## Section
## **Trustees' Annual Report for the period**
Period start date Period end date
**From** 1 April 2021 **To** 31 March 2022
## Reference and administration details
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Charity name Barham Village Residents Association
Other names charity is known
BVRA
by
Registered charity number (if
any) 1177975
Names of the charity trustees who manage the charity
737 Harrow Road,
Wembley, London,
Middlesex
Postcode HA0 2LL
Charity's principal
address
Dates acted if not for Name of person (or body)
Trustee name Office (if any)
whole year entitled to appoint trustee (if
Judith Miller Chair BVRA
Baar Hersi Vice Chair BVRA
BVRA
Treasurer BVRA
Martha Kyeremeh
Amal Abdullahi Secretary BVRA
BVRA
Business and events
Nicole Nganga
Development
Manager
Membership BVRA
Emeka Nwokoye Executive
BVRA
Community Trustee
Mary Daly
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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## **Names and addresses of advisers (Optional information)**
March **2012**
**TAR**
1
**Type of Section Nam Address adviser e Structure, governance and management**
## **Description of the charity’s trusts**
## **Name of chief executive or names of senior staff members (Optional information)**
CIO - ASSOCIATION Registered 17 Apr 2018 Type of governing document (eg. trust deed, constitution) How the charity is Association constituted (eg. trust, association, company) Trustee are appointed or Elected from membership or reappointed Trustee selection methods (eg. annually at the General Meeting. appointed by, elected by) **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section**
## **Objectives and activities**
The objectives of BVRA are as follows:
**Summary of the objects of the charity set out in its governing document**
-
- To facilitate a bridge between Notting Hill Genesis and the residents of Barham Village.
To create a cohesive community who are able to come together regardless of age, race, ethnicity and religion.
- To provide a recreational space for activities and discourage social isolation within the community.
- To provide outreach to neighbouring communities.
March **2012**
**TAR**
2
In Planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee’s meetings.
Community Centre:
Throughout the year BVRA has hosted Councillor surgeries where members of the public are able to come to our community centre to meet with the elected Councillors for Brent in consultation meetings. This takes place once a month and it is held for two-hour period. People from all over the borough have the opportunity to come to a neutral venue to garner advice and voice their concerns.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public**
This venue and service is a great benefit for people to seek advice without having to make appointments. It is on the main road and has wheelchair access. We welcome all people within the area of benefit regardless of personal background, faith, gender, personal circumstances.
We liaise with the Area Housing Manager and their Legal team to secure the Lease on the Community Centre; this will relieve us from the restricted use and allow us more freedom to extend our service to the community and for the public benefit.
## **Additional details of objectives and activities (Optional information)**
Our trustees visit members of the community to invite them to meetings and encourage participation by consulting and offering an open-door policy to speak to any of the trustee’s in regards to issues they may be having.
We still encourage this and will help member of our community or signpost to other organisations who will help them.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
We are grateful for the many hour’s volunteers, including member volunteers, have spent encouraging the Residents to participate in new and developing plans we have for 2021.
Without this valuable contribution of time, we would not be able to achieve our goals.
- policy programme related
- investment;
- contribution made by
March **2012**
**TAR**
3
TAR
March 2012
**Summary of the main achievements of the charity during the year**
BVRA were able to secure a meeting in regards to finalising our lease for the Community Centre space with Notting Hill Genesis, (NHHG) Legal team.
We have the Final draft of the Lease BVRA still needs to sign the final lease papers, this will be completed once NHHG has carried out all the agreed repair’s maintenance books, Keys, etc and finalise the handover document BVRA was instrumental in negotiating the parking Management and keeping in mind the Residents that were promised priority. A more safe and fair parking is in place for the Resident of Barham Village. Our volunteer participated in overseeing all Residents was notified of the works to be carried on our streets; in order for the Road to be correctly marked up to be compliant to be managed by our Local Authority. BVRA currently have decided to have reserves as a contingency and for **Brief statement of the** upcoming expenses. One of the major objectives that we have is to open **charity’s policy on reserves** our Community Centre to the wider public and host events and meetings that will be beneficial to community morale. At present our reserve limit is £15000. This is to anticipate all the start-up costs that will be necessary for the upkeep and running of the Community Centre once the lease has been completed. The funds will cover expenses such as insurance, furnishing, staff, equipment for events etc. The hope is that the Community Centre will be in full operation by the end of 2021. Once in full operation the funds will be used to cover such expenses completely. It will also be our intent to rebuild the fund so that over time we are able to use the funds in the event of a financial emergency. Our plans still remain the same for now we just have to delay it until we are able to open the Community Centre. We might have to spend a little more to promote our building. **Details of any funds** n/a **materially in deficit**
**Section Financial**
March **2012**
**TAR**
5
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section**
## **Other optional information**
When the Community Centre is fully launched, we will begin with popular group classes like Yoga and Pilates.
We intend to offer coffee mornings to gather information from residents and the public about the services they would like to be run at the Centre.
We are also aiming to collaborate with other groups to offer a wider choice of activities for our residents, making it more affordable and cost effective.
We will have BAM (a virtual help desk) along with a member of staff to navigate the system We have a small office to hire for local business, alongside another office which offers hotdesking. There is a large function room available for hire for conferences/meetings and parties. The function room can be divided to accommodate two smaller groups.
With the help of volunteers and fund-raising events this would highlight the Community Centre and the new activities we are bringing to the area we hope to cover events for all ages.
## **The trustees declare that they have approved the trustees’ report above. Section Declaratio Signed on behalf of the charity’s trustees**
**Signature(s)** JP Miller
**Full name(s)** Judith P. Miller
**Position (eg Secretary,** Chair Secretary **Chair, etc) Dat** 31. 01.2023 **e**
March **2012**
**TAR**
6
March **2012**
**TAR**
**Barham Village Residents Association**
## **Income & Expenditure**
## **TREASURERS REPORT FINANCIAL YEAR 1ST APRIL 2019 - 31ST MARCH 2020**
## **OPENING BALANCE**
The actual opening balance recorded on the bank account
## **Total**
## **REVENUE**
The actual revenue recorded on the bank account **Total** Breakdown:
Fraud Refund Nottinghill Genesis TRA Annual Grant Councillor Surgeries Lloyds Bank Compensation
## EXPENSES
The actual expenses/costs recorded on the bank account **Total** Breakdown: Insurance IT Support Catering for AGM May 2019 Equipment/Furniture Fraud
## **CLOSING BALANCE**
The actual closing balance recorded on the bank account
**Total £13,158.23**
## **EXPECTED INCOME FOR 2022-2023**
Membership Subscriptions Donations Grant Funding Fund Raising Nottinghill Genesis TRA Annual Grant Community Centre Venue Hire Event/ Activity bookings and premiums
## **EXPECTED EXPENSES/COSTS 2022-2023**
Insurance Community Centre Land Registry Business Rates
Services Charges Cleaning Services/Repairs Auditors Health & Safety (Fire & Pat Testing) Book Keeping Community Centrey furniture Office Stationary/Supplies Catering Equipment Catering Supplies Utilities/Bills (Water, heating, electricity, phone and Broadband) Volunteer Expenses Training Event/Activity Facilitators costs Other Miscellaneous
**Our expected income and expenses/costs are a forecast of what we endeavor it to be, we change according to how things progress in the financial year 2022-2023.**
**£ 11,049.63**
## **£ 1,970.95**
|£|300.95|
|---|---|
|£|300.00|
|£|1,080.00|
|£|50.00|
## **£ 1,182.35**
|£|229.60|
|---|---|
|£|535.00|
|£|20.83|
|£|95.97|
|£|300.95|
**£ 11,838.23**
**Charity Name Barham Village Residents Association No (if any) Receipts and payments accounts CC16a** 1 April 2021 31 March 2022 **For the period To from**
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**0**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**0**
**0**||||**Last year**
**to the nearest £**|
||**0**
**-**||||**- 0**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for AR)_|**0**||||**0**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**0**|**-**|**-**|**-**|**0**|
**-** _**Sub total**_ **-** _**Total receipts**_ **0 - - - 0**
## **A3 Payments**
|**A3 Payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|
||**0**||**-**||**-**||**-**||**0**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**0**||**-**||**-**||**-**||**0**|
**A4 Asset and investment purchases, (see table) - - - - - - - -** _**Sub total**_ **-**
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Total payments - - - - -
Net of receipts/(payments) - - - - -
A5 Transfers between funds
- - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end
13,158.23 - - - -
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## **Section B Statement of assets and liabilities at the end of the period**
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Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds
- - -
- - -
0
- - -
Total cash funds - - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets 0 - - -
- - -
- - -
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## **B3 Investment assets**
**B4 Assets retained for the charity’s own use**
**Fund to which Current value Cost (optional) Details asset belongs (optional)** 0 **Fund to which Current value Cost (optional) Details asset belongs (optional)** 0 **-**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|**Details**
0
Signature|**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
JP MILLER|**When due**
**(optional)**|
|---|---|---|
||||
||||
||||
||||
||||
|||Date of
approval|
||JP MILLER|30.03.2022|
||||