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2025-08-31-accounts
Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
01 09 2024 31 08 2025

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) Charity's principal address

Burrough Green Playgroup

1177997

Bradley Road
Burrough Green
NEWMARKET
Postcode CB8 9NG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Daniel Cole Chair Committee of BGP
Alex McDonnell Treasurer Committee of BGP
Paul Anson Committee of BGP
Beth Higginson Committee of BGP

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Cicely Davidson, Manager and Lisa Avis, Manager (Maternity Cover)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

Charitable Incorporated Organisation (CIO) How the charity is constituted

Elected at AGM by members, can be co-opted by management committee Trustee selection methods at other times

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

N/A

Section C Objectives and activities

Either (Prospectus): Burrough Green Playgroup aims to:

Summary of the objects of the charity set out in its governing document

OR (Constitution):

To advance the education of children below compulsory school age by (a) providing safe and satisfying group play, in which parents have the right to take part

(b) encouraging other charitable activities through which parents may help the children

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Burrough Green Playgroup is led by a management committee of volunteers. It is a community pre-school open to all children from 2.5 years to school starting age.

The playgroup is open 38 weeks each year following the school timetable. We are closed during school holidays, half term, teacher training days and bank holidays. We are currently open four days a week (Monday- Thursday) and expect to open again five days a week during the next financial year. We provide care and education for young children who are at least 30 months old up until statutory school age.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Provision for the development and learning of children from birth to five years is guided by the Early Years Foundation Stage. Our provision reflects the four overarching principles of the Statutory Framework for the Early Years Foundation Stage: A Unique Child, Positive Relationships, Enabling Environments and Learning and Development.

The rising 5's (children due to start school in September 2025) have benefited from our very close relationship with Burrough Green Primary School. This included the ability to attend the School’s wrap around care. To help keep our fees low, we hold several fundraising activities each year.

We confirm the trustees have had regard to the Charity Commission's guidance on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

We have had varying numbers of children attending the setting Summary of the main throughout the year. The maximum number of children we can take at the achievements of the charity setting at any time is 19, although the total number is based on the during the year number of staff and age of the children. We continue to provide for the free 30 hours childcare facility and this has encouraged some new entrants into the setting. We offer home visits where we meet the children and their families in their own home environment. In addition, we offer drop in days where children can attend the setting with parents and carers before attending the setting. We find this is very positive as it builds stronger partnership with families. We operate a hardship policy to provide additional support where children have special educational needs or where a little extra financial support may improve the experience of the child. Each child is an individual and their needs are unique to them. This support has included providing taxis for children to attend the setting; the provision of additional unfunded hours at no cost; the provision of activities (e.g. dance) at no cost; the provision of books or toys at no cost. We have also supported families suffering from bereavement at Christmas with food and presents. Hardship cases are decided on a case by case basis. All policies have again been reviewed to ensure compliance with current legislative requirements. This includes our safeguarding, data protection and welfare policies. We continue to achieve parental involvement through use of Tapestry and "All about me" forms. We use resources for child-led activities and continue to improve our assessment procedures of children's progress and out reporting of this to parents. We are trying to encourage more interaction between parents/ carers and the setting which has included running meetings over video conferences over the last year. Staff have all attended different training courses this year and have also received refreshed training in SENCO, ENCO, child protection and Technology in the early years. In September 2021 we were inspected by OFSTED who awarded us a “Good” and provided us with a glowing report available at https://files.ofsted.gov.uk/v1/file/50171056. 2024-2025 has seen an increase in the number of children after a decline in recent years. This has allowed cash reserves to grow, although not to their previous highs. It looks like the following year will continue on this trend and there are indications that the numbers of children will reach a the maximum level in 2026. This is due to increased children numbers in the catchment area, the Government’s commitment to providing 15 hours free childcare to all children over the age of 3, and the increased funding rates provided for children.. As a small employer we understand the financial struggles staff will have with the increasing cost of living. We continue to pay salaries of all staff so that they are paid at least the Living Wage (www.livingwage.org.uk). Fundraising is a key element in ensuring the financial security of the setting and to that end we continue to see opportunities to fundraise. In the summer of 2025 we supported the Village Fete, which accounted for the majority of our fundraising for the year.

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Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit		 We have an annual operating budget of around £80,000, which is paid for
by fees and local authority funding.
Cash reserves fluctuate dependent on timing of funding. We have a
general policy of maintaining minimum cash reserves equivalent to at
least 6 weeks of outgoings.
We are owed £6,000 by the HMRC for statutory maternity pay. We had
previously been owed £7,200 for a previous maternity which was
reimbursed during 2025. There are no further reserves held in other
accounts.
N/A

Further financial review details (Optional information)

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Daniel Cole Position (eg Secretary, Chair, Chair Trustee etc) Date 01/11/2025

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----- Start of picture text -----
BURROUGH GREEN PLAYGROUP , ACCOUNTS FOR PERIOD 01.09.2024 to 31.08.2025
RECEIPTS 2024/25 2023/24 PAYMENTS 2024/25 2023/24
Balances b/f: Salaries & staff costs 68,008.84 64,932.62
Current a/c 15,642.59 31,221.62 Staff training 888.00 209.40
Cash in hand 0.00 30.85 Cleaning 88.82 0.00
15,642.59 31,252.47 Equipment, stationery 1,478.64 1,989.88
Snacks, school dinners 528.18 630.29
Fees 7,861.62 11,952.55 Rent, rates, telephone 6,770.44 9,410.08
Funding 81,132.26 50,758.48 Insurance, membership etc 1,417.80 1,243.84
HMRC refunds 7,212.79 0.00 Misc expenses (see below) 1,909.51 1,666.57
Fundraising (see below) 1,706.00 342.65 81,090.23 80,082.68
National Savings and Investments 3,193.46 1,218.60
Donations 0.00 200.52 Balances c/f:
101,106.13 64,472.80 Current a/c 35,658.49 15,642.59
Cash in hand 0.00 0.00
35,658.49 15,642.59
116,748.72 95,725.27 116,748.72 95,725.27
Fundraising breakdown: Misc expenses breakdown:
Small business grants 0.00 0.00 New IT equipment and furniture 0.00 0.00
Gift to replace furniture 0.00 0.00 Fundraising expenses 8.00 0.00
Sponsored sports week 0.00 0.00 Photos 0.00 0.00
Bingo 0.00 0.00 MPLC 131.11 119.52
Bags2school 0.00 40.00 Tapestry 178.20 162.00
Easyfundraising 0.00 0.00 Christmas / Graduation bears 113.58 0.00
Raffle 0.00 137.95 Ofsted 35.00 70.00
Summer Fete 1,625.00 0.00 Dance 800.00 825.00
Tea towels 0.00 0.00 Tea towels 0.00 0.00
Photos 81.00 0.00 DBS checks, job advertising 197.64 0.00
Zoo Lab 0.00 0.00 Bank charges 111.98 89.30
Sports Day 0.00 164.70 Exterior Maintenance 65.00 81.75
Halloween disco 0.00 0.00 HMRC 100.00 200.00
Quiz night 0.00 0.00 Advertising 119.00 119.00
Easter egg hunt 0.00 0.00 chinese new year 50.00 0.00
1,706.00 342.65 1,909.51 1,666.57
----- End of picture text -----

BURROUGH GREEN PLAYGROUP

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PLAYGROUP

I report on the accounts of the Playgroup for the year ended 31.8.2025.

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general directions given by the Charity Commissioners. The examination included a review of the accounting records kept by the Playgroup and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, accounting records have not been kept as required to produce a true and fair view of the financial affairs of the Playgroup.

A-M Sultan,

167 Peckham Rye, London, SE15 3HZ