Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Financial Statements
Auto Immune and Multiple Sclerosis (A.I.M.S) For the year ended 5 April 2022
Charity Number 1177907
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Auto Immune and Multiple Sclerosis (AIMS)
Auto Immune and Multiple Sclerosis (A.I.M.S) For the year ended 5 April 2022
Charity Number
1177907
Registered Office
108 Ropeland Way
Horsham
West Sussex RH12 5NZ
Governing Document
The charity was set up as a Charitable Incorporated Organisation under a governing document registered on 11th April 2018.
Contact
Mrs Alison Coates
Trustees
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Alison Coates
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Ann Wilson (Resigned November 2022)
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James Coates
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Rebecca White
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Laura Robb
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Philippa Charman (Resigned December 2022)
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Preeti Jaswal
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Damien Scott
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Janet Voyce
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Adrian Berkeley
Bankers
The Co-Operative Bank
1 Balloon Street
Manchester
M60 4EP
Independent Examiner
Amanda Watt
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Trustees Report
Auto Immune and Multiple Sclerosis (A.I.M.S) For the year ended 5 April 2022
The trustees present their annual report and the financial statements for the year ended 5th April 2022
Governing Instrument
The charity was set up as a charitable incorporated organisation under a governing document registered on 11th April 2018
Risk Assessment
The charity has reviewed, and systems have been established to mitigate those major risks to which the charity is exposed. In particular with regard to future funding income, new avenues are being explored on a regular basis, including raising awareness of the charity's profile to the general public.
Objectives and Public Benefit
The charity is set up to preserve and protect the health of patients suffering from MS and Autoimmune disease in the UK by providing and assisting in the provision of signposting, advice, support services and grants with particular emphasis (but not by way of limitation) on those seeking HSCT (Haematopoietic Stem Cell Transplant).
Results for the year
The results for the year are set out on page 6.
Review of the Year
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Accounting & Reporting - During the year we have enhanced our financial reporting capability using Xero financial accounting software. Full reconciliation of all bank account transactions since 31st March 2021 has created an historic adjustment of £57 relating to the credit balance in the PayPal account as of 5th April 2021 and not reflected in the previous year (2020) balance sheet
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Peer Support Project - In July 2021 we obtained a grant of £10K from the National Lottery Communities fund to setup our Peer Support Project offering free Peer Support Calls via Zoom to patients seeking information about HSCT. We developed a platform to deliver this service, and now have 7 HSCT veteran Peer Support consultants (3 Trustees & 4 external recruits) that we trained to provide non-medical advice. Our consultants also undertook and passed the accredited online ‘Understanding MS’ online course from the University of Tasmania to develop their own understanding of the basic biology and pathology of MS. Our other trustees also undertook this course. In addition to this, new groups were added to our social media profile to target specific groups who may need our help and support. We wanted to expand our digital reach given the isolation that many people with MS have experienced due to Covid-19.
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StarMS is a UK trial to compare HSCT against high efficacy DMTs. The trial will take place across 19 centres across the UK and AIMS has been working closely with the StarMS team to publicise and recruit candidates. To this end, AIMS sent 6,000 leaflets detailing HSCT and StarMS to UK neurological centres and continues to host monthly round table meetings with the StarMS team and MS charities.
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We have continued to award grants every quarter. The advent of the StarMS trial means that there will be more patients being treated in the UK who will need our support, and we will be taking this into account when we review our maximum grant policy. We will continue to award travel grants to patients being treated in Mexico but have paused grants to patients opting to be treated in Russia, due to the Russia / Ukraine crisis, and government advice of travel to Russia.
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• We have expanded our online shop with branded merchandise to create an additional stream of income for the charity and to increase awareness. Supporters wore our branded clothing at high profile events such as the London Marathon and the LEJOG cycle race in 2021-2022. We plan to expand on the exposure of our brand by developing our links with the media in 2023.
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Trustees Report
Future of the charity
Our objectives for the charity’s growth include:
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To continue the growth of our Peer Support Project, which has allowed us to support MS patients from across the world, and to develop other projects including continuing Peer Support calls and advice regarding Hospital appointments where applicable. We plan to expand this service to include a patient advocacy service for patients who wish to discuss HSCT at a neurology appointment – cognitive function can be severely impacted by MS, and our research has confirmed that many patients would value having an AIMS advocate with them at appointments, to ask the right questions and record outcomes.
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To maintain the awarding of grants and ensure sustainability over the long term, primarily by fundraising. Covid-19 prevented us from hosting fundraising events on the scale that we would have liked, and we plan to expand in this area in the coming months. We aim to host an international HSCT for MS conference to link practitioners, patients, and other interested parties – this has not been done in the UK before.
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To seek, apply for and obtain further grants applicable to developing and sustaining new and existing Projects which will be kept separately to the provision of funds for support and travel grants for HSCT.
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To maximise our fundraising efforts and maintain and expand our relationship with the facilities who treat MS patients with HSCT, and the MS Society, MS Trust, and other organisations (such as the Scottish HSCT Network) raising awareness of this treatment for people with MS and Autoimmune conditions. To build new relationships with relevant organisations and key people.
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To grow as an organisation by recruiting more trustees with specific skills to aid the charity, as well as volunteers. We also aim to begin to employ staff to support the operational side of the charity.
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To invest a proportion of our general reserves, to generate a return that can help us to develop additional products and services.
Reserves Policy
The trustees have established the level of reserves (that is those funds that are freely available) that the charity ought to have. Reserves are needed to bridge the funding gaps between expenditure and receiving income from fundraising and donations. The trustees have established a reserves policy for unrestricted reserves, whereby, in order to enable the charity to operate effectively they aim to have twelve months worth of expenditure in general fund reserves.
The trustees therefore consider that the ideal level of reserves as at 5th April 2022 would be £ 18,000. On 5th April 2022 the general reserves were £51,299.33
{{S:R1}} 04 Jan 2023{{D:R1}}
—----------------------------------- ------------------------------
Alison Coates (Secretary) Date On behalf of the Charity
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Independent Examiner's Report
Auto Immune and Multiple Sclerosis (A.I.M.S) For the year ended 5 April 2022
I report to the trustees on my examination of the accounts of the charity for the period ended 5th April 2021 which are set out on pages 5 and 6.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act')
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiner's Statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
{{S:R2}} 11 Jan 2023{{D:R2}}
—----------------------------------- ------------------------------
Amanda Watt Date Independent Examiner
28 HAVILLANDS PLACE, WYE, ASHFORD, TN25 5GJ
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Statement of Financial Activities
Auto Immune and Multiple Sclerosis (A.I.M.S) For the year ended 5 April 2022
| UNRESTRICTED FUNDS RESTRICTED FUNDS TOTAL FUNDS 2021 |
UNRESTRICTED FUNDS RESTRICTED FUNDS TOTAL FUNDS 2021 |
UNRESTRICTED FUNDS RESTRICTED FUNDS TOTAL FUNDS 2021 |
UNRESTRICTED FUNDS RESTRICTED FUNDS TOTAL FUNDS 2021 |
|---|---|---|---|
| Income | |||
| Donations & Legacies 1 6,824 - 6,824 12,726 |
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| Grants 2 - 10,000 10,000 - |
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| Other Tradin Activities |
3 594 - 594 - |
||
| g |
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| Fundraising Events 9,289 - 9,289 3,611 |
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| Total Income 16,706 10,000 26,706 16,337 Expenditure |
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| Charitable Activities | |||
| Grants to UK Individuals 4 7,115 - 7,115 5,000 |
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| Peer Support Project 5 - 2,688 2,688 - Operating Expenses |
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| Bank Fees 5 - 5 - |
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| Audit & Accountancy fees 100 - 100 150 |
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| IT Software and Consumables 132 - 132 - |
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| General Expenses 30 - 30 - |
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| Insurance 274 - 274 274 |
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| Postage, Freight & Courier 284 - 284 - |
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| Printing & Stationery 69 - 69 - |
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| Professional fees 52 - 52 136 |
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| Purchase Of Merchandise Stock 3,206 - 3,206 - |
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| Subscriptions 97 - 97 - |
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| Website costs 453 - 453 921 |
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| Total Operating Expenses 4,702 - 4,702 1,481 |
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| Total Charitable Activities 11,817 2,688 14,505 6,481 Raising Funds |
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| Card Processing fees 62 - 62 - |
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| Just Giving Monthly Fee 216 - 216 216 |
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| Total Raising Funds 278 - 278 216 |
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| Total Expenditure 12,095 2,688 14,783 6,697 |
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| Gross Profit 4,611 7,312 11,923 9,640 |
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| Net funds 4,611 7,312 11,923 9,640 |
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| Total Funds for the period 4,611 7,312 11,923 9,640 |
1. Donations & Legacies
We introduced a donation form with direct payment options on our website in November 2021 and despite the ongoing impact of Covid-19 donations have remained flat. We have also split out donations raised by fundraising events such as the 2021 Xmas Quiz (£1068) and LeJog (£8210)
2. Grants
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Statement of Financial Activities
In July 2021 we secured a grant from the National Lottery to launch our Peer Support project offering free peer support calls to patients seeking information on HSCT
3. Other Trading Activities
We started selling AIMS branded products on our website in November 2021
4. Grants to UK Individuals
Mexico - 7 grants totalling £5186 Russia - 5 grants totalling £1929 UK - 0 grants
In 2021 we paid grants to 5 individuals for treatment in Mexico
5. Peer Support Project
This represents total expenditure relating to the set-up of the infrastructure, recruitment and training of consultants and calls conducted from October 2021 to April 2022. A full breakdown of transactions is provided at the end of this report
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Balance Sheet
Auto Immune and Multiple Sclerosis (A.I.M.S) As at 5 April 2022
| Balance Sheet Auto Immune and Multiple Sclerosis (A.I.M.S) As at 5 April 2022 |
Balance Sheet Auto Immune and Multiple Sclerosis (A.I.M.S) As at 5 April 2022 |
|---|---|
| RESTRICTED FUNDS UNRESTRICTED FUNDS TOTAL FUNDS 5 APR 2021 |
|
| Current Assets | |
| Cash at bank and in hand 7,312 51,356 58,669 46,745 |
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| Total Current Assets 7,312 51,356 58,669 46,745 Liabilities falling due withinone year |
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| Historical Adjustment 1 - 57 57 57 |
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| Total Liabilities falling due within one year - 57 57 57 |
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| Net Current Assets (Liabilities) 7,312 51,299 58,612 46,688 |
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| Total Assets less Current Liabilities 7,312 51,299 58,612 46,688 |
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| Total Net Assets 7,312 51,299 58,612 46,688 Capital and Reserves |
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| Current Year Earnings 7,312 4,611 11,923 9,640 Retained Earnings |
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| Retained Earnings - 46,688 46,688 37,048 |
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| Total Retained Earnings - 46,688 46,688 37,048 |
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| The Funds Of The Charity 7,312 51,299 58,612 46,688 |
1. Historical Adjustment
We have implemented a new financial accounting system and fully automated and reconciled all our transactions creating a small restatement of £57. This adjustment relates to the PayPal balance as at 5th April 2021 that was not included in 'cash at bank and in hand' in the published financial statement for 2020 -2021
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Notes to the Financial Statements
Auto Immune and Multiple Sclerosis (A.I.M.S) For the year ended 5 April 2022
Accounting Policies
The financial statements have been prepared in accordance with the applicable accounting standards and the Statement of Recommended Practice "Accounting and Reporting by Charities'' (SORP 2015 FRSI 02). The financial statements have been prepared under the historical cost convention.
Funds
General funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity at the discretion of the trustees. Funds designated for a particular purpose by the charity are also unrestricted.
Restricted funds are funds received which are subject to specific conditions imposed by the donors.
Transfers of funds are made to recognise the release of restricted funds or to meet expenditure not covered by restricted income.
The accounts include all transactions, assets and liabilities for which the charity is held responsible in law.
Income from Charitable Activities
Income from charitable activities is accounted for when receivable by the charity to the extent that the amount is expected to be received.
Income from investments
Interest is accounted for when received. Tax recoverable on such income is recognised in the same accounting year.
Expenditure - Charitable activities
This includes all costs relating to the activities of the charity and those activities that whilst are fundraising in nature, are also relating to the objects of the charity.
The management and administration of the charity is carried out by the trustees.
Tangible Fixed Assets and Depreciation Fixtures, fittings and office equipment
Assets used within the charity are currently owned by the trustees personally. New equipment with a purchase price of £l000 or less are written off when the asset is acquired.
Current Assets
Amounts owing to the charity at 5th April 2021 are shown as debtors less provision for amounts that may prove uncollectible.
Value Added Tax
The charity is not registered for VAT. Any tax that is paid on the supply of goods and services is charged with the appropriate expense to "Expenditure On".
Reserves Policy
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Notes to the Financial Statements
The trustees intend to ensure that there are sufficient reserves to cover the running costs of the charity for a period of approximately 12 months at any one time
Investment Policy
Much of the income of the charity is irregular and uncertain, hence the need to keep funds readily available, therefore the charity invests surplus funds in short term cash deposits with banks or building societies.
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Peer Support Project Spend (Restricted Funds) Auto Immune and Multiple Sclerosis (A.I.M.S) For the period 6 April 2021 to 5 April 2022
Restricted funds is expense.
| DATE | CONTACT | DESCRIPTION | DEBIT | CREDIT | ACCOUNT TYPE |
|---|---|---|---|---|---|
| Peer Support Business Planning Support | |||||
| ALISON COATES - Delivery of | |||||
| 15 Mar 2022 | ALISON COATES | Peer Support Consultancy | 100.00 | - | Expense |
| Training28/02/2022 | |||||
| LAURA ROBB - Peer Support | |||||
| 15 Mar 2022 | LAURA ROBB | Consultant Induction | 100.00 | - | Expense |
| Training | |||||
| Total Peer Support Business Planning Support | 200.00 | - | |||
| **Peer support ** | consultancy costs | ||||
| 1 Apr 2022 | Jean Garrett | Jean Garrett - Peer Support Calls |
25.00 | - | Expense |
| 1 Apr 2022 | Karen Davies | Karen Davies - Peer Support Calls |
25.00 | - | Expense |
| Total Peer support consultancy costs | 50.00 | - | |||
| **Peer support ** | marketing/ publicity | ||||
| 25 Feb 2022 | ZOHO | ZOHO - Zoho Social subscription upgrade |
213.04 | - | Expense |
| Total Peer support marketing/ publicity | 213.04 | - | |||
| Peer Support software | |||||
| LAURA ROBB - 1 year | |||||
| 7 Mar 2022 | LAURA ROBB | subscription to Xero Bridge by Parex- to sync website |
100.08 | - | Expense |
| sales with Xero | |||||
| LAURA ROBB - Gantter | |||||
| Project Management | |||||
| 7 Mar 2022 | LAURA ROBB | Software (Peer Support | 95.88 | - | Expense |
| Project)1 year subscription | |||||
| (3 licences) | |||||
| WIX - Upgrade Ascend | |||||
| 28 Sep 2021 | WIX | business plan (website | 180.14 | - | Expense |
| forms) | |||||
| 6 Sep 2021 | Zoom.US | Zoom.US - Peer Support Call service |
143.88 | - | Expense |
| Total Peer Support software | 519.98 | - | |||
| Trustee Peer Support Consultancy Payments | |||||
| 1 Apr 2022 | James Coates | James Coates - Peer Support Calls |
50.00 | - | Expense |
| 1 Apr 2022 | ALISON COATES | ALISON COATES - Peer Support Calls |
125.00 | - | Expense |
| 1 Apr 2022 | Philippa Charman | Philippa Charman | 25.00 | - | Expense |
| 1 Apr 2022 | Damien Scott | Damien Scott | 25.00 | - | Expense |
| 8 Mar 2022 | Philippa Charman | Philippa Charman - PS004 | 25.00 | - | Expense |
| 7 Mar 2022 | LAURA ROBB | LAURA ROBB | 175.00 | - | Expense |
| 7 Mar 2022 | James Coates | James Coates | 100.00 | - | Expense |
| 7 Mar 2022 | ALISON COATES | ALISON COATES | 1,125.00 | - | Expense |
| Total Trustee Peer Support Consultancy Payments | 1,650.00 | - |
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Peer Support Project Spend (Restricted Funds)
| DATE | CONTACT | DESCRIPTION | DEBIT | CREDIT | ACCOUNT TYPE |
|---|---|---|---|---|---|
| Total | 2,633.02 | - |
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts
Zoho Sign Document ID: 4AC954646-814GPP84MFAJBBA-E_ZOJOQNICEXJKEG-QNXQZTS7G8
Payments To Trustees
Auto Immune and Multiple Sclerosis (A.I.M.S) For the period 6 April 2021 to 5 April 2022
Restricted funds is expense, Income.
| DATE | CONTACT | DESCRIPTION | DEBIT | DEBIT |
|---|---|---|---|---|
| Peer Support Business Planning Support | ||||
| 15 Mar 2022 | LAURA ROBB | LAURA ROBB - Peer Support Consultant Induction Training |
100.00 | |
| 15 Mar 2022 | ALISON COATES | ALISON COATES - Delivery of Peer Support ConsultancyTraining28/02/2022 |
100.00 | |
| Total Peer Support Business Planning Support | 200.00 | |||
| Trustee Peer Support Consultancy Payments | ||||
| 8 Mar 2022 | Philippa Charman | Philippa Charman - PS004 | 25.00 | |
| 1 Apr 2022 | Philippa Charman | Philippa Charman | 25.00 | |
| 7 Mar 2022 | LAURA ROBB | LAURA ROBB | 175.00 | |
| 7 Mar 2022 | James Coates | James Coates | 100.00 | |
| 1 Apr 2022 | James Coates | James Coates - Peer Support Calls | 50.00 | |
| 1 Apr 2022 | Damien Scott | Damien Scott | 25.00 | |
| 7 Mar 2022 | ALISON COATES | ALISON COATES | 1,125.00 | |
| 1 Apr 2022 | ALISON COATES | ALISON COATES - Peer Support Calls | 125.00 | |
| Total Trustee Peer Support Consultancy Payments | 1,650.00 | |||
| Total | 1,850.00 |
Auto Immune and Multiple Sclerosis (A.I.M.S)
21-22 Annual Accounts