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2022-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01[st] January 2022 31[st] December 2022 To

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1177948

Oakwood Park Community Group

Charity's principal address c/o Little Oaks, 68 Oakwood Road, Maidstone, Kent Postcode ME16 8AL

Names of the charity trustees who manage the charity

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2
3
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5
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18		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Brian Flinders Chair
Paul Harper Vice Chair &
Coordinator-
Treasurer
Patricia Whitby
Malcolm Peet
Janet Keeley
Lucy Lynch Social Media and
Website
Steven Patrick
Lynch
Ron Tressider

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Charitable Incorporated Organisation with voting members other than its Type of governing document charity trustees (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Founder Trustees will retire and be eligible for re-election in accordance Trustee selection methods with the Constitution (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Oakwood Park Community Group is an independent unaffiliated organisation.

Risks to the Charity and its finances are regularly reviewed by the Trustees.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 For the benefit of the inhabitants of Maidstone and the surrounding area
(“the area of benefit”) to provide or assist in the provision of facilities for
recreation and other leisure time occupation in the interests of social
welfare with the object of improving their conditions of life for the
inhabitants of the area of benefit in particular but not exclusively by the
preservation, promotion support, assistance and improvement of
Oakwood Park.
Nothing in this constitution shall authorise an application of the property
of the CIO for the purposes which are not charitable in accordance with
[section 7 of the Charities and Trustee Investment (Scotland) Act 2005]
and [section 2 of the Charities Act (Northern Ireland) 2008]
This is our fifth year as a registered charity and Charitable Incorporated
Organisation, having been registered on the 13th April 2018.
During the period under consideration, the Charity concentrated on its
current project to restore and maintain public access to the Oakwood
Park Playing Fields.
The main activities in the period included:
[1] Making Grant Applications
[2] Installation of Electronic gate access equipment to the Queens Road
Gate
[3] Continuation of community access to the playing fields via a fob
access system requiring an annual subscription.
[4] We held a Jubilee concert to celebrate the Platinum Jubilee of Queen
Elizabeth II.
.

Additional details of objectives and activities (Optional information)

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The Oakwood Park Community Group is entirely run by its Trustees and Volunteers.

You may choose to include further statements, where relevant, about:

Over the year about 8 people (including the volunteers) have been involved in undertaking all the activities done by the Group.

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TAR Mar¢h 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The period under review covers the period from 1[st] January 2022 to 31[st] December 2022 our fifth year of operation. This is our third Trustees Annual Report. The Oakwood Park Community Group (OPCG) becoming registered as a CIO on the 13th April 2018.

The Trustees previously determined that the initial priority for the Charity would be to work to get community/ public access restored to the Oakwood Park Playing Fields. This has been the sole project the Charity has focused on during 2022.

Access was closed off by the St Augustine Academy in March 2017, after the site having been unenclosed within living memory. A group of local people submitted a Town/ Village Green application for the playing fields to be registered under the appropriate legislation. The Oakwood Park Community Group (OPCG) decided if possible with the support of the promoters of the village green application to try to negotiate a compromise approach with the owners of the playing fields St Augustine Academy, Oakwood Park Grammar School and Kent County Council.

Negotiations were successfully completed in February 2020, with a signed licence in September 2020. The headlines of the agreement include:

We have during the year 2022 we have continued to successfully raise further grants and been granted the following two grants:

  1. £500 from the West Kent Extra LHCF Award, this has been allocated to providing for subsidised fobs for people on welfare benefits.

  2. £500 from Local Giving this helped to support the costs of our picnic in the park to celebrate Queen Elizabeth II Platinum Jubilee. The picnic was very successful and we had sports as well as a brass band.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Charity operates on a break-even policy. All activates must be covered by project generated income. Membership subscriptions are to cover the running costs of the Charity and to support our unfunded campaigning work. Reserves would therefore only normally be held in respect of programmed work.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

In the period under review the main sources of income were:

Grants from the following:

  1. £500 from the West Kent Extra LHCF Award

  2. £500 from Local Giving

Our main income was £2,072.91 from the membership of the fob scheme.

We have a Business Instant Access Account with the Metro Bank, which provides some minimal interest on our funds under deposit whilst they are currently not required.

Section F Other optional information

.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Brian Flinders Full name(s) Paul Harper Position (eg Secretary, Chair, Vice-Chair/ Coordinator Chair etc) Date

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Oakwood Park Community Group Charity No
(if any)		 1177948 CC17a
Annual accounts for the period
1st January 2022 To 31st Dec-22
Section A Statement of financial activities
Recommended categories by activity
Incoming resources (Note 3)
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable
activities
Other incoming resources
Resources expended (Notes 4-8)
Costs of Generating Funds
Costs of generating voluntary income
Fundraising trading costs
Investment management costs
Charitable activities
Governance costs
Other resources expended
Total funds brought forward
Gains and losses on investment assets
Gains and losses on revaluation of fixed as
Other recognised gains/(losses)
Gross transfers between funds		 Details of own analysis
Note
S01
S02
S03
S04
S05
S06
S07
S08
S09
0
S10
S11
S12
S13
S14
S15
S16
S17
S18
S19
S20
S21
Total resources expended
Total incoming resources
Total funds carried forward
Net movement in funds
Net incoming/(outgoing) resources before transfers
sets for the charity’s own use
Net incoming/(outgoing) resources before other recognised gains/(losses)		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total this
year
Total last
year
£
£
£
£
£
F01
F02
F03
F04
F05
- - - - -
2,573 500 - 3,073 16,897
- - - - -
3 - - 3
- - - - -
- - - - -
2,576 500 - 3,076 16,897
- - - - -
- - - - -
- - - - -
- - - - -
2,329 959 - 3,288 8,542
- - - - -
- - - - -
2,329 959 - 3,288 8,542
248 459
-		 - 212
-		 8,355
- - - - -
248 459
-		 - 212
-		 8,355
- - - - -
- - - - -
248 459
-		 - 212
-		 8,355
4,220 6,093 - 10,313 1,957
4,468 5,634 - 10,101 10,312

Section B Balance sheet

Fixed assets
Tangible assets (Note 9)
Investments (Note 10)
Total fixed assets
Current assets
Stock and work in progress
Debtors (Note 11)
(Short term) investments
Cash at bank and in hand
Total current assets
Creditors: amounts falling due
within one year (Note 12)
Net current assets/(liabilities)
Total assets less current liabilities
Creditors: amounts falling due after
one year (Note 12)
Provisions for liabilities and charges
Net assets
Funds of the Charity
Unrestricted funds
Restricted income funds (Note 13)
Endowment funds(Note 13)
Total funds
Signed by one or two trustees on behalf of
all the trustees		 Note
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20		 Unrestric
ted
funds
£
F01		 Restricted
income
funds
£
F02		 Endowment
funds
£
F03		 Total this
year
Total last
year
£
£
F04
F05		 Total this
year
Total last
year
£
£
F04
F05
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
4,468 5,634 - 10,102 10,312
4,468 5,634 - 10,102 10,312
- - - - -
4,468 5,634 - 10,102 10,312
4,468 5,634 - 10,102 10,312
- - - - -
- - - - -
4,468 5,634 - 10,102 10,312
4,468 4,468 1,256
- - -
5,634 5,634 701
- - -
4,468 5,634 - 10,102 1,957
Signature Print Date of
approval
Name
Paul Harper

Cells highlighted in Yellow contain formulas to add up columns C,D and E but these are not protected cells

Cells highlighted in Blue contain formulas in protected cells. The protection can be removed from the tools menu

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Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

----- Start of picture text -----
• Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with ✓ Accounting Standards;
or Financial Reporting Standards for Smaller Enter
• and with the Charities Act.
[ except for the following].
Give details in this box if a different standard has been followed.
----- End of picture text -----*

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following).

Give details in this box of any material changes that have been made.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years (§§ except for the following).

Give details in this box of any material changes that have been made.

§§ if no changes have been made to accounts for previous periods then delete these words.

Section C Notes to the accounts (cont)

Section C Notes to the accounts (cont)
Note 2 Accounting policies
This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional
policy has been adopted then this is detailed in the box below.
INCOMING RESOURCES
Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when:
resources • the charity becomes entitled to the resources;
• the trustees are virtually certain they will receive the resources; and
• the monetary value can be measured with sufficient reliability.
Incoming resources with related Where incoming resources have related expenditure (as with fundraising or contract income)
expenditure the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional
entitlement to the resources.
Tax reclaims on donations and gifts Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to
which they relate.
Contractual income and performance This is only included in the SoFA once the related goods or services have been delivered.
related grants
Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the
amount actually realised.
Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or
distributed by the charity.
Gifts in kind for use by the charity are included in the SoFA as incoming resources when
receivable.
Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources
expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._
The value placed on these resources is the estimated value to the charity of the service or
facility received.
Volunteer help The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.
Investment income This is included in the accounts when receivable.
Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from
revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the
charity to pay out resources.
Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee
meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with performance conditions Where the charity gives a grant with conditions for its payment being a specific level of service
or output to be provided, such grants are only recognised in the SoFA once the recipient of the
grant has provided the specified service or output.
Grants payable without performance These are only recognised in the accounts when a commitment has been made and there are
conditions no conditions to be met relating to the grant which remain in the control of the charity.
Support Costs Support costs include central functions and have been allocated to activity cost categories on a
basis consistent with the use of resources, eg allocating property costs by floor areas, or per
capita, staff costs by the time spent and other costs by their usage.
ASSETS
Tangible fixed assets for use by charity These are capitalised if they can be used for more than one year, and cost at least £500. They
are valued at cost or a reasonable value on receipt.
Investments Investments quoted on a recognised stock exchange are valued at market value at the year
end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress These are valued at the lower of cost or market value.

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POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Last year
£
-
-
-
-
92
3,705
-
7,600
-
-
-
-
-
500
2,500
2,500
-
16,897
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
This year
Last year
£
£
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
762 6,523
197 686
171 171
1,437 1,142
720 21
- -
- -
3,288 8,543
- -
- -
- -
- -		 Last year
£
-
-
-
-
92
3,705
-
7,600
-
-
-
-
-
500
2,500
2,500
-
16,897
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
This year
Last year
£
£
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
762 6,523
197 686
171 171
1,437 1,142
720 21
- -
- -
3,288 8,543
- -
- -
- -
- -
Oaks Dinner
Pub Quiz
Fish and Chips
Boot and Cake Fair
Donations
Fobs
Interest
Grant-Awards for All
Grant-Kent Reliance Provident Fund
Grant-Groundwork UK Grant
Grant-Charities Trust
Grant-Waitrose Community Fund
Grant-West Kent Extra (Linda Hogan)
Grant-Local Giving (Magic Little Grants)
Grant-Kent Community Fund
Grant-Cobtree
Total
Total
Total
Total
Note 3 Analysis of incoming resources
Incoming resources may be further analysed if this would help the reader of the accounts.
Analysis
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable
activities		 This
year
£
Oaks Dinner - -
Pub Quiz - -
Fish and Chips - -
Boot and Cake Fair - -
Donations 92
Fobs 2,073 3,705
Interest 3 -
Grant-Awards for All 7,600
Grant-Kent Reliance Provident Fund -
Grant-Groundwork UK Grant -
Grant-Charities Trust -
Grant-Waitrose Community Fund -
Grant-West Kent Extra (Linda Hogan) 500 -
Grant-Local Giving (Magic Little Grants) 500 500
Grant-Kent Community Fund 2,500
Grant-Cobtree 2,500
-
Total 3,076 16,897
- -
- -
- -
- -
- -
Total - -
- -
- -
- -
- -
- -
Total - -
- -
- -
- -
- -
- -
Total - -
Section C Notes to the accounts (cont)
Note 4 Analysis of
Resources expended may be further
Costs of generating voluntary
income
Fundraising trading costs
Investment management costs
Charitable activities
Governance costs		 resources expended
analysed if this would help the reader of the accounts.
Analysis
- -
- -
- -
- -
- -
Total - -
- -
- -
- -
- -
- -
Total - -
- -
- -
- -
Total - -
Oaks Dinner - -
Fish and Chips - -
Boot and Cake Fair - -
Gate Access installation 762 6,523
Notice Board 197 686
Insurance 171 171
Gate Running Costs 1,437 1,142
Miscellaneous 720 21
- -
- -
Total 3,288 8,543
- -
- -
- -
Total - -
Section C Notes to the accounts (cont)

Note 13 Endowment and restricted income funds Please complete this section if the charity has any endowment or restricted income funds.

13.1 Funds held

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Please give a brief description of any of the following type of funds held by the charity:

Fund Name Type PE, EE or R
Purpose and Restrictions		 Type PE, EE or R
Purpose and Restrictions		 Type PE, EE or R
Purpose and Restrictions		 Type PE, EE or R
Purpose and Restrictions		 Type PE, EE or R
Purpose and Restrictions		 Type PE, EE or R
Purpose and Restrictions
13.2 Movements of major funds
Please give details of the movements		 of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.
Fund names Fund balances brought forward
£		 Incomin
g
resourc
es
£		 Outgoing
resources
£		 Transfers
£		 Gains and
losses
£		 Fund
balances
carried
forward
£
Awards for All Grant 6,778 -1,144 - - 5,634
KentRelianceProvidentFund Grant - - -
Groundwork UK Grant - - -
Charities Trust Grant - - -
West Kent Extra (Linda Hogan)-Grant 500 -500 - - -
Local Giving (Magic Little)-Grant 500 -500 - - -
Cobtree Grant - - - -
Kent Community Fund Grant - - - -
- - - - - -
- - - - - -
Total Funds 6,778 1,000 - 2,144 - - 5,634

13.3 Transfers between funds

Please give details of any transfers between funds.

From Fund (Name) To Fund (Name) Reason Amount

Note 15 Additional Disclosures The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

The Oakwood Park Community Group signed a licence with Oakwood Park Grammar School, St Augustine Academy and Kent County Council to restore community access to the Oakwood Park Playing Fields. The Oakwood Park Community Group's restricted funds are all currently held in respect of works to implement the community access via the installation of two fob controlled gates access to the Oakwood Park Playing Fields. Works to establish the second gate at Queens Road are still ongoing and fundraising is in hand. Negotiations on restoring community access started in 2016.

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