2024-12-31-accounts - Oakwood Park Community Group

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Trustees' Annual Report for the period

From

Period start date Period end date 01[st] January 2024 31[st] December 2024

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1177948

Oakwood Park Community Group

Charity's principal address c/o Little Oaks, 68 Oakwood Road, Maidstone, Kent Postcode ME16 8AL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Brian Flinders	Chair
	Paul Harper	Vice Chair & Coordinator- Treasurer
	Patricia Whitby
	Malcolm Peet
	Janet Keeley
	Lucy Lynch	Social Media and Website
	Steven Patrick Lynch
	Ron Tressider

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Charitable Incorporated Organisation with voting members other than its Type of governing document charity trustees (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Founder Trustees will retire and be eligible for re-election in accordance Trustee selection methods with the Constitution (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

The Oakwood Park Community Group is an independent unaffiliated organisation.

Risks to the Charity and its finances are regularly reviewed by the Trustees.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

For the benefit of the inhabitants of Maidstone and the surrounding area (“the area of benefit”) to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving their conditions of life for the Summary of the objects of the inhabitants of the area of benefit in particular but not exclusively by the charity set out in its preservation, promotion support, assistance and improvement of governing document Oakwood Park. Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with [section 7 of the Charities and Trustee Investment (Scotland) Act 2005] and [section 2 of the Charities Act (Northern Ireland) 2008] This is our seventh year as a registered charity and Charitable Incorporated Organisation, having been registered on the 13th April 2018.

During the period under consideration, the Charity continued to concentrated on its project to maintain community access to the Oakwood Park Playing Fields.

The main activities in the period included: Summary of the main [1] Making Grant Applications. activities undertaken for the public benefit in relation to [2] Maintenance of Electronic gate equipment to the Oakwood Road and these objects (include within Queens Road Gates. this section the statutory declaration that trustees have [3] Continuation of community access to the playing fields via a fob had regard to the guidance access system requiring an annual subscription. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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The Oakwood Park Community Group is entirely run by its Trustees and Volunteers.

You may choose to include further statements, where relevant, about:

Over the year about 8 people (including the volunteers) have been involved in undertaking all the activities done by the Group.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The period under review covers the period from 1[st] January 2024 to 31[st] December 2024 our seventh year of operation. This is our seventh Trustees Annual Report. The Oakwood Park Community Group (OPCG) becoming registered as a CIO on the 13th April 2018.

The Trustees previously determined that the initial priority for the Charity would be to work to get community/ public access restored to the Oakwood Park Playing Fields. This has been the sole project the Charity has focused on during 2024.

Access was closed off by the St Augustine Academy in March 2017, after the site having been unenclosed within living memory. A group of local people submitted a Town/ Village Green application for the playing fields to be registered under the appropriate legislation. The Oakwood Park Community Group (OPCG) decided if possible with the support of the promoters of the village green application to try to negotiate a compromise approach with the owners of the playing fields St Augustine Academy, Oakwood Park Grammar School and Kent County Council.

Negotiations were successfully completed in February 2020, with a signed licence in September 2020. The headlines of the agreement include:

Out of School Hours Community Access Restored
Community Access will be through a scheme managed by the OPCG using a fob entre system via two existing gates.
Covenants on the site by its freeholders in respect of residents of Oakwood Road to maintain the playing fields as open space, with only possible building being that associated with outdoor educational space.
The Trustees working with the promoters of the Village Green application to get that withdrawn if the above agreement can be implemented.
The OPCG to paid all the associated costs £17,300, to install the two electronic gates and the fully hardware and software for the fob access system.

We have during the year 2024 we have continued to successfully raise funds from our community fob system. This was the first year since 2018 when we did not raise and further grants funding.

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Section E Financial review

The Charity operates on a break-even policy. All activates must be Brief statement of the covered by project generated income. Fob Membership subscriptions charity’s policy on reserves are to cover the running costs of the Charity and to support our unfunded campaigning work. Reserves would therefore only normally be held in respect of programmed work.

Details of any funds materially None in deficit

Further financial review details (Optional information)

In the period under review the main sources of income were: You may choose to include additional information, where Our other regular main income was £5,893 from the membership of the relevant about: fob scheme, which continues to grow in number of fob holders. • the charity’s principal sources of funds (including We have a Business Instant Access Account with the Metro Bank, which any fundraising); provides some minimal interest (£164) on our funds under deposit whilst • how expenditure has they are currently not required. supported the key objectives of the charity;

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Brian Flinders Full name(s) Paul Harper Position (eg Secretary, Chair, Vice-Chair/ Coordinator Chair etc) Date

March 2012

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	Oakwood Park Community Group			Charity No (if any)	1177948	CC17a
	Annual accounts for the period
	1st January 2024		To	31st	Dec-24
Section A Statement of financial activities
Recommended categories by activity Incoming resources (Note 3) Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Other incoming resources Resources expended (Notes 4-8) Costs of Generating Funds Costs of generating voluntary income Fundraising trading costs Investment management costs Charitable activities Governance costs Other resources expended Total funds brought forward Gains and losses on investment assets Gains and losses on revaluation of fixed as Other recognised gains/(losses) Gross transfers between funds	Details of own analysis Note S01 S02 S03 S04 S05 S06 S07 S08 S09 0 S10 S11 S12 S13 S14 S15 S16 S17 S18 S19 S20 S21 *Total resources expended* *Total incoming resources* *Total funds carried forward* *Net movement in funds* *Net incoming/(outgoing) resources before transfers* sets for the charity’s own use *Net incoming/(outgoing) resources before other recognised gains/(losses)*	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05
		-	-	-	-	-
		5,893	-	-	5,893	9,489
		-	-	-	-	-
		164	-	-	164	86
		-	-	-	-	-
		180	-	-	180	-
		6,237	-	-	6,237	9,575

		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		3,375	1,024	-	4,399	4,597
		-	-	-	-	-
		80	-	-	80	-
		3,455	1,024	-	4,479	4,597
		2,782	1,024 -	-	1,758	4,978
		-	-	-	-	-
		2,782	1,024 -	-	1,758	4,978

		-	-	-	-	-
		-	-	-	-	-
		2,782	1,024 -	-	1,758	4,978
		-	-	-	-	9,970
		2,782	1,024 -	-	1,758	14,948

Section B Balance sheet

Note B01 B02 B03 B04 B05 B06 B07 B08 B09 B10 B11 B12 B13 B14 B15 B16 B17 B18 B19 B20	Unrestric ted funds £ F01	Restricted income funds £ F02	Endowment funds £ F03	Total this year Total last year £ £ F04 F05	Total this year Total last year £ £ F04 F05
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-

	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	7,865	8,632	-	16,497	14,948
	7,865	8,632	-	16,497	14,948

	255	-	-	255	-

	7,611	8,632	-	16,243	14,948

	7,611	8,632	-	16,243	14,948

	-	-	-	-	-
	-	-	-	-	-

	7,611	8,632	-	16,243	14,948

	7,611			7,611	5,292
	-			-	-
		8,632		8,632	9,656
			-	-	-

	7,611	8,632	-	16,243	14,948

Signature			Print	Date of approval Name
			Paul	Harper

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CC17a (Excel)

19/09/2025

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

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• Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with ✓ Accounting Standards;
or Financial Reporting Standards for Smaller Enter
• and with the Charities Act.
[ except for the following].
Give details in this box if a different standard has been followed.
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-Tick as appropriate:
if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”;
if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick “Financial Reporting Standards for Smaller Enterprises (FRSSE)”.
** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following).

Give details in this box of any material changes that have been made.

§ if no changes have been made to accounting policies then delete these words.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years (§§ except for the following).

Give details in this box of any material changes that have been made.

§§ if no changes have been made to accounts for previous periods then delete these words.

Section C Notes to the accounts (cont)

Section C	Notes to the accounts (cont)
Note 2 Accounting	policies
*This standard list of accounting policies*	*has been applied by the charity except for those deleted. Where a different or additional*
*policy has been adopted then this is detailed in the box below.*
INCOMING RESOURCES
Recognition of incoming	These are included in the Statement of Financial Activities (SoFA) when:
resources	• the charity becomes entitled to the resources;
	• the trustees are virtually certain they will receive the resources; and
	• the monetary value can be measured with sufficient reliability.
Incoming resources with related	Where incoming resources have related expenditure (as with fundraising or contract income)
expenditure	the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations	Grants and donations are only included in the SoFA when the charity has unconditional
	entitlement to the resources.
Tax reclaims on donations and gifts	Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
Contractual income and performance	This is only included in the SoFA once the related goods or services have been delivered.
related grants
Gifts in kind	Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.
	Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or
	distributed by the charity.
	Gifts in kind for use by the charity are included in the SoFA as incoming resources when
	receivable.
Donated services and facilities	These are only included in incoming resources (with an equivalent amount in resources
	expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._
	The value placed on these resources is the estimated value to the charity of the service or
	facility received.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income	This is included in the accounts when receivable.
Investment gains and losses	This includes any gain or loss on the sale of investments and any gain or loss resulting from
	revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition	Liabilities are recognised as soon as there is a legal or constructive obligation committing the
	charity to pay out resources.
Governance costs	Include costs of the preparation and examination of statutory accounts, the costs of trustee
	meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with performance conditions	Where the charity gives a grant with conditions for its payment being a specific level of service
	or output to be provided, such grants are only recognised in the SoFA once the recipient of the
	grant has provided the specified service or output.
Grants payable without performance	These are only recognised in the accounts when a commitment has been made and there are
conditions	no conditions to be met relating to the grant which remain in the control of the charity.
Support Costs	Support costs include central functions and have been allocated to activity cost categories on a
	basis consistent with the use of resources, eg allocating property costs by floor areas, or per
	capita, staff costs by the time spent and other costs by their usage.
ASSETS
Tangible fixed assets for use by charity	These are capitalised if they can be used for more than one year, and cost at least £500. They
	are valued at cost or a reasonable value on receipt.
Investments	Investments quoted on a recognised stock exchange are valued at market value at the year
	end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress	These are valued at the lower of cost or market value.

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POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

Section C Notes to the accounts (cont)

Note 3 Analysis of incoming resources Incoming resources may be further analysed if this would help the reader of the accounts.

Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities	Analysis	This year £	Last year £ - - - - - 3,779 86 5,710 - - - 9,575 - - - - - - - - - - - - - - - - - - This year Last year £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 175 174 3,020 3,250 180 1,173 1,024- - - 4,399 4,597 - - - - - - - -	Last year £ - - - - - 3,779 86 5,710 - - - 9,575 - - - - - - - - - - - - - - - - - - This year Last year £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 175 174 3,020 3,250 180 1,173 1,024- - - 4,399 4,597 - - - - - - - -
	Oaks Dinner	-	-
	Pub Quiz	-	-
	Fish and Chips	-	-
	Boot and Cake Fair	-	-
	Donations		-
	Fobs	5,893	3,779
	Interest	-	86
	Grant-Awards for All (3rd Grant)		5,710
	Grant-Kent Reliance Provident Fund
	Grant-Groundwork UK Grant
	Grant-Charities Trust
	Grant-Waitrose Community Fund
	Grant-West Kent Extra (Linda Hogan)	-
	Grant-Local Giving (Magic Little Grants)	-
	Grant-Kent Community Fund		-
	Grant-Cobtree		-
			-
	Total	5,893	9,575

		-	-
		-	-
		-	-
		-	-
		-	-
	Total	-	-

	Bank Deposit Account Interest	164	-
		-	-
		-	-
		-	-
		-	-
	Total	164	-

		-	-
		-	-
		-	-
		-	-
		-	-
	Total	-	-

Section C	Notes to the accounts (cont)
Note 4 Analysis of Resources expended may be further Costs of generating voluntary income Fundraising trading costs Investment management costs Charitable activities Governance costs	resources expended analysed if this would help the reader of the accounts. Analysis
			-	-
			-	-
			-	-
			-	-
			-	-
		Total	-	-

			-	-
			-	-
			-	-
			-	-
			-	-
		Total	-	-

			-	-
			-	-
			-	-
		Total	-	-

	Oaks Dinner		-	-
	Fish and Chips		-	-
	Boot and Cake Fair		-	-
	Gate Access installation		-	-
	Notice Board		-	-
	Insurance		175	174
	Gate Running Costs		3,020	3,250
	Miscellaneous		180	1,173
	Work on King Charles III Nature Walk and Dog Lane (Restricted)		1,024	-
			-	-
		Total	4,399	4,597

			-	-
			-	-
			-	-
		Total	-	-

Section C	Notes to the accounts (cont)

Note 13 Endowment and restricted income funds Please complete this section if the charity has any endowment or restricted income funds.

13.1 Funds held

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Please give a brief description of any of the following type of funds held by the charity:

permanent endowment funds (PE);
expendable endowment funds (EE); and
restricted income funds, including special trusts, of the charity (R).

Fund Name	Type PE, EE or R Purpose and Restrictions	Type PE, EE or R Purpose and Restrictions	Type PE, EE or R Purpose and Restrictions	Type PE, EE or R Purpose and Restrictions	Type PE, EE or R Purpose and Restrictions	Type PE, EE or R Purpose and Restrictions






13.2 Movements of major funds *Please give details of the movements*	*of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.*
Fund names	Fund balances brought forward £	Incomin g resourc es £	Outgoing resources £	Transfers £	Gains and losses £	Fund balances carried forward £
Awards for All Grant Awards for All Grant 3rd Grant	3,946	-	-	-	-	3,946
	5,710	-	-1,024			4,686
Kent Reliance Provident FundGrant	-			-	-	-
Groundwork UK Grant	-			-	-	-
Charities Trust Grant	-			-	-	-
West Kent Extra (Linda Hogan)-Grant	-			-	-	-
Local Giving (Magic Little)-Grant	-			-	-	-
Cobtree Grant	-			-	-	-
Kent Community Fund Grant	-			-	-	-
	-	-	-	-	-	-
	-	-	-	-	-	-
Total Funds	9,656	-	- 1,024	-	-	8,632

13.3 Transfers between funds

Please give details of any transfers between funds.

From Fund (Name) To Fund (Name) Reason Amount

Note 15

Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

The Oakwood Park Community Group signed a licence with Oakwood Park Grammar School, St Augustine Academy and Kent County Council to restore community access to the Oakwood Park Playing Fields. The Oakwood Park Community Group's restricted funds are held partly in respect of works to implement the community access via the installation of two fob controlled gates access to the Oakwood Park Playing Fields, and partly in respect of improving access within the site.

CC17a (Excel)

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