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2024-04-30-accounts

Friends of St James’ Park CIO

Annual Return 2023-24

1[st] May 2023 – 30[th] April 2024

Additional Notes (added 14th March 2025 by current trustees)

Owing the to resignation of the previous treasurer at the AGM held in September 2023 and the absence of the trustee who has compiled these financial statements submitted at the AGM held on 28th February 2025 and her subsequent resignation on 5th March 2025 without giving further information on the Annual Return 2023 - 24, it has not been possible for the current trustees to fully establish the basis of allocating expenditure to different sub-categories and the extent to which certain events expenses have been netted off against events income.

The reformatting of the accounts from the format used by the charity in previous years appears to have resulted in some small adjustments to comparative figures relating to the previous year's accounts. Having now sought advice and checked against bank account details the current trustees are satisfied there is no evidence that the accounts are substantially in error or misleading.

©Friends of St. James’ Park 2025 Reg Charity No 1177957

FoSJP Annual Return 2023-24.docx This page added 14 March 2025

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Friends of St James’ Park CIO

Annual Return 2023-24

1[st] May 2023 – 30[th] April 2024

1. Notes to the Accounts

Accounts Basis

FoSJP's accounts are done on a cash-accounting basis, i.e. receipts and payments. Annual income for the past four years has been in the region of £60k - £65k, mostly comprised of grants. Some income is raised via FoSJP's numerous events and activities.

General and Restricted Funds

Most of FoSJP's expenditure is accounted for by the Reaching Communities Fund. Most income is allocated to the General (unrestricted) fund. There is also a separate fund for FoSJP's History Group, who carry out their own activities and fundraisers under the FoSJP umbrella. Other small restricted funds arise from time to time.

Monetary Assets

FoSJP's transactions are primarily carried out via online banking with dual-authentication.

In addition to the bank account, FoSJP also has a Paypal account, however this is only used for payments in emergency situations.

Finally, FoSJP has a petty cash fund, which for 2022-23 was heavily used for many different types of expenditure as well as merged donations from Community Club. This practice has been reduced for 2023-24, and stopped entirely for 2024-25, as we seek to significantly improve our financial controls.

Grant Income

FoSJP secured a £250k 5-year grant from the National Lottery's Reaching Communities fund, commencing the end of Jan 2020. This is currently FoSJP's primary source of funding. The grant is received in six-monthly installments of approx £25k. A surplus at the end of Jan 2025 means that the grant can be spread to the end of Jul 2025.

Other small grants have been secured over the past five years.

©Friends of St. James’ Park 2025 Reg Charity No 1177957

FoSJP Annual Return 2023-24.docx This version 28 Feb 2025

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Coding

For the purposes of public accounts submission, coding is restricted to three tiers, the first being Income/Expenditure.

The second tier of coding is as follows:

01 General Expenditure - includes staff universal to all FoSJP operations

02 FoSJP Groups - splits out specific groups run by FoSJP - twice-weekly Community Club, fortnightly Serendipity (autism focused), and weekly Gardening (volunteers assisting with the upkeep of the park).

03 Events - FoSJP's event days and activities outside of those accounted for by FoSJP's Groups - usually fundraising-orientated.

04 Shirley Local History Group

05 Grants

06 Donations

07 Other Fundraising

08 Volunteer Costs - e.g. travel reimbursements and refreshments (marked as Benefits in Kind).

09 Community Outreach - initiatives furthering the reach and networking opportunities of FoSJP within Southampton, including collaborations with allied organisations. These collaborations are aimed at combining resources to provide activities and opportunities for the benefit of local residents, e.g. the Talking Bench initiative. Community Outreach also includes free activities run by FoSJP that are aimed at a wider audience and focus on community engagement rather than being an exercise in fundraising.

Further coding splits out transactions further, e.g. into exact event dates, employee name etc. For the purposes of confidentiality and commercial sensitivity, these finer coding tiers are not included here.

Events

FoSJP holds regular large events, coded as 03 Events .

Fundraising income is generated on the day of these large events, and in the days leading up to and following the events. This income might include ticket sales, stall takings, raffles, tombolas, and bucket donations. Such income is coded as follows:

Contributions in Trust - pre-agreed % donations from large vendors, reliant on trust between both parties. Event Day Income - monies collected on the day and not covered by the other codes. Pitch Fees - a fixed charge for small stallholders for a pitch on the day.

Raffles - income from any raffles held on the day.

Ticket Sales - income for tickets sold on the day and in advance, for entrants and participants e.g. to the Dog Show and Village Show, and for regular ticketed events e.g. barbecues and concerts.

SumUp machines are used at all events, as well as the ability to pay in cash or via Paypal.

©Friends of St. James’ Park 2025 Reg Charity No 1177957

FoSJP Annual Return 2023-24.docx This version 28 Feb 2025

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2. Statement of Receipts and Payments for Year Ended 30 April 2024

----- Start of picture text -----
2023-24 2022-23
Receipts GENERAL RESTRICTED TOTAL TOTAL
01 General Expenditure Supplies - - - 19.81
02 FoSJP Groups Salaries, NI and Pensions - 398.34 398.34 -
03 Events Event Day Income 6,186.44 - 6,186.44 4,117.54
Contributions in Trust 1,333.40 - 1,333.40 715.00
Pitch Fees 810.00 - 810.00 620.00
Ticket Sales 226.26 - 226.26 182.07
Supplies - 19.95 19.95 10.00
Raffles - - - 36.34
04 Shirley Local History Group Book Sales - 157.97 157.97 -
Raffles - 132.00 132.00 -
Equipment Sales - 40.00 40.00 -
05 Grants Recurring Grants - 54,360.00 54,360.00 53,884.50
One-Off Grants - 3,381.55 3,381.55 299.15
06 Donations Donations 205.73 213.63 419.36 128.50
07 Other Fundraising Community Lotteries 152.00 - 152.00 99.00
Community Supporters 5.00 - 5.00 5.00
08 Volunteer Costs Benefits in Kind - 368.15 368.15 -
8,918.83 59,071.59 67,990.42 60,116.91
----- End of picture text -----

©Friends of St. James’ Park 2025 Reg Charity No 1177957

FoSJP Annual Return 2023-24.docx This version 28 Feb 2025 Page heading amended 14 Mar 2025

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Payments
01 General Expenditure
Salaries, NI and Pensions
Office Hire
Equipment Purchases
Insurance
Training
Supplies
Mobile Phone
Benefits in Kind
Advertising and Publicity
Software and Subscriptions
PAT Testing
Sessional Work		 2023-24 2022-23
TOTAL
TOTAL
16,462.02
17,296.61
1,710.00
4,458.00
1,708.18
-
694.72
684.91
427.20
63.00
112.51
956.52
160.26
-
142.85
147.12
67.80
1,708.00
59.99
194.48
-
127.07
-
85.50
15,110.06
8,578.88
9,120.00
3,159.00
1,046.75
5,186.90
125.42
520.86
-
57.45
8,128.77
7,504.58
946.44
1,431.27
425.00
-
317.67
241.79
128.95
-
72.00
108.00
50.00
400.00
30.00
30.00
15.77
110.62
-
760.00
78.48
66.62
24.30
2,232.98
186.00
-
368.15
35.00
10.66
-
4,776.27
3,735.71
27.15
-
8.00
-
1.08
-
-
290.03
62,542.45
60,170.90
5,447.97
53.99
-
55,859.55
6.33
61,313.85
GENERAL
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
50.00
30.00
-
-
-
-
-
-
-
-
-
-
-
-
80.00
8,838.83
16,041.64		 RESTRICTED
16,462.02
1,710.00
1,708.18
694.72
427.20
112.51
160.26
142.85
67.80
59.99
-
-
15,110.06
9,120.00
1,046.75
125.42
-
8,128.77
946.44
425.00
317.67
128.95
72.00
-
-
15.77
-
78.48
24.30
186.00
368.15
10.66
4,776.27
27.15
8.00
1.08
-
62,462.45
3,390.86
-
39,817.91
02 FoSJP Groups
Salaries, NI and Pensions
Venue Hire
Sessional Work
Supplies
Equipment Purchases
03 Events
Salaries, NI and Pensions
Equipment Hire
Activity Hire
Supplies
Equipment Purchases
Venue Hire
Event Day Income
Pitch Fees
Advertising and Publicity
Performers and Speakers
04 Shirley Local History Group
Performers and Speakers
Supplies
05 Grants
One-Off Grants
08 Volunteer Costs
Benefits in Kind
Travel
09 Community Outreach
Salaries, NI and Pensions
Travel
Supplies
Advertising and Publicity
Equipment Purchases
SURPLUS / DEFICIT
Balance brought forward 1st May 2023
Corrections to balances brought forward 1st May 2023
Balance carried forward 30th April 2024
447.01 440.68
-
25,327.48 35,986.37 61,313.85

This correction due to a significant quantity of petty cash data being omitted from the submission for 2022-23

Note added by current trustees 14 March 2025

We have not currently been provided with details to explain the above statement.

©Friends of St. James’ Park 2025 Reg Charity No 1177957

FoSJP Annual Return 2023-24.docx This version 28 Feb 2025

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Note added by trustees 14 Mar 2025

3. Statement of Monetary Assets and Liabilities as at 30 April 2024

----- Start of picture text -----
2023-24 2022-23
Monetary Assets TOTAL TOTAL
Current Account 61,313.85 55,833.19
Paypal - -
Petty Cash - 32.69
Total Monetary Assets 61,313.85 55,865.88
2023-24 2022-23
Represented by Funds TOTAL TOTAL
GENERAL 25,327.48 16,488.65
Total General Funds 25,327.48 16,488.65
RESTRICTED
Asda Grant 2023 186.00 -
Banner Fund 335.00 335.00
SCC Festival Grant 2023 1,256.25 -
SCC VE 75 Grant - 500.00
Shirley Local History Group 4,159.62 3,718.80
Reaching Communities Fund 28,884.44 33,658.37
SVS Litterpicking 2023 9.12 9.12
Gardening Fund 1,155.94 1,155.94
Total Restricted Funds 35,986.37 39,377.23
Total Funds 61,313.85 55,865.88
----- End of picture text -----

©Friends of St. James’ Park 2025 Reg Charity No 1177957

FoSJP Annual Return 2023-24.docx This version 28 Feb 2025 Page heading amended 14 Mar 2025

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Independent ExamRner's Report Inde￿ndent examinerfs report on the accounts Spction A Indepeiidenl ExatrTriner's Report Frierxl¥ of St Jam88 Parfr On a¢￿￿nts fgrth• y•ar •nd•d 30104r2024 C￿rIty no 1177957 S•t out on pw I repNI to the tru8¢988 on my examination of the a(t4unts of the above charity fth8 Trnsfi for the year ended 30 As th? charty's trustee8, you are responsibl8 lor Ihe preparat￿n of the ats>Junt$ in 8ccordanc8 ￿th the requirements of the Charitsss Act 2011 Respon￿bIlItI0$ •Trd bas18 of rnport I report in respect of my exarnination ol lh8 Trusl'$ accounts carried eut underseL1￿rI 145 of the 2011 Ad and in Car￿"ll9 out my examination, I have followed all the ap￿1¢ab￿ DirBCtMs glw ty the Charrty Commission under section 145lSllbl of Ihe Ad. Independent •xamin•¢8 8tatement I have comwed my examination. I confimi Ih8t material matters have e to my attention in trjnnection th8 8xamin8tion lother than that tdow'l knlch gives me cause to belwe th in, any rnaterial the arxeunting racordswwe not kept in xcordane• with secbon 130 of Ihe Charibes Ad". or the a¢eounts dhd not the acMunting records; or th8 acc¢unt$ dbj not CoM￿Y with Ihe applicab￿ requirernenls ttne￿ing the lom and ￿tent ofaccwnts set out in the Chanes <A￿￿unIS and Reports) Regulation5 2(M18 other than ary requrynent that the ac￿unIs 9Ne a ts and fairf ¥W￿l¢h 1$ not a matter considerJ as part ol an ￿1dep6Thdent examinati￿. I hm concemj and have corne acr088 no ottr rnatt&rs connection with the examin8tlon to whtth attention should ba drawn In ihis report in orderto enthe 8 proper under8tanding of th& account$ to te rgochg(1. ' FYe&89 d818t6 the Myds 41 thg brnck•ts rftheydo not apNy. s19n￿. Dat•: 27102r2025 Ajastsir Rutt R•I￿ant wofeulon•l quallfic•llowrf•l Ill•ny): Addr•M: 34 TW A¥enuo, Up￿r Shrfey. Srxtharnpton, S015 5NP IER Oct 2018 OFriends of St. james, Park 2025 Reg Charity No 1177957 FOSJP Annual RÈturn 2023-24.dotx This vÈrsion 28 FÈb 2025 7of8

Section B Disc105ure Only complete If the exarriner need5 to highlight matenal matters of coneÉrn 188e CC32. Inde￿ndent 8xgrnination of charity account#'. directK)ns and guitlance lor exomirersl. Glve h•r• brfef dgl•lh of any It•m8 that th• I have examined the dvJital records olthtr actV)Lwts taken arn confiderrt in Ihe rnethc*Jology and re￿rd1￿j of thes8. I have nol cKJmpa¥ed this lo athal bank ar￿UnIS during thi5 examinatit￿. The cuThent chair Sarah Anderson whos pulw the58 l¢Jgether had lo take on board an incoM￿et8 set ol previo￿ records which h85 led to some in txad dttsila #round wherè wn• and income have cryinated. INthin th858 small caveats l am confident the re(x)rds a￿ a tsir accurate rep￿enlatIOn ofthe M￿1¢$ rK¢wed and S￿nt. dl•¢lo8•. IER (kt 2018 OFriends of St. james, Park 2025 Reg Charity No 1177957 FOSJP Annual RÈturn 2023-24.dotx This vÈrsion 28 FÈb 2025 8of8