Prescription Art Test Valley Trustees’ Annual Report For the period 1 April 2023 to 31 March 2024
Reference and administration details
| For the period 1 Reference and administration details |
April 2023 to 31 March 2024 | April 2023 to 31 March 2024 |
|---|---|---|
| Charityname | Prescription Art Test Valley | |
| Other names the charityis known by | PATV | |
| Registered charity number | 1177894 | |
| Names of trustees who manage the charity | O4ice (if any) | Dates acted if not for whole year |
| Jill Penelope Wilson | Chair | |
| Dr LindsayMurrayParson | ||
| Dr Peter James White |
Structure, governance and management
| Type ofgoverningdocument | Constitution(last amended 12 March 2024) |
|---|---|
| How is the charity constituted | Charitable Incorporated Organisation |
| Trustee selection method | Trustees are appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, regard to the skills, knowledge and experience needed for the eRective administration of the charityis required. |
Summary of the objects of the charity set out in its governing document
To support people living in the Test Valley and surrounding areas who suRer with mental and emotional health and wellbeing needs. Support is provided through art activities including workshops, public exhibitions of their artwork and through greater community engagement.
The charity provides free art sessions and workshops for individuals facing mental health challenges such as mild depression, anxiety, loneliness, or bereavement. The art sessions are run by volunteers and experienced art facilitators and oRer a safe space for participants to explore various creative techniques eg ceramics, collage, and painting.
Participants are referred by healthcare professionals and the courses are free, including materials and refreshments. Initially, participants are oRered a six-week long art course with an option to attend fortnightly followon workshops.
Our classes are designed to run alongside conventional medical treatments and deliver better health outcomes by providing individuals with improved sense of belonging and social connection, improved self-esteem and confidence, reduction in loneliness, and an acquisition of new interests and skills. The charity creates an important additional service for our local health service providers to use based on community participation and relieves pressures on our local NHS.
Achievements and performance
There has been a continuing rise in the trend of referrals from social prescribers. Since last year the charity has received an increase in referrals and has been able to run an additional initial six-week course during the year taking the total to three this year. There has continued to be demand from previous attendees for our follow-on fortnightly workshops and we have therefore continued to run these.
Our success is measured partly from the enthusiasm of the social prescribers to use our services and the increasing numbers of referrals received. Feedback from participants has also been unfailingly positive.
Two new volunteers have recently joined our team taking the total number of volunteers to twelve.
The incidence of mental health problems is widely reported to have risen dramatically in recent years especially following Covid-19 and the demand for our classes is expected to continue and potentially increase further. We have ambitions to run a fourth initial six-week course each year if our finances permit (at current prices we estimate that this would require additional funds of c.£1.6k).
There have been instances where individuals have been prescribed our services but fail to attend any sessions at all and we are in discussion about how this can be prevented. We continue to foster our relationships with local GP surgeries and social prescribers to ensure our services are available when needed and that they are more appropriately directed to those who are able to attend.
trustee meetings.
Financial review
The charity received grants totalling £2,000 during the year and over £1,000 of donations (including Gift Aid). Local groups, Romsey Ukulele Group and Rum’s Eg Singers, have supported the charity with fundraising. By 31 March 2024, plans were well advanced for a fundraising event with the Salty Sea Dogs which took place in May 2024 and raised over £970.
The charity has made a conscious decision to seek out some larger donations (rather than relying on many small donations of £100 or less) and to make a bigger effort to secure its funding for the next year in advance so that we can plan with greater certainty.
We are reliant on grants, donations and fundraising and want to minimise the risk of our services being interrupted or scaled back due to the lack of available funds. Our most significant cost is venue hire. We were able to obtain a reduction in the venue hire price increases imposed recently but are conscious that further increases to these charges may be made in future.
Brief statement of the charity’s policy on reserves
The charity would prefer to have one year’s running costs in reserve but acknowledge that the level of reserves held currently are less than this amount.
an outreach programme in one of the rural villages in Hampshire. Our plans to run this were disrupted by Covid-19 and this has yet to be arranged.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Jill Wilson, Trustee and Chair Date: 8 July 2024
We would like to express our sincere thanks and gratitude to all those who have supported us throughout this financial year
Prescription Art Test Valley Registered Charity Number 1177894 Receipts and payments accounts For the period from 1 April 2023 to 31 March 2024
| Summary of receipts and payments Receipts Test Valley Councillor's Grant Sovereign Housing Donations Card sales Gift aid Interest Subtotal income Payments Room hire Materials Facilitators Website Insurance Consumables Parking / travel Subtotal expenses Transferred to Co-op account Transfer from deposit account Net receipts/(payments) in the year Statement of assets and liabilities Cash at bank Liabilities Total net assets Capital and reserves Unrestricted funds at 1 April 2023 Restricted funds at 1 April 2023 - HCC grant for rural communities project Total opening balance at 1 April 2023 Net income/(expenses) in the year Unrestricted funds at 31 March 2024 Restricted funds at 31 March 2024 - HCC grant for rural communities project Total closing balance at 31 March 2024 |
Barclays current account Barclays deposit account Co-op current account Co-op deposit account £ £ £ £ £ £ 1,000 1,000 1,000 1,000 798 798 81 90 171 245 20 265 44 44 3,278 (2,318) (2,318) (358) (358) (1,080) (1,080) (108) (108) (96) (96) (75) (75) (353) (353) (4,388) (1,700) 1,700 - 1,700 (1,700) - (1,264) (1,656) 1,810 - (1,110) 22 2,517 1,810 4,349 - - - - - 22 2,517 1,810 - 4,349 1,286 3,173 - - 4,459 1,000 1,000 1,286 4,173 - - 5,459 (1,264) (1,656) 1,810 - (1,110) 22 1,517 1,810 - 3,349 1,000 1,000 22 2,517 1,810 - 4,349 Total all accounts |
Barclays current account Barclays deposit account Co-op current account Co-op deposit account £ £ £ £ £ £ 1,000 1,000 1,000 1,000 798 798 81 90 171 245 20 265 44 44 3,278 (2,318) (2,318) (358) (358) (1,080) (1,080) (108) (108) (96) (96) (75) (75) (353) (353) (4,388) (1,700) 1,700 - 1,700 (1,700) - (1,264) (1,656) 1,810 - (1,110) 22 2,517 1,810 4,349 - - - - - 22 2,517 1,810 - 4,349 1,286 3,173 - - 4,459 1,000 1,000 1,286 4,173 - - 5,459 (1,264) (1,656) 1,810 - (1,110) 22 1,517 1,810 - 3,349 1,000 1,000 22 2,517 1,810 - 4,349 Total all accounts |
Barclays current account Barclays deposit account Co-op current account Co-op deposit account £ £ £ £ £ £ 1,000 1,000 1,000 1,000 798 798 81 90 171 245 20 265 44 44 3,278 (2,318) (2,318) (358) (358) (1,080) (1,080) (108) (108) (96) (96) (75) (75) (353) (353) (4,388) (1,700) 1,700 - 1,700 (1,700) - (1,264) (1,656) 1,810 - (1,110) 22 2,517 1,810 4,349 - - - - - 22 2,517 1,810 - 4,349 1,286 3,173 - - 4,459 1,000 1,000 1,286 4,173 - - 5,459 (1,264) (1,656) 1,810 - (1,110) 22 1,517 1,810 - 3,349 1,000 1,000 22 2,517 1,810 - 4,349 Total all accounts |
|---|---|---|---|
| (1,264) (1,656) 1,810 - |
(1,110) | ||
| 22 2,517 1,810 - - - - |
4,349 - |
||
| 22 2,517 1,810 - |
4,349 | ||
| 1,286 3,173 - - 1,000 |
4,459 1,000 |
||
| 1,286 4,173 - - (1,264) (1,656) 1,810 - |
5,459 (1,110) |
||
| 22 1,517 1,810 - 1,000 |
3,349 1,000 |
||
| 22 2,517 1,810 - |
4,349 |
Jill Wilson (Chair & Trustee) Dr Lindsay Parson (Trustee) Accounts approved and signed on 5 July 2024