Prescription Art Test Valley Trustees’ Annual Report For the period 1 April 2024 to 31 March 2025
Reference and administration details
| For the period 1 Reference and administration details |
April 2024 to 31 March 2025 | April 2024 to 31 March 2025 |
|---|---|---|
| Charityname | Prescription Art Test Valley | |
| Other names the charityis known by | PATV | |
| Registered charity number | 1177894 | |
| Names of trustees who manage the charity | O4ice (if any) | Dates acted if not for whole year |
| Jill Penelope Wilson | Chair | |
| Dr LindsayMurrayParson | Resigned 4 March 2025 | |
| Dr Peter James White | ||
| Judith Giles | Commenced 4 March 2025 |
Structure, governance and management
| Type ofgoverningdocument | Constitution (last amended 1 October 2024) |
|---|---|
| How is the charityconstituted | Charitable Incorporated Organisation |
| Trustee selection method | Trustees are appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, regard to the skills, knowledge and experience needed for the eTective administration of the charityis required. |
Summary of the objects of the charity set out in its governing document
To support people living in the Test Valley and surrounding areas who suTer with mental and emotional health and wellbeing needs. Support is provided through art activities including workshops, public exhibitions of their artwork and through greater community engagement.
The charity provides free art sessions and workshops for individuals facing mental health challenges such as mild depression, anxiety, loneliness, or bereavement. The art sessions are run by volunteers and facilitators and oTer a safe space for participants to explore various creative techniques e.g. ceramics, collage, and painting. Participants are referred by healthcare professionals and the courses are free, including materials and refreshments.
Our classes are designed to run alongside conventional medical treatments and deliver better health outcomes by providing individuals with improved sense of belonging and social connection, improved self-esteem and confidence, reduction in loneliness, and an acquisition of new interests and skills. The charity creates an important additional service for our local health service providers to use based on community participation.
Achievements and performance
During the summer of 2024 the Trustees and volunteers decided the time was right to make use of the Hampshire County Council Rural Communities grant that was awarded to the charity before the covid-19 pandemic and consequently our store of art materials and classes were relocated to one of the rural villages in the Test Valley. The new venue, the Jubilee Hall in Timsbury, is a great space with easy access and we were delighted that all former participants attending the follow-on classes were still able to attend. Rural venues do not have the luxury of frequent public transport services, but all attendees have been travelling by car and have instead benefited from much easier parking.
Our sessions in the new venue commenced in September 2024 and nine new participants were referred to us for this term. We were delighted to also welcome a companion dog who fitted in very well with everyone. Although initially we expected to use the rural location for just a term, the lower costs and easier access has meant we have decided to continue future classes at this venue.
We were able to build on the success of last year and run another three initial six-week courses for new referrals during this financial year. There remains demand from previous attendees for our follow-on fortnightly workshops and we have therefore continued to run these.
We measure our success from the feedback of participants, the enthusiasm of the social prescribers to use our services and the numbers of referrals received. Feedback from participants continues to be unfailingly positive. Although the incidence of mental health problems is widely reported to have risen in recent years, the number of referrals would appear to have plateaued for now at least.
Judith Giles has joined us as a trustee replacing Lindsay Parson and one of our two facilitators resigned in March 2025 after more than 7 years in the role. New volunteers are always welcome. The temporary loss of a facilitator has encouraged us to trial several changes starting in September 2025 which are intended make us more resilient to personnel changes and introduce some improvements by oTering our services as close as possible to the time of the referral.
We hope that the planned changes will help reduce the number of instances where individuals have been prescribed our services but fail to attend any sessions. We continue to foster our relationships with local GP surgeries and social prescribers to ensure our services are available when needed and that they are more appropriately directed to those who can attend.
During the year the charity also completed an overdue update to its website.
trustee meetings.
Financial review
The charity held a successful sea shanty fundraising event which took place in May 2024 and raised over £900. There was an increase in grant income and donations compared to last year and the move to the rural village venue has also reduced room hire costs by nearly £800 in this financial year when compared to last year.
Whilst some costs have inevitably risen, overall, the charity’s plan to secure its funding for the next year in advance so that it can plan with greater certainty, has been achieved.
We are reliant on grants, donations and fundraising and need to minimise the risk of our services being interrupted or scaled back due to the lack of available funds.
Brief statement of the charity’s policy on reserves
To ensure resilience and that services can be maintained without interruption, the policy is that there should be unrestricted reserves of up to one year’s running costs (c.£4.5k) but not less than 6 months’ running costs (c.£2.3k) available at any point in time. At the end of the financial year, with funds for the summer term already committed, the level of reserves held are much better than the prior year and are in line with the policy.
We would like to express our sincere thanks and gratitude to all those who have supported us throughout this financial year
services to one of the rural villages in Hampshire. We received further restricted funds of £400 during the year from the Rotary Club of Romsey Test, specifically for art materials and consumables, which were all spent during the year. We do not hold any restricted funds at 31 March 2025.
Declaration
The trustees declare that they have approved the trustees’ report above. Date approved: 28 June 2025
Jill Wilson
Peter White
Judith Giles
We would like to express our sincere thanks and gratitude to all those who have supported us throughout this financial year
Prescription Art Test Valley, Registered Charity Number 1177894 Receipts and payments accounts: For the period from 1 April 2024 to 31 March 2025
| Receipts Test Valley Councillor's Grant Romsey Town Council Grant Romsey Lions Rotary Club of Romsey Test Hampshire County Council Donation from Mill Lane Neighbourhood Watch Donation from Rums Egg choir Other donations Gift aid recovered Income from sea shanty fundraising event Income from card sales Interest Subtotal receipts in year Payments Room hire Art materials and consumables Facilitator costs including parking & travel expenses Sea shanty fundraising event expenses Printing costs Website annual charge Public liability insurance Sundry expenses Subtotal payments in year Net receipts/(payments) in the year Statement of assets and liabilities at 31 March 2025 Cash at bank per statements Liabilities Total net assets Capital and reserves Total opening balance at 1 April 2024 Net income/(expenses) in the year Rounding in accounts Total closing balance at 31 March 2025 |
£ 1,000 500 250 400 500 100 265 1,345 195 1,560 81 22 |
|---|---|
| 6,218 (1,529) (498) (2,039) (611) (103) (130) (96) (67) |
|
| (5,073) | |
| 1,145 | |
| 5,496 - |
|
| 5,496 | |
| 4,349 1,145 2 |
|
| 5,496 |
Restricted funds
The Charity received grants for specific projects. The movements on these funds and the balances held at the beginning and the end of the year are as set out below:
| end of the year are as set out below: | ||||
|---|---|---|---|---|
| Restricted | Restricted | |||
| funds at 1 | Income | Expenditure | funds at 31 | |
| April 2024 | March 2025 | |||
| HCC rural communities project | 1,000 | (1,000) | - | |
| Rotary Club of Romsey Test grant towards materials and consumables | 400 | (400) | - | |
| 1,000 | 400 | (1,400) | - |
Accounts approved by trustees: 28 June 2025