Charlty registration number: 1177906
GREYSTOKE AND DISTRICT SPORTS ASSOCIATION (A Charitable Incorporated Organisation)
Annual Report and Financial Statements
for the Year Ended 30 September 2022
| GREYSTOKE AND DISTRICT SPORTS ASSOCIATION Reference and Administrative Details |
GREYSTOKE AND DISTRICT SPORTS ASSOCIATION Reference and Administrative Details |
|
|---|---|---|
| Rosie Illingworth, Secretary Moira Dudson Emma Nielsen Dominic Rhodes Sue Richardson Trish Hawkyard Swimming Pool Church Road Cumbria CAII OTW Address: |
||
| Santander L30 4GB HSBC CA3 8JW |
||
| Charity Registration Number: 1177906 |
Page 1
GREYSTOKE AND DISTRICT SPORTS ASSOCIATION
Chair's Statement and Trustees’ Report for the year ended 30 September 2022
Our Charity
The Greystoke and District Sports Association was set up to establish and run a recreation ground and swimming pool and to promote it for the benefit of the inhabitants of and visitors to Greystoke and surrounding areas. In April 2018 we became a Charitable Incorporated Organisation, moving from the sports association model that had served us well for many years.
We operate an open air heated swimming pool in the village of Greystoke in Cumbria along with its changing rooms and café. We also maintain two children’s play areas and the playing fields which are used by the village football team and the local primary school.
In accordance with Charity Commission guidance, the organisation is able to demonstrate our public benefit in carrying out our objectives. The swimming pool facility, sport pitch and children’s play areas have benefitted the inhabitants of Greystoke and surrounding areas and visitors to the area by providing healthy, outdoor social activities.
Report for 2022
This is our fourth formal annual report covering a full 12 months of operation as a charity.
Achievements and Operating Performance
Overall, in the year since the last annual report the Greystoke and District Sports Association has had a successful year and proved itself to be a valuable community asset.
Following on from a successful, but pamal opening in 2021 it was felt that our new cafe facilities should not stand empty all winter and a small group of volunteers started a Tuesday lunchtime café. This has provided a welcome warm space and community meeting point throughout the winter of 2021/22.
Finally in 2022 we were able to open the swimming pool with no restrictions for a whole season. A first since the Covid 19 pandemic.
The aim was to have an early May opening to maximise the opportunities provided by the first May Bank Holiday. Unfortunately preparations did not go according to plan. Regular working parties during the winter kept on top of maintenance and a team of volunteers began the process of preparing the pool for opening. The leak that caused issues in the summer of 2021 was located in the small pool and fixed by our local plasterer, Patrick Dobinson, followed by repainting by our past chairman, Stephen Nicol. The pool was hlled but unfortunately it was found that the main pump no longer worked. Dominic Rhodes and Moira Dudson did an amazing job of sourcing a new pump and getting the whole system working to allow us to finally open. However this was three weeks later than planned. Trish Hawkyard kindly took on the management of the cafe for the season. We thank all our volunteers for the sterling work that was done to finally get the pool and café open. The pool was open to adult swimmers from 19th May 2022 and to the general public from 21st May 2022
Our changing rooms were open for the full season, without restrictions to both adult swimmers and the general public. Moira Dudson once again managed our team of lifeguards and Jenni Hodgson did an excellent job as lead lifeguard.
It was decided that the practice of running two sessions on days when we were open from 1pm to 6pm should continue. On busy days managing user numbers required close
Page 2
co-operation between our volunteers and lifeguards. The hot weather during the summer meant at times we had to turn people away so occasionally we went to 3 sessions per day to help satisfy demand. The semi automated pool chemical dosing system meant we were able to maintain excellent water quality throughout the season. However, a naflonal shortage of chlorine did cause problems for our water quality team.
The general warmer weather meant the pool was very well used over the summer. There were around 4,483 visits recorded by members of the general public for the 109 days we were open to the public with approximately another 700 visits by family season ticket holders in these public sessions. Our season ticket holders included 28 families and 186 adults. 2217 individual visits were made by adult season ticket holders outside the public sessions.
The success of the pool is amply demonstrated by comparing with pre-pandemic years. 3,300 visits were recorded by the general public during 2019 when we were open for 117 days and 4,000 visits during 2018 (a very hot summer) when we were open for 100 days. The use of TeamApp, managed by Stuart Lowthian, once again provided an efficient way to manage adult swimmers
There were some particular notable changes and development over the last 12 months:
-
Tuesday’s Social café was a huge success, helping local people to feel less isolated over the winter months. A willing bunch of volunteers cooked up tasty soups and made cakes, and with hot drinks available the café was very busy with old and new faces popping in. Trish Hawkyard made sure we were up to standard with food hygiene regulations.
-
e The new pump put in place at the beginning of the season provided some peace of mind to the water quality team and helped us maintain excellent water quality even when the pool was busy.
-
e Emma Nielsen took on the task of establishing a new website with Mark Wilkinson. This has greatly improved communication with our users.
-
e The Beer Festival reverted back to a two day event in September. A lot of hard work went in to setting it up and running the event. Our thanks to Robin and Rosie Illingworth who led the organisation of the event this year and all the other volunteers who helped. Jane Thompson did a sterling job of seeking sponsorship from old and new companies, along with gaining some sponsored wood to build a
new beer racking system that we’ve previously hired each year.
Our local football club Greystoke FC have continued to use the playing field and changing facilities in the winter. The team had a very successful 2021/22 season, being promoted to division one in the local league for 2022/23 season. In addition to the juniors, they now field a team in the fourth division.
The committee was fortunate to gain four new members, Sue Richardson, Carolyn Greenhalgh, Trish Hawkyard and Mike Bousfield. Sue and Carolyn kindly took on the managing of the volunteers during the summer season. Sadly we lost Louise Chance as a committee member and trustee. We thank her for her time as Chair and active member of the committee.
Financial Performance
As the attached accounts show:
Financial Highlights
We received our Annual Eden Pool grant from Eden District Council
A little Covid uncertainty & cautiousness remained over social gatherings during the winter months, so our Film Nights were fewer and not as well attended as in previous years.
Page 3
Tuesday’s Social café was successful from a social and financial perspective, with income helping to cover general running costs over the winter months.
Operational income (season tickets, café sales & pool admissions from April - September, pool hire and annual grant from EDC) was £43,675. An increase of 31% on the shorter 20/21 season.
It is estimated it costs £227 per day (109 day season) to operate, compared to previous years £180 (2021), £90 (2018). This includes cost of electricity, water, insurance and lifeguards.
We had to purchase a new heat pump (as was predicted) in May 2022 which delayed opening the swimming pool by 3 weeks.
Our electricity costs have increased by an average of 143% per month over the 4 operating months due to a number of factors including:
-
a) Energy supplies cost increases from Oct ’21due to worldwide fuel shortages b) War in Ukraine adding to these fuel shortages.
-
c) Didn’t renew the contract with our electricity supplier, just rolled over to a variable rate
Thankfully, the leak in the baby pool was fixed in April which has helped our water costs over the Swimming Pool operating season April to September to reduce by 39% compared to last year.
The Monthly Draw income was a little more than in the previous year £3,095, compared to £2,925 in 2021.
The 11th Greystoke Beer Festival was a huge success this year, held over the weekend of 10th and 11th September 2022.
As of 30th September 2022, our 2 bank accounts have a combined healthy balance of £37,905.00, but we realise that we’ll need to raise some significant funds over the winter months to help with operating costs next year.
Financial Developments
Cumbria’s 6 district councils are amalgamating into 2 unitary authorities in April 2023, so we are working with Eden Community Swimming Pools, providing them with figures to canvas Eden District Council for an increase in our annual grant payment to help with financial pressures, but highlighting the benefits the pools bring to their local communities and for tourism to the areas.
We are in discussion with Utility Aid, as suggested by Eden Community Swimming Pools who work with charities to select an appropriate energy supplier & contract for the coming season.
The committee have formally agreed a Reserves Policy. This states that:
-
The Greystoke and District Sports Association aim for a reserve level so that prior to the start of the season (April) it has sufficient reserves to enable it to cover: (a) a poor start to the season; and (b) during the season to be able to pay for potential essential emergency repairs and carry out emergency equipment replacement during the season.
-
This provides the maximum certainty that the pool can carry on operating during the season and so deliver benefit to users.
-
As of August 2021, these costs were estimated at around £20,000, so this is the recommended minimum level of reserves and should the reserve level drop below this, then the Trustees will work to return the reserves to this level.
In light of increasing energy prices this hgure will be reviewed before the start of the 2023 season, rather than the agreed review date of August 2023.
Janice Weatherill-Timmins, Chair on behalf of the Trustees
Tara King, Treasurer and Trustee
Page 4
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees:
----- Start of picture text -----
Signature Janice Weatherill-
Timmins R Illingworth
Janice Weatherill
Full name Rosemary Illingworth
Timmins
Position Chair Secretary
Date 29th January 2023
----- End of picture text -----
Page 5
Greystoke and District Sports Association Charitable Incorporated Organisation Charity number 1177906
Receipts and Payments accounts for the period from 1st October 2021 to 30th September 2022
| Receipts Takings and season tickets Grants Donations Monthly and grand draws Fundraising events Beer festival Film nights Other Facility hire Other Total receipts Payments Lifeguard pay Other lifeguard expenses Repairs Electricity Insurance Telephone and internet Waste collection Water Chemicals Café Playground maintenance Sundries Draw Fundraising events Beer festival Film nights Sub total Asset purchases Total payments Net of receipts/(payments) Transfer between funds Cash funds last year end Cash funds this year end |
Unrestricted Restricted Total funds funds funds 2022 Total funds 2021 39,181 39,181 26,654 1,559 1,559 21,42S 488 4882,2793,095 3,095 2,925 9,170 9,170 2,958 1,998 1,998 2,935 2,935 2,270 88 58,426 58,426 58,599 |
|---|---|
6,376 6,376 5,S44 333 333 1,313 8,964 8,964 9,941 16,821 16,821 8,729 1,391 1,391 1,361 480 480 561 164 164 174 4,050 4,050 3,041 2,858 2,858 2,982 2,966 2,966 2,902 341 341 172 97 97 666 1,475 1,475 1,630 2,3202,320 1,2431,0671,067 |
|
49,703 49,703 40,259 7,694 49,703 49,703 47,953 |
|
8,723 8,723 10,646 29,263 29,263 18,617 |
|
| 37,986 37,986 29,263 |
Page 6
Greystoke and District Sports Association Charitable Incorporated Organisation Charity number 1177906
Statement of assets and liabilities at 30th September 2022
| Cash funds Bank accounts Cash in hand Total cash funds Assets retained for the charity's own use Pool equipment and buildings Refurbishment and equipment in the year |
Unrestricted Restricted Total fundsfundsfunds37,906 d0 37,986 239,545 37,906 80 37,986 239,545 |
Unrestricted Restricted Total fundsfundsfunds37,906 d0 37,986 239,545 37,906 80 37,986 239,545 |
|---|---|---|
| 37,986 | ||
| 239,545 |
||
239,S4S |
239,545 |
Pool equipment and buildings amounts reflect the depreciated value at 01/10/18 and expenditure since then. The charity prepares receipts and payments accounts and therefore does not make provision for depreciation.
If such provision was to be made, at 10% on a reducing balance basis, the pool equipment and buildings would have a year end accounts value of £169,716, after annual depreciation of £18,857.
Signed and approved on behalf of the board of trustees
----- Start of picture text -----
Signature
Name
----- End of picture text -----
Page 7
Charlty registration number: 1177906
GREYSTOKE AND DISTRICT SPORTS ASSOCIATION (A Charitable Incorporated Organisation)
Annual Report and Financial Statements
for the Year Ended 30 September 2022
| GREYSTOKE AND DISTRICT SPORTS ASSOCIATION Reference and Administrative Details |
GREYSTOKE AND DISTRICT SPORTS ASSOCIATION Reference and Administrative Details |
|
|---|---|---|
| Rosie Illingworth, Secretary Moira Dudson Emma Nielsen Dominic Rhodes Sue Richardson Trish Hawkyard Swimming Pool Church Road Cumbria CAII OTW Address: |
||
| Santander L30 4GB HSBC CA3 8JW |
||
| Charity Registration Number: 1177906 |
Page 1
GREYSTOKE AND DISTRICT SPORTS ASSOCIATION
Chair's Statement and Trustees’ Report for the year ended 30 September 2022
Our Charity
The Greystoke and District Sports Association was set up to establish and run a recreation ground and swimming pool and to promote it for the benefit of the inhabitants of and visitors to Greystoke and surrounding areas. In April 2018 we became a Charitable Incorporated Organisation, moving from the sports association model that had served us well for many years.
We operate an open air heated swimming pool in the village of Greystoke in Cumbria along with its changing rooms and café. We also maintain two children’s play areas and the playing fields which are used by the village football team and the local primary school.
In accordance with Charity Commission guidance, the organisation is able to demonstrate our public benefit in carrying out our objectives. The swimming pool facility, sport pitch and children’s play areas have benefitted the inhabitants of Greystoke and surrounding areas and visitors to the area by providing healthy, outdoor social activities.
Report for 2022
This is our fourth formal annual report covering a full 12 months of operation as a charity.
Achievements and Operating Performance
Overall, in the year since the last annual report the Greystoke and District Sports Association has had a successful year and proved itself to be a valuable community asset.
Following on from a successful, but pamal opening in 2021 it was felt that our new cafe facilities should not stand empty all winter and a small group of volunteers started a Tuesday lunchtime café. This has provided a welcome warm space and community meeting point throughout the winter of 2021/22.
Finally in 2022 we were able to open the swimming pool with no restrictions for a whole season. A first since the Covid 19 pandemic.
The aim was to have an early May opening to maximise the opportunities provided by the first May Bank Holiday. Unfortunately preparations did not go according to plan. Regular working parties during the winter kept on top of maintenance and a team of volunteers began the process of preparing the pool for opening. The leak that caused issues in the summer of 2021 was located in the small pool and fixed by our local plasterer, Patrick Dobinson, followed by repainting by our past chairman, Stephen Nicol. The pool was hlled but unfortunately it was found that the main pump no longer worked. Dominic Rhodes and Moira Dudson did an amazing job of sourcing a new pump and getting the whole system working to allow us to finally open. However this was three weeks later than planned. Trish Hawkyard kindly took on the management of the cafe for the season. We thank all our volunteers for the sterling work that was done to finally get the pool and café open. The pool was open to adult swimmers from 19th May 2022 and to the general public from 21st May 2022
Our changing rooms were open for the full season, without restrictions to both adult swimmers and the general public. Moira Dudson once again managed our team of lifeguards and Jenni Hodgson did an excellent job as lead lifeguard.
It was decided that the practice of running two sessions on days when we were open from 1pm to 6pm should continue. On busy days managing user numbers required close
Page 2
co-operation between our volunteers and lifeguards. The hot weather during the summer meant at times we had to turn people away so occasionally we went to 3 sessions per day to help satisfy demand. The semi automated pool chemical dosing system meant we were able to maintain excellent water quality throughout the season. However, a naflonal shortage of chlorine did cause problems for our water quality team.
The general warmer weather meant the pool was very well used over the summer. There were around 4,483 visits recorded by members of the general public for the 109 days we were open to the public with approximately another 700 visits by family season ticket holders in these public sessions. Our season ticket holders included 28 families and 186 adults. 2217 individual visits were made by adult season ticket holders outside the public sessions.
The success of the pool is amply demonstrated by comparing with pre-pandemic years. 3,300 visits were recorded by the general public during 2019 when we were open for 117 days and 4,000 visits during 2018 (a very hot summer) when we were open for 100 days. The use of TeamApp, managed by Stuart Lowthian, once again provided an efficient way to manage adult swimmers
There were some particular notable changes and development over the last 12 months:
-
Tuesday’s Social café was a huge success, helping local people to feel less isolated over the winter months. A willing bunch of volunteers cooked up tasty soups and made cakes, and with hot drinks available the café was very busy with old and new faces popping in. Trish Hawkyard made sure we were up to standard with food hygiene regulations.
-
e The new pump put in place at the beginning of the season provided some peace of mind to the water quality team and helped us maintain excellent water quality even when the pool was busy.
-
e Emma Nielsen took on the task of establishing a new website with Mark Wilkinson. This has greatly improved communication with our users.
-
e The Beer Festival reverted back to a two day event in September. A lot of hard work went in to setting it up and running the event. Our thanks to Robin and Rosie Illingworth who led the organisation of the event this year and all the other volunteers who helped. Jane Thompson did a sterling job of seeking sponsorship from old and new companies, along with gaining some sponsored wood to build a
new beer racking system that we’ve previously hired each year.
Our local football club Greystoke FC have continued to use the playing field and changing facilities in the winter. The team had a very successful 2021/22 season, being promoted to division one in the local league for 2022/23 season. In addition to the juniors, they now field a team in the fourth division.
The committee was fortunate to gain four new members, Sue Richardson, Carolyn Greenhalgh, Trish Hawkyard and Mike Bousfield. Sue and Carolyn kindly took on the managing of the volunteers during the summer season. Sadly we lost Louise Chance as a committee member and trustee. We thank her for her time as Chair and active member of the committee.
Financial Performance
As the attached accounts show:
Financial Highlights
We received our Annual Eden Pool grant from Eden District Council
A little Covid uncertainty & cautiousness remained over social gatherings during the winter months, so our Film Nights were fewer and not as well attended as in previous years.
Page 3
Tuesday’s Social café was successful from a social and financial perspective, with income helping to cover general running costs over the winter months.
Operational income (season tickets, café sales & pool admissions from April - September, pool hire and annual grant from EDC) was £43,675. An increase of 31% on the shorter 20/21 season.
It is estimated it costs £227 per day (109 day season) to operate, compared to previous years £180 (2021), £90 (2018). This includes cost of electricity, water, insurance and lifeguards.
We had to purchase a new heat pump (as was predicted) in May 2022 which delayed opening the swimming pool by 3 weeks.
Our electricity costs have increased by an average of 143% per month over the 4 operating months due to a number of factors including:
-
a) Energy supplies cost increases from Oct ’21due to worldwide fuel shortages b) War in Ukraine adding to these fuel shortages.
-
c) Didn’t renew the contract with our electricity supplier, just rolled over to a variable rate
Thankfully, the leak in the baby pool was fixed in April which has helped our water costs over the Swimming Pool operating season April to September to reduce by 39% compared to last year.
The Monthly Draw income was a little more than in the previous year £3,095, compared to £2,925 in 2021.
The 11th Greystoke Beer Festival was a huge success this year, held over the weekend of 10th and 11th September 2022.
As of 30th September 2022, our 2 bank accounts have a combined healthy balance of £37,905.00, but we realise that we’ll need to raise some significant funds over the winter months to help with operating costs next year.
Financial Developments
Cumbria’s 6 district councils are amalgamating into 2 unitary authorities in April 2023, so we are working with Eden Community Swimming Pools, providing them with figures to canvas Eden District Council for an increase in our annual grant payment to help with financial pressures, but highlighting the benefits the pools bring to their local communities and for tourism to the areas.
We are in discussion with Utility Aid, as suggested by Eden Community Swimming Pools who work with charities to select an appropriate energy supplier & contract for the coming season.
The committee have formally agreed a Reserves Policy. This states that:
-
The Greystoke and District Sports Association aim for a reserve level so that prior to the start of the season (April) it has sufficient reserves to enable it to cover: (a) a poor start to the season; and (b) during the season to be able to pay for potential essential emergency repairs and carry out emergency equipment replacement during the season.
-
This provides the maximum certainty that the pool can carry on operating during the season and so deliver benefit to users.
-
As of August 2021, these costs were estimated at around £20,000, so this is the recommended minimum level of reserves and should the reserve level drop below this, then the Trustees will work to return the reserves to this level.
In light of increasing energy prices this hgure will be reviewed before the start of the 2023 season, rather than the agreed review date of August 2023.
Janice Weatherill-Timmins, Chair on behalf of the Trustees
Tara King, Treasurer and Trustee
Page 4
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees:
----- Start of picture text -----
Signature Janice Weatherill-
Timmins R Illingworth
Janice Weatherill
Full name Rosemary Illingworth
Timmins
Position Chair Secretary
Date 29th January 2023
----- End of picture text -----
Page 5
Greystoke and District Sports Association Charitable Incorporated Organisation Charity number 1177906
Receipts and Payments accounts for the period from 1st October 2021 to 30th September 2022
| Receipts Takings and season tickets Grants Donations Monthly and grand draws Fundraising events Beer festival Film nights Other Facility hire Other Total receipts Payments Lifeguard pay Other lifeguard expenses Repairs Electricity Insurance Telephone and internet Waste collection Water Chemicals Café Playground maintenance Sundries Draw Fundraising events Beer festival Film nights Sub total Asset purchases Total payments Net of receipts/(payments) Transfer between funds Cash funds last year end Cash funds this year end |
Unrestricted Restricted Total funds funds funds 2022 Total funds 2021 39,181 39,181 26,654 1,559 1,559 21,42S 488 4882,2793,095 3,095 2,925 9,170 9,170 2,958 1,998 1,998 2,935 2,935 2,270 88 58,426 58,426 58,599 |
|---|---|
6,376 6,376 5,S44 333 333 1,313 8,964 8,964 9,941 16,821 16,821 8,729 1,391 1,391 1,361 480 480 561 164 164 174 4,050 4,050 3,041 2,858 2,858 2,982 2,966 2,966 2,902 341 341 172 97 97 666 1,475 1,475 1,630 2,3202,320 1,2431,0671,067 |
|
49,703 49,703 40,259 7,694 49,703 49,703 47,953 |
|
8,723 8,723 10,646 29,263 29,263 18,617 |
|
| 37,986 37,986 29,263 |
Page 6
Greystoke and District Sports Association Charitable Incorporated Organisation Charity number 1177906
Statement of assets and liabilities at 30th September 2022
| Cash funds Bank accounts Cash in hand Total cash funds Assets retained for the charity's own use Pool equipment and buildings Refurbishment and equipment in the year |
Unrestricted Restricted Total fundsfundsfunds37,906 d0 37,986 239,545 37,906 80 37,986 239,545 |
Unrestricted Restricted Total fundsfundsfunds37,906 d0 37,986 239,545 37,906 80 37,986 239,545 |
|---|---|---|
| 37,986 | ||
| 239,545 |
||
239,S4S |
239,545 |
Pool equipment and buildings amounts reflect the depreciated value at 01/10/18 and expenditure since then. The charity prepares receipts and payments accounts and therefore does not make provision for depreciation.
If such provision was to be made, at 10% on a reducing balance basis, the pool equipment and buildings would have a year end accounts value of £169,716, after annual depreciation of £18,857.
Signed and approved on behalf of the board of trustees
----- Start of picture text -----
Signature
Name
----- End of picture text -----
Page 7
Greystoke and Distrlct Sports Assoclatlon Charltable Incorporated Organisation Charity number 1177906 Independent examinerfs report to the trustee5 on the accounts for the year ended 30th September 2022 The accounts are Set out on page 6 to 7. I report to the trustees on my examination of the accounts of the above charlty 1.the Organisation") for the year ended 3tr September 2022. Responsibilitles arml basls of report As the trustees of the Organisation, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Arf.). I report in respect of my examtnation of the Organisation's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable dirertions given by the Charities Commis540n under section 145151 Ibl of the Act. Independent examlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connertion with the examination which 8ives me cause to believe that in, any material respect:_ Accountlng records were not kept in accordance with section 130 of the Act, or The accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in orderto enable a proper understanding of the account to be reached. Anna Jane Meeks Stoddah Gate Penrudd¢xk CAII ORY Ih Date 26 January 2023