## **COYTRAHEN COMMUNITY ASSOCIATION** 

## **Minutes of the Annual General Meeting held on Wednesday 6[th] November 2024 in the Philip Squire Community Centre** 

**Present** :  C Melean, (C) I Hill, J Roberts (VC), J Bowen, L Redwood, K Redwood, D Evans, M James (Events), J Faulkner, K Faulkner. 

## **1. Apologies for Absence** 

Apologies were received from E Davies, J Davies, E Phillips, D Davies and P Gronow. 

## **2. Welcome and Chairperson’s Report** 

The outgoing Chair welcomed members to the meeting.  He gave a brief resumé of the year’s activities which had been dominated by the project to convert the old changing rooms into a new usable space.  This had been achieved we should be pleased with the outcome.  He thanked everyone for their support throughout the year. 

## **3. Minutes of the meeting held in November 2023** 

The minutes of the meeting were read and agreed to be a true record. 

## **4.  Matters arising** 

There were no matters arising. 

## **5.  Treasurer’s Report** 

The Treasurer tabled a statement of the accounts for 2023-24.  She gave a brief account of the main activities of the year, particularly the large sums of money involved in completing the project.  The accounts had been audited by Mr Wyn Davies and she read out a letter from Mr Davies confirming that the books were in order.  In the letter he regretfully resigned as auditor.  The Treasurer reported  that owing to the increased workload in dealing with the payment monies, his fee had been increased to £100. Members agreed to this.  Iris Hill proposed a vote of tanks to the Treasurer for all her hard work in a difficult year.  Members supported this unanimously. 

- ➢ ACTION:  KF to send a letter of thanks to Wyn Davies. 

## **6. Election of Officers** 

The minute secretary briefly took the Chair for the election of the Chairperson.  Mr C Melean agreed to stand again and was unanimously elected.  He then took the meeting through the other officers: 

Chairperson: -  Mr C Melean Vice Chair:    -  Mrs J Roberts Treasurer:     -  Mrs J Faulkner with Mrs K Redwood Mrs I Hill wished to resign as Bookings Officer Bookings:      -  Mrs L Turner Events:          -  Mr M James Minutes Sec: -  Mr K Faulkner 

The Chair thanked Iris for her many years of service. 

1 



## **7.  New Business** 

There was none. 

The Chair closed the meeting at 6.30 pm 

Signed:  ______________________        Date: 

2 



Recelpts and Payments Account
2022123
Grdnts
2.88Q95 3.284.04
Admlnlstratlon
9t￿5• J.077.50
Building Inaintenan¢e
15.601.M 13.88&(¥l TOleth￿ and Uldilles
1.639.
Equiwnent
229.yj
5J7I93 4.025.25
47&•Q
•0
J.56&34 2,016.37
&60Z86 a438.35
i1.641.93 5,456.42
4SX35 1.265.23
3.40127 2.W2.Jl
877.45 2.847.90
35a48
88i•Q 675.
43.50
40.00
671.79
495.00
o.
Hall hlre
rickot salos
Coffe Shop •alos
Bar sales
Fun Day
Donations
Fund rahlng
Hlstory Club
Tablo hlre
Book Club
Ganlenlng Club
Bank interest
Admin Imiscellaneou
Capilal Project
IJ54.•0 J.109.25
20X•O
165.
60.
23J.(Al
Hall usor r•fun
FunDay
190.rt1
38Q
132•Q
39.62
451.13
o.NJ
-5.817.14 4.031.J3
17138
190A8&91
22165128 27237.28
22Z65A28 27.237.28
Balanco bff
Add Income
a87&77
.151A3
32.902J2
.15.84529
17.0Sf.63
24S528.
17.057.63
Choque No.
100475 15.84&29

12. Glan yr Afon,
Cwmfelln.
CF34 9HU
Tel: 01656 736751
Emall: wyn1947@sky."
com
27th Ortober 2024
Mrs J. Faulkner.
l. Box Cottage.
Coytrahen.
Bridgend
Dear Mrs. Faulkner
Re: Audit of Coytrahen Communlty Assoclatlon
Accounts for the year ended 30th September 2024
I thank you for giving me the opportunity to audit your association's ac-
counts for the
above mentioned financial year.
I have completed my work and have supplied you with a few minor adjust-
ments made
In order to complete the bank to cashbook reconciliation.
Your cashbook is in good order and therefore I have no hesitatlon in giving
your accounts a clean blll of health.
I regret to infonn you that I have now retired from Audit worf( and will no
longer be available to be involved with your community association.
I would like however. to thank you for your assistance during my work and
therefore wish you and your colleagues every success for the future.
My fee for this year's work is £. 1gD. ly
Sincerely
Wyn
G. W, Davies MBE
To follow - minor adjustment and some queries that ts needed on your cash
book for 2023124.
Can you give me a time and date to meet you both early this week7