**Trustees' Annual Report for the period** Period start date Period end date **01 09 2020 31 08 2021 From To**
## Section A Reference and administration details
**Charity name** Burrough Green Playgroup
**Other names charity is known by Registered charity number (if any)** 1177997 **Charity's principal address** Bradley Road Burrough Green NEWMARKET **Postcode** CB8 9NG
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Daniel Cole Chair Committee of BGP
2 Alex McDonnell Treasurer Committee of BGP
3 Paul Anson Committee of BGP
4 Kayleigh Wilson Committee of BGP
5 Beth Higginson Committee of BGP
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7
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Mrs Marie Spencer, Manager
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Elected at AGM by members, can be co-opted by management committee at other times
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Either (Prospectus): Burrough Green Playgroup aims to:** provide high quality care and education for children below statutory school age;
work in partnership with parents to help children to learn and develop; add to the life and well-being of the local community; and
**Summary of the objects of the charity set out in its governing document**
offer children and their parents a service that promotes equality and values diversity.
## **OR (Constitution):**
To advance the education of children below compulsory school age by (a) providing safe and satisfying group play, in which parents have the right to take part
(b) encouraging other charitable activities through which parents may help the children
- (c) furthering the aims of the Pre-school Playgroups Association
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Burrough Green Playgroup is led by a management committee of volunteers. It is a community pre-school open to all children from 2.5 years to school starting age.
The playgroup is open 38 weeks each year following the school timetable. We are closed during school holidays, half term, teacher training days and bank holidays. We are open five days a week. We provide care and education for young children who are at least 30 months old up until statutory school age.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Provision for the development and learning of children from birth to five years is guided by the Early Years Foundation Stage. Our provision reflects the four overarching principles of the Statutory Framework for the Early Years Foundation Stage: A Unique Child, Positive Relationships, Enabling Environments and Learning and Development.
The rising 5's (children due to start school in September 2021) have benefited from our very close relationship with Burrough Green Primary School. They have enjoyed having a school lunch on Wednesdays throughout the summer term and have joined in with lessons for the half term after the May half term holiday.
To help keep our fees low, we hold several fundraising activities each year. This year we have had our annual Christmas Lights switch on, bingo night, bags for schools, as well as other smaller staff led fundraising activities.
**We confirm the trustees have had regard to the Charity Commission's guidance on public benefit.**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This year (2020-2021) has continued to be a challenging year due to the COVID 19 pandemic. While we have managed keep the setting open for the majority of a year there were challenges with staff and children developing COVID 19. We continued to operate under restricted conditions to control the spread. However with the support of our staff, charity members/ parents and carers, Burrough
Green C of E Primary School, Local and Central Government we continue to remain in a good financial position.
We have had varying numbers of children attending the setting which has been limited at times due to households isolating. We can take a maximum of 19 children in the setting at any time, although the total number is based on the number of staff and age of the children. We continue to provide for the free 30 hours child care facility and this
has encouraged some new entrants into the setting. We offer home visits where we meet the children and their families in their own home environment. In addition we offer drop in days where children can attend the setting with parents and carers before attending the setting. We find this is very positive as it builds stronger partnership with families.
We operate a hardship policy to provide additional support where children have special educational needs or where a little extra financial support may improve the experience of the child. Each child is an individual and their needs are unit to them. This support has included providing taxis for children to attend the setting; the provision of additional unfunded hours at no cost; the provision of activities (e.g. dance) at no cost; the provision of books or toys at no cost. Hardship
cases are decided on a case by case basis.
All policies have again been reviewed to ensure compliance with current legislative requirements. This includes our safeguarding, data protection
and welfare policies. We continue to achieve parental involvement through use of Tapestry and "All about me" forms. We use resources for child-led activities and continue to improve our assessment procedures of children's progress and out reporting of this to parents. We are trying to encourage more interaction between parents/ carers and the setting which has included running meeting over video conferences over the last year. Staff have all attended different training courses this year and have also received refreshed training in First Aid, SENCO, ENCO, child protection and Technology in the early years.
Fundraising is a key element in ensuring the financial security of the
setting and to that end we are in a fundraising partnership with Burrough
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## Section D Achievements and performance
Green Primary School in order to pool resources and hopefully achieve
more successful fundraising activities.
We have raised £1,352 in fundraising activities in the last financial period.
## **Section E Financial review**
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We don' t currently hold monies in a separate reserve account. **Brief statement of the** We have an operating budget of around £30,000. There are no **charity’s policy on** further reserves held in other accounts. **reserves**
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
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**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Daniel Cole **Position (eg Secretary,** Chair Trustee **Chair, etc) Date** 06/06/2022
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BURROUGH GREEN PLAYGROUP , ACCOUNTS FOR PERIOD 01.09.2020 to 31.08.2021
RECEIPTS 2020/21 2019/20 PAYMENTS 2020/21 2019/20
Balances b/f: Salaries & staff costs 48,034.65 41,475.86
Current a/c 22,246.87 20,707.96 Staff training 401.50 159.30
Cash in hand 0.00 0.00 Cleaning 1,177.01 878.17
22,246.87 20,707.96 Equipment, stationery 2,136.48 1,026.99
Snacks, school dinners 583.85 260.72
Fees 13,285.71 7,811.75 Rent, rates, telephone 5,830.89 8,282.60
Funding 50,668.36 41,431.99 Insurance, membership etc 1,122.35 1,208.84
Snacks, school meals 0.00 0.00 Misc expenses (see below) 961.99 5,966.00
Fundraising (see below) 1,002.52 9,058.27 60,248.72 59,258.48
Covid-19 government support 0.00 2,451.60
Donations 350.00 43.78 Balances c/f:
65,306.59 60,797.39 Current a/c 27,273.89 22,246.87
Cash in hand 30.85 0.00
27,304.74 22,246.87
87,553.46 81,505.35 87,553.46 81,505.35
Fundraising breakdown: Misc expenses breakdown:
Small business grants 0.00 3,000.00 New furniture 0.00 4,806.00
Gift to replace furniture 0.00 5,000.00 Fundraising expenses 0.00 107.29
Sponsored sports week 0.00 Photos 0.00
Bingo 145.00 210.00 MPLC 86.39
Bags2school 36.00 72.00 Tapestry 121.20 121.20
Easyfundraising/Amazon Smile 91.12 66.07 Graduation 97.40 153.24
Christmas raffle 725.40 Ofsted 35.00
Christmas concert and lights 0.00 268.00 Dance 350.00 600.00
Tea towels 0.00 176.00 Tea towels 0.00 120.00
Graduation 0.00 DBS checks, job advertising 144.87 48.29
Zoo Lab 0.00 Bank charges 81.13
Pub lunch event 5.00 45.00 CAPS 0.00
Halloween disco 0.00 221.20 Misc costs 46.00 9.98
1,002.52 9,058.27 961.99 5,966.00
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BURROUGH GREEN PLAYGROUP
IINDEPETrIDlI NT EXAMINER'S REPORT
TO THE TRUSTEES OF THEI PLAYGROUP
I report on the accounts of the Playgroup for the year ended 31.8.2021.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the general directions given by the
Charity Commissioners. The examination included a Teview of the accounting records kept
by the Playgroup and a comparison of the accounts presented with those records. It also
included consideration of any unusual items or disclosures in the accounts, and seeking
explanations from you as trustees concerning any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit, and consequently I do not
expi'ess an audit opinion on the view given by the aceollnls.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention which gives me
reasonable cause to believe that, in any material i'especl, a¢¢ounting records have not been
kept as required to produce a true and fair view of the financial affairs of the Playgroup.
A-M Sultan,
9 Dagmar road, Camberwell, London, SE5 8NZ