Charity registsBtion number.. l 177906
GREYSTOKE & DISTRICT SPORTS ASSOCIATION
(A Charitable Incorporated Organisation)
Annual Report and Financial Statements
For the Year Ended 30 September 2023

GREYSTOKE & DISTRICT SPORTS ASSOCIATION
Referen￿ and Administrative Details
Trustees..
Sue Richardson, Chair
Rosie Illingworth, Secretary
Tara King, Treasurer
Moira Dudson
Trish Hawkyard
Emma Neilsen
Dominic Rhodes
Jane Thompson
Janice Weatherill-rimmins
Address:
Swimming Pool
8 Church Road
Greystoke, Penrith
Cumbria
CA11 OTW
Santander
Bridle Road, Bootle
L30 4GB
Bankers..
HSBC
29 English Street, Carlisle
Cumbria, CA3 8JW
istration Number= 1177906
Chari
Page l of 9

GREYSTOKE AND DISTRICT SPORTS ASSOCIATION
Chair's Statement and Trustees Report
for the year ended 30 September 2023
Our Charity
The.Greystoke & Districl Sports Association was set up to establish and run a recreatior..
ground and swimming pool and to promote it for the benefit of the inhabitants of and Visiiofts i:,
'Greystoke and surrounding areas. In April 2018 we became a Charitable Incorporated
Organisation, moving from the sports association model that had served us well for many
yeclrs.
We operate an open-air heated swimming pool in the village of Greystoke in Cumbria, along
with its changing rooms and café. We also maintain two children's play areas and the playing
fields which are used by the village football team and the local primary school.
In accordance with Charity Commission guidance, the organisation is able to demonstrate our
public benefit in carrying out our objectives. The swimming pool facility, sports pitch and
chilaren's play areas have benefitted the inhabitants of Greystoke and surrounding areas and
visitors to the area by providing healthy, outdoor social activities.
Report for 2023
Thfs is our fifth formal annual report covering a full 12 months of operation as a charity.
Achievements and Operating Perfomian
There has been a lot of support in this, the 50th Anniversary Year. The facilities are providing
hub for a range of activities and our fvndraising events over the winter months have become
an important part of the village social calendar as well as fundraisers for the Swimming Pool.
Financially however, it has been a challenging year with increased costs.
The Swimming Pool
This year the swimming pool opened earlier (6th May) and then stayed open after schools
retu￿ed (9th September), due to good weather in September. Last season was 17th May to 6th
September 2022. Whilst we had some sunny days when the pool reached capacity, we also
had many quiet days during July and August which were generally cool and wet weather. This
meant that extra was spent heating the pool and income from public sessions was lower than
expected overall.
The total number of swims in the Adult Sessions increased by 557 to 2774 this year (2217 in
.2022) despite having fewer members.. 157 adutt members (186 in 2022) and 19 faTrili,'
members (27 in 2022).
50th Celebration Weekend 19-21 May 2023..
The weekend started with an inter-school Swimming Gala for Greystoke and Penruddock
Schools, with Violet Heggie, one of the founders of the pool, presenting the medals. There
was a celebration on Saturday evening, with music provided free by the Flookes for the Buy-a-
Brick sponsors. The weekend finished with a Butty morning on Sunday that was well-
supported and helped to raise the profile of the pool in the area.
PaiFe 2 of É

Lifeguards.. Moira Dudson did a fantastic job of finding a new group of 5 to train and work over
the summer. STA lifeguard training was organised in conjunction with Eden Pools Community
Group. An unexpected increase in the cost of training from the proposed £240pp to £41 Opp
was an unwelcome surprise, however we did receive £266. in funding from Westmorland &
Furness CounGil to help with these increased fees. DBS checks undertaken for all too.
Following a bit of research with other outdoor Pools in the area, we decided to introdu
online bookings for public swimming this summer. With some gratefully received advice and
help from Mark Williamson, we started using Bookwhen system. A few teething problems and
tweaks later, it has been a great success with the public, who were..guaranteed a swim on
sunny days and for those who had booked in advance they enjoyed a swim on rainy days too.
It was good to keep a few walk-in places available for our season ticket holders, local
visitors to the village. Thanks to Tara King, Janice Weatherill-fimmins and Mark Williamson
Yor their help throughout the season.
A series of unforeseen repairs over the winter (a leaking pipe in the roof space and a
damaged heat pump) led to extra expenditure. Running costs were reduced by purchasing
more concentrated chemicals in bulk quantities, although money was spent to make the
storage of chemicals safer. Water quality has been good this year, helped by a better dosing
system and cooler weather. Many thanks to Moira Dudson, Dominic Rhodes and the pool
testing team for all their work this year. More volunteers will be needed to test next season.
A crisis with the Pool Insurance in June, led to the pool being closed to adult swimmers for a
week whilst new cover was sought. This involved committee members dealing with complex
issi'es and holding urgent meetings to find a solution. The outcome involved a steep hike in
premiums, increasing costs by £2500. Thanks go to all those who were involved in managing
the situation.
Thè"Winter Café was open on Tuesdays from 1st November 2022 - 28th March 2023. Tri.;
awkyard took responsibility for the food, and since we are limited to using ￿rtifIed kitchens,
we are very grateful to her for making the majority of the amazing soups and cakes. A team of
around 20 volunteers staffed the café, cajoled and co-ordinated by Rosie Illingworth. The
income is small in comparison to the effort required, but the committee feel it is important to
provide a 'warm hub, and a welcome place to reduce social isolation in the village. The Yoga
group meets in the café to chat and buy coffee most Saturday mornings.
Football Team and Playing Flelds: Greystoke Football Club had two teams using the
G&DSA fields and changing rooms September 2022 28 April 2023. Communication has
improved over the year. David Simmons (managerl coachl grounds-man) attended a
committee meeting and many of the issues faced by the pool committee and the footballers
weie addressed over the year. An agreement (negotiated by Rosie Illingworth) for the 20234
season has been signed, making it easier to manage the facility through the winter with
defined roles for the committee and footballers. The annual fee has been increased to cover
th& costs of heating and hot water. The football pitch is being maintained to a high standard
and improvements have been made to the grounds using a Football Foundation grant applipTr
Yor by the Football Team themselves.
Playground: A group of parents, led by Katy Forrester and Lucy Beesley, have secured funds
to replace the toddler climbing frame with a grant from Eden DC and a donation from Omega
Proteins. Jane Thompson is investigating funding options for the remaining amount required.
Page3 of 9

.Fundraising
This year's Beer Festival raised an incredible £6,485. This was due to the hard work of
Rosie and Robin Illingworth, their amazing team and an amiy of volunteers each nignt.
Jane Thompson added new sponsors to the existing businesses to help cover costs.
The Film Nights continue to be a popular feature of the winter calendar in the village.
Judrth Nicol, Jani￿ Weatherill Timmins and Trish Hawkyard led a wonderful team of
volunteers to run four shows, raising over £2.500.
Village Hall Gig.. In February, Moira Dudson organised a lively gig with Soul Junction
perfoming and a raffle that raised over £2700. Thanks to all those involved.
Monthly Draw.. Emma Nielsen and her team of 9 collectors made over £1800 this year.
The draw is important for advertising the pool locally with the monthly prizes advertised
online and in the 'Together' church magazine. This year saw 229 tickets sold (up from
206 in 2022).
Wine-tasting Evening". held by Dominic Rhodes raised £97. There was a lot of positiv-
feedback and there is demand for another, suggesting that more profrt could be raised
with higher ticket, pricing.
Media and social media profile
The BBC came to Greystoke to make a fi'lm on the financial crisis hitting swimming pools.
Janice Weatherill-Timmins was inteNiewed sitting in the sunshine on the poolside. The filming
was a great advert for our pool and appeared online and on TV. The 'Together' church
magazine contains regular entries providing those who are not online an easy update on
events. The website
re
stoke
ool.or
.uk
now has links for booking on public
swimming sessions and for purchasing event tickets, thanks again to Emma Nielsen and Mark
Williamson. The Facebook page is popular,. regular posts including Pam Wood's humorous
pen-portraits of the lifeguards and volUnt￿rS boost the numbers who follow and vistt the pool.
Volunteering is an essential element of running the facilities and contributes to an amazing
community spirit. Volunteers have a chance to meet others, share skills and care for others
We are u grateful for their support whether it is running the café, maintaining the Poknl
supporting online or fundraising.
To summa17se, the G&DSA facilities have been very well used by locals and Visito￿ to the
area this year. The swimming pool is now fifty years old and is showing its age, major
investment will be needed over the next few years. In addition, th8 energy Gnsis has seen a
massive increase in njnning costs. Income did not cover expenditure this year. Over the
winter, the comn7ittee will be focussing on developing plans for a more sustainable facility.
The Committee has benefi'tted from the enthusiasm new members have brought to the team.
Jenny Summerfield (café training, finan￿ support, bookings, DBS checks. maintenance)
Katy Forrester (playground, fundraising, maintenance)
Max Barton {maintenano and advice on insurance policies)
Adrienne Eyre (volunteering input and event help)
Helen Jackman (pool safety audit)
Firfancial Performan¢e
,We' received our Annual Eden Pool grant from Westmorland & Furness Council and w&
continue to lobby for further financial funding via the Eden Pools Community Group & Sport
England, to help with the increasing costs of running an outdoor swimming pool.
We closed our HSBC bank account in November 2022 to save costs, as a monthly fee and
charges for cash deposits had been introduced. Just one bank account with Santander now.
Page 4 of 9

The telephone contract with BT came to a cl¢)se in April 2023, and has now been swapped to
Vodafone due to increasing BT costs. We've seen a continuous stable internet connection.
Utility Aid, who had been recommended to us via the Eden Pools Community Group
suggested we opt for a 2-year contract with SSE Business for our electricity in December to
try and secure some stability with rising costs, especially standing charges from all suppliers.
.Suthmer Operational income (season tickets, café sales & pool admissions, pool hire and
annual grants from Westmorland & Fumess Council) was £43,779.42 a very slight increase on
2021122 season.
The Tuesday Social café increased its takings by 7 % on 2011122 winter, with a profit of £1,552
helping to cover some general running costs over the winter. This continues to be a welcome
warm social space.
Estimate £285 per day (126 day season) to operate, compared to previous years £227 (2022),
£180 (2021). Includes cost of electricity (36°h increase), water (39 % increase), insurance
(2250/0 increase) and lifeguards pay138 % increase).
The Monthly Draw raised slightly more income again this year £3,435 (compared to £3,095
last year). We have a few addrtional players from new residents in the village, who have also
been volunteering their time in various ways for the Swimming Pool and Playground Area.
In summary, due to rising operating costs we incuffed this year the fvndraising events over the
winter have 'propped' up the swimming pool njnning over the summer.
The committee have fomially agreed a Reserves Policy. This states that..
1. The Greystoke & District Sports Association aim for a reserve level so that prior to the
start of the season (April) it has sufficient reserves to enable it to cover.. (a) a poor start
to the season, and (b) during the season to be able to pay for potential essential
emergency repairs and carry out emergency equipment replacement.
2. This provides the maximum certainty that the pool can carry on operating during the
season and so deliver benefit to users.
3. As of September 2023, these costs were estimaled at around £40,000, so this is the
recommended minimum level of reserves and should the reserve level drop below this,
then the Trustees will work to return the reserves to this level.
In light of increasing operating costs this figure will be reviewed before the start of the 2024
season.
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charty's trustees:
Signature
Full name
&LI z&ErrM £( C
Date
Page S of-9

Gr&￿toke and D15trlct Sports AssocSation
Charltable Incorporated Or£ani5atron
..Charity number 1177906
Receipts and Payments account for the year ended 30th September 2023
IUnre5tricted. Restrkted ": Total
Funds
Fund5
Fuhds
2023
Total
Funds
2022
Reteipls
Takings and season tickets
Grar.ts
Donations
Monthly and grand draws
', Fundraising events
Beer festival
. Film nights
Other
Facility hire
42,135
1,559
724
42.135 1
1,559
724
3,435
'3.095
11,301
4,649
4,008
3,080
70,891
11,301
4,649
9,170
1,998
3,080 [-""'"- "2,935
70.891
58,426
Total re￿Ipts
Payments
Lifeguard pav
.Other lifeguard expenses
Repairs
Electricity
Insi"rance
.Telephone and internet
Waste collectio
Water
Chemicals
8,835
2,527
6,716
25,214
4,520
470
281
3,578
2,783
3,519
6.376
333
8,964
16,821
1,391
480
164
4,050
2.858
2,966
341
2,527
6,716
25,214
4.520
470
281
3,578
2,783
3,519
Playground maintenance
Sundries
Draw
Fundraising events
Beer festival
.Film nights
Other
603
1,565
603
1,565
1,475
4,816
2,069
1,534
69,030
4,816
2,069
1,534
69,030
1,067
Sub Total
Asset purchases
49,703
Total payments
69,030
69,0301
49,703
Net of receipts/lpaymentsl
,Transfer between funds
Cash funds last year end
',Cash funds this year end
1,861
8,723
37,986 1
39,847
29,263
37,986
39,847
Page6 of 9

'Greystoke and Distrirt Sports A550ciation
Lharitable Incorporated Organisation
Charity number 1177906
Statement of assets and liabillties as at 30th September 2023
Unrestrirted. Restrlcted
fund5
funds
Total
Cash ￿ndS
4Bank accounts
£ash in hand
',Total cash funds
39,759
39.759
39,847
Assets retained for the charity's own use
.. Pool equipment and buildings
239,545.
239,545
239,545,,
239,545
The pool equipment and buildings amount reflects the depreciated value
at 0111012018 and expenditure since then. The charity prepares receipts
and payments accounts and therefore does not make provision for
'depreciation.
If such a provision was to be made, at IO% on a reduting balance basis,,
the pool equipment and buildings would have a year end accounts value
',of É152,744, after annual depreciation of £16.972
..Signed and approved on behalf of the board of trustees
SLSA-NJ ELI ￿￿E7￿ ¢21
Page 7 of 9

Greystoke and District Sports Association
'Charitable Incorporated Organlsation
Charity number 11477906
Independent examiner's report to the trustees on the accounts for the year ended 30th
September 2023
The accounts are set out on pages 6 to 7
I report to the trustees on my examination of the accounts of the above Charity (Yhe
Orcdnisation") for the year ended 30th September 2023.
Responsibilities and basis of report
Aslhe trustees of the Organisation, you are responsible for the preparation of the accounic iii
Accordan￿ with the requirements of the Charities Act 2011 ('The Act").
I report in respect of my examination of the Organisation's accounts carried out under section
145 of the 2011 Act and in carrying out my examination, I have followed the applicable
directions given by the Charities Commission under section 145 (5) {b) of the Act.
Independent examiner's statement
I have completed my examination. I confi'rm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that, in any
matp.rial respect'.-
- Accounting records were not kept in accordance with section 130 of Ihe Act, or
- Tbe accounts do not accord with the accounting records
.1 have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in order to enable a proper understsnding of
the accounts to be reached.
Anna Jane Meeks
Stoddah Gate
Per,ruddock
CA11 ORY
Date..
Page 8 of 9

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