2022-08-31-accounts - Burrough Green Playgroup

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	01	09	21		31	08	2022

Section A Reference and administration details

Charity name

Burrough Green Playgroup

Other names charity is known by Registered charity number (if any) Charity's principal address

1177997	1177997
Bradley Road
Burrough Green
NEWMARKET
Postcode	CB8 9NG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Daniel Cole	Chair		Committee of BGP
Alex McDonnell	Treasurer		Committee of BGP
Paul Anson			Committee of BGP
Kayleigh Wilson		To July2022	Committee of BGP
Beth Higginson			Committee of BGP

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Mrs Marie Spencer, Manager

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Elected at AGM by members, can be co-opted by management committee Trustee selection methods at other times

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Either (Prospectus): Burrough Green Playgroup aims to: provide high quality care and education for children below statutory school age;

Summary of the objects of the charity set out in its governing document

work in partnership with parents to help children to learn and develop; add to the life and well-being of the local community; and offer children and their parents a service that promotes equality and values diversity.

OR (Constitution):

To advance the education of children below compulsory school age by (a) providing safe and satisfying group play, in which parents have the right to take part

(b) encouraging other charitable activities through which parents may help the children
(c) furthering the aims of the Pre-school Playgroups Association

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Burrough Green Playgroup is led by a management committee of volunteers. It is a community pre-school open to all children from 2.5 years to school starting age.

The playgroup is open 38 weeks each year following the school timetable. We are closed during school holidays, half term, teacher training days and bank holidays. We are currently open four days a week (Monday- Thursday). We provide care and education for young children who are at least 30 months old up until statutory school age.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Provision for the development and learning of children from birth to five years is guided by the Early Years Foundation Stage. Our provision reflects the four overarching principles of the Statutory Framework for the Early Years Foundation Stage: A Unique Child, Positive Relationships, Enabling Environments and Learning and Development.

The rising 5's (children due to start school in September 2022) have benefited from our very close relationship with Burrough Green Primary School.

To help keep our fees low, we hold several fundraising activities each year. This year we have raised money by putting on Easter egg hunt, a raffle, bags for school, pub quiz in addition to promoting Amazon Smile and Easy Fundraising. In addition to this staff put lead on other small fundraising activities.

We confirm the trustees have had regard to the Charity Commission's guidance on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

This year (2021-2022) has continued to be a challenge year due to the Summary of the main COVID 19 pandemic. While we have managed keep the setting open for achievements of the charity the majority of a year there were challenges with staff and children during the year developing COVID 19. We continued to operate under restricted conditions to control the spread for most of the year. However, with the support of our staff, charity members/ parents and carers, Burrough Green C of E Primary School, Local and Central Government we continue to remain in a good financial position. We have had varying numbers of children attending the setting throughout the year. The maximum number of children we can take at the setting at any time is 19, although the total number is based on the number of staff and age of the children. We continue to provide for the free 30 hours childcare facility and this has encouraged some new entrants into the setting. We offer home visits where we meet the children and their families in their own home environment. In addition, we offer drop in days where children can attend the setting with parents and carers before attending the setting. We find this is very positive as it builds stronger partnership with families. We operate a hardship policy to provide additional support where children have special educational needs or where a little extra financial support may improve the experience of the child. Each child is an individual and their needs are unique to them. This support has included providing taxis for children to attend the setting; the provision of additional unfunded hours at no cost; the provision of activities (e.g. dance) at no cost; the provision of books or toys at no cost. Hardship cases are decided on a case by case basis. All policies have again been reviewed to ensure compliance with current legislative requirements. This includes our safeguarding, data protection and welfare policies. We continue to achieve parental involvement through use of Tapestry and "All about me" forms. We use resources for child-led activities and continue to improve our assessment procedures of children's progress and out reporting of this to parents. We are trying to encourage more interaction between parents/ carers and the setting which has included running meeting over video conferences over the last year. Staff have all attended different training courses this year and have also received refreshed training in First Aid, SENCO, ENCO, child protection and Technology in the early years. In September 2021 we were inspected by OFSTED who awarded us a “Good” and provided us with a glowing report available at https://files.ofsted.gov.uk/v1/file/50171056. As a small employer we understand the financial struggles staff will have with the increasing cost of living. As a result, the Trustees made the decision to increase salaries of all staff so that they are paid at least the Living Wage (www.livingwage.org.uk). Fundraising is a key element in ensuring the financial security of the setting and to that end we are in a fundraising partnership with Burrough Green Primary School in order to pool resources and hopefully achieve more successful fundraising activities. We raised £1,097 in fundraising activities in the financial period.

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Section E Financial review

We don' t currently hold monies in a separate reserve account. We have Brief statement of the an operating budget of around £30,000. There are no further reserves charity’s policy on reserves held in other accounts.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Daniel Cole Position (eg Secretary, Chair, Chair Trustee etc) Date 31/10/2022

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----- Start of picture text -----
BURROUGH GREEN PLAYGROUP , ACCOUNTS FOR PERIOD 01.09.2021 to 31.08.2022
RECEIPTS 2021/22 2020/21 PAYMENTS 2021/22 2020/21
Balances b/f: Salaries & staff costs 57,825.15 48,034.65
Current a/c 27,273.89 22,246.87 Staff training 386.22 401.50
Cash in hand 30.85 0.00 Cleaning 73.18 1,177.01
27,304.74 22,246.87 Equipment, stationery 3,341.94 2,136.48
Snacks, school dinners 477.75 583.85
Fees 13,328.07 13,285.71 Rent, rates, telephone 7,715.72 5,830.89
Funding 69,926.06 50,668.36 Insurance, membership etc 1,043.99 1,122.35
Snacks, school meals 0.00 0.00 Misc expenses (see below) 1,428.63 961.99
Fundraising (see below) 1,097.07 1,002.52 72,292.58 60,248.72
Covid-19 government support 0.00 0.00
Donations 320.95 350.00 Balances c/f:
84,672.15 65,306.59 Current a/c 39,653.46 27,273.89
Cash in hand 30.85 30.85
39,684.31 27,304.74
111,976.89 87,553.46 111,976.89 87,553.46
Fundraising breakdown: Misc expenses breakdown:
Bingo 0.00 145.00 MPLC 88.98 86.39
Bags2school 0.00 36.00 Tapestry 134.40 121.20
Easyfundraising/Amazon Smile 145.77 91.12 Graduation bears 142.19 97.40
Christmas raffle 25.00 725.40 Ofsted 35.00 35.00
Christmas concert and lights 0.00 0.00 Dance 750.00 350.00
Tea towels 0.00 0.00 Tea towels 0.00 0.00
Graduation Photos 105.00 0.00 DBS checks, job advertising 96.58 144.87
Pub lunch event 0.00 5.00 Bank charges 99.00 81.13
Halloween disco 0.00 0.00 Misc costs 30.48 46.00
Quiz night 601.30 0.00 Advertising 52.00 0.00
Easter egg hunt 220.00 0.00
1,097.07 1,002.52 1,428.63 961.99
----- End of picture text -----

BURROUGH GREEN PLAYGROUP

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PLAYGROUP

I report on the accounts of the Playgroup for the year ended 31.8.2022.

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general directions given by the Charity Commissioners. The examination included a review of the accounting records kept by the Playgroup and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, accounting records have not been kept as required to produce a true and fair view of the financial affairs of the Playgroup.

A-M Sultan,

9 Dagmar road, Camberwell, London, SE5 8NZ