regular users and one-off bookings, mainly from the website. The hall continues to host monthly cinema nights (through the winter months), making good use of the previously installed cinema equipment.
## **Conditions of Hire**
No changes to the hire conditions have taken place since the 1[st] April 24. It is proposed that the hire charges be reviewed at the AGM (see agenda item)
## **Website (www.cutthorpevillagehall.com)**
The website continues to attract interest for bookings.
## **Maintenance/Upkeep**
- Intruder Alarms – Serviced by “BusinessWatch”
- Fire Extinguishers – Inspected by Martin Chubb
- Legionella – This was put on hold while the kitchen and HW boiler was replaced
- The external door/door frame in the kitchen was rotten and has been replaced
- The kitchen window was badly frosted and has been replaced
- The boundary wall to the rear of the hall has been re-instated
## **Projects/Upgrades Completed**
- Kitchen Upgrade – This has been successfully completed within budget.
- A new storage shed has been installed
- A new roller shutter door has been installed, replacing the old sliding wood door
## **Projects/Investment to consider for 25/26 (see separate agenda item)**
- 1) Hall Heating system - The existing fan heater arrangement has a number of shortcomings:
- The heater units are old and very inefficient
- The heater controls are essentially ineffective and are easily tampered with.
It is proposed that a discussion document is developed looking at the possible range of options for a replacement system and submitted for consideration.
- 2) Front Windows – These are in poor condition and badly in need of refurbishment or replacement
- 3) Planters – these are falling apart and need replacing
**Accidents -** There have been no reportable accidents in the year.
Mike Robolham - May 2025
||CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|CUTTHORPE VILLAGE HALL - FINANCIAL STATEMENT AS 31/03/25|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**APR**
**MAY**
**JUNE**
**JULY**
**AUG**
**SEPT**
**OCT**
**NOV**
**DEC**
**JAN**
**FEB**
**MAR**
**TOTAL**|||||||||||||
|**INCOME**
Letngs
Other
Cinema|353|610|328|448|369
679|448
490|425
504
280|783|303
275
86|422|373|266|5128
1458
856|
|**TOTAL**|**353**|**610**|**328**|**448**|**1048**|**938**|**1209**|**783**|**664**|**422**|**373**|**266**|**7442**|
|||||||||||||||
|**EXPENDITURE**
Cinema
WiFi
Windows
Consumables
Water
Insurance
Electrical
NEDDC
Kitchen
Electricity
Cleaner
Music Licence
Alarm
Outside Space
Plumbing
Events
website|38
10
48
232
80
108
30|38
119
232
80
22
60|38
424
288
232
100
30
96|38
103
34
232
80
30
76|38
232
60
162
30|22
38
100
1080|38
33
1726
84
100
4991
244|19
38
98
54|243
38
13
297
130
20|25
38
115
100|121
38
10
1273
174|43
10
99
699
140|430
461
30
218
234
424
288
99
1739
3611
1024
162
304
6251
96
96
244|
|**TOTAL**|**546**|**551**|**1208**|**593**|**522**|**1240**|**7216**|**209**|**741**|**278**|**1616**|**991**|**15711**|
||**INCOME**
7442
**BALANCE AT 31/3/24**
**£26,797**
**EXPENDITURE**
15711
**PROFIT/LOSS -**
-8269
**BALANCE AT 31/03/25**
**£18,528**|||||||||||||