COYTRAHEN COMMUNITY ASSOCIATION
Minutes of the Annual General Meeting held on Wednesday 5[th] . November 2025 in the Philip Squire Community Centre
Present :-C.Melean (C) ;J.Roberts (VC) ; J.Faulkner ; K.Redwood ; M.James ; K.Faulkner ; J.Bowen ; I.Hill ; L.Redwood ; E.Phillips ; T.Madden ; E.Davies ; J.Davies .
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Apologies for Absence
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Were received from D.Evans ; L.Turner
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Welcome and Chairperson’s Report The outgoing Chair welcomed members to the Meeting. It had been a very busy year with our New Room up and functioning extremely well. He especially welcomed the setting up of a ‘Tea and Comfort’ group which meets every Monday and is well attended . Linked to this we had purchased equipment with a grant from BCBC to equip a ‘Warm Hub’ in case of need. We had also installed Solar Panels (special thanks to Evan Phillips) and an alarm system (special thanks to Lee Redwood) . All events had been successful and all our Groups were functioning well. He thanked all Members for their support throughout the year and expressed the hope that the coming year would be equally successful.
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Minutes of the meeting held on the 6[th] . November 2024 Were read and agreed to be a true record.
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Matters Arising None
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Treasurers’ Report
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The joint Treasurers tabled a statement of the Accounts for 2024-25. JF reported that the financial situation was sound and thanked those members who had worked hard to obtain grants.The joint work between herself and Kath Redwood had gone very well and she felt that this had been a very welcome innovation. The Accounts had been audited by Mr.Wyn Davies and she read out a letter from Mr. Davies confirming that all was in order.
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Election of Officers
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The Minute Secretary briefly took the Chair for the election of the Chairperson. Mr. C.Melean agreed to stand again with the continuing help of Members and was unanimously elected. He then resumed the Chair and took the Meeting through the election of other officers.
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Chairperson -Mr.C.Melean
Vice Chair – Mrs. J.Roberts
- Treasurers Mrs. J.Faulkner and Mrs.Kath Redwood Bookings – Mrs.L.Turner
Events - Mr.M.James
Minute Secretary – Mr .K. Faulkner
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New Business
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None
The Chairperson closed the Meeting at 6.35pm.
Coytrahen Community Association
Receipts and Payments Account
For the Year ending 30th September 2025
| RECEIPTS | 2024/25 | 2023/24 | EXPENDITURE | 2024/25 | 2023/24 | 2023/24 | |||
|---|---|---|---|---|---|---|---|---|---|
| Grants | 43,161.40 | 2,880.95 | Administraton | 850.44 | 1,568.34 | ||||
| Rafes | 183.00 | 904.50 | Building Maintennance | 7,837.05 | 5,602.86 | ||||
| Hall Hire | 20,071.00 | 15,601.00 | Telepohones & Utlites | 6,923.48 | 11,641.93 | ||||
| Ticket Sales | 549.00 | 546.00 | Equipment | 5,712.57 | 455.35 | ||||
| Cofee Shop Sales | - | 100.00 | Bar & Cofee Costs | 2,834.75 | 3,008.27 | ||||
| Bar & Cofee Shop | 3,967.70 | 5,573.93 | In House Entertainment | 3,902.01 | 877.45 | ||||
| Christmas Dinners | 373.00 | 476.00 | Cofee Shop | - | 419.65 | ||||
| Fun Day | 831.70 | - | Senior Citzens Dinner | 765.22 | 800.00 | ||||
| Donatons | 1,345.00 | 3,593.00 | Donatons | 74.75 | 44.00 | ||||
| Fund Raising | 1,691.50 | 1,554.00 | PRS | 498.58 | - | ||||
| History Club | 84.00 | 203.00 | Christmas | - | 509.00 | ||||
| Table Hire | - | 35.00 | Hall User Refunds | 240.00 | 190.00 | ||||
| Book Club | 12.00 | 132.00 | Fun Day | 350.00 | 380.00 | ||||
| Gardening Club | - | 300.00 | Solar Panel Installaton | 16,679.05 | - | ||||
| Tea & Comfort | 298.00 | - | Capital Project | 2,178.76 | 202,973.57 | ||||
| Bank Interest | 117.80 | 89.61 | Income/Expenditure | 23,987.74- | 5,817.14 | ||||
| Admin/Miscellaneous | 149.30 | 178.38 | |||||||
| Capital Project | - | 190,485.91 | |||||||
| 72,834.40 | 222,653.28 | 72,834.40 | 222,653.28 | ||||||
| Balance B/F | 17,057.63 | Bank Current Account |
28,350.61 | ||||||
| Add Income | 72,834.40 | Deposit Account | 12,815.63 | ||||||
| 89,892.03 | 41,166.24 | ||||||||
| Less Expenditure | - | 48,846.66 | Unpresented Cheque | -120.87 | |||||
| 41,045.37 | 41,045.37 | ||||||||
| Cheque No. | £ | ||||||||
| Note - PRS is Performing Rights Society | Unpresented Cheque | 100523 | 120.87 |
11 Glan yr Afon, Cwmfelin. CF34 9HU Tel: 01656 736751 Mob. 07709672701 27th October 2025 Mrs J. Faulkner, 1, Box Cottage, Coytrahen, Bridgend Dear Mrs. Faulkner Re: Audit of Coylrahen Community Association Accounts for the financial year ended 30th September 2025 I thank you for giving me the opportunty to audit your association's accounts for the above financiai year. I have completed my work and agreed wtlh you and Mts. Redwood at our final meeting this evening {27110120251 to make minor adjustments to certain sections of the accounts. We also agreed on the overall income and expendf(ure details reflected in the receipts and payrnents account. I must congratulate you on your cashbook recordings. which. were detailed, accurate and easy to follow. Finally, I would like to thank you for your assistance during my work this year and I wish you. your colleagues and the Association every success for the future. My fee for this yearfs work is. as agrwj £1(KJ.CM) (same as 20231241 I trust that you and your members are satisfied wf(h the above. Sincerely G. W. Davies MBE