## **Trustees’ Annual Report for the period** ## **From 01/01/2024 Period start date To 31/12/2024 Period end date** ## **Charity name: Fylingdales Museum & Archive Trust** ## **Charity registration number: 1177886** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the public by
the provision of a Museum to collect
preserve and exhibit items of historical,
industrial and ecological interest with
particular emphasis on items relating to the
locality of Robin Hood’s Bay and
Fylingdales and to maintain an archive of
documents, books, maps, photographs and
other forms of written and printed word to
enable these to be accessed by the public
for study and other purposes.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities,
projects
or
services identified in the
accounts.|Para
1.17
and 1.19|The main activities are:
-
Operation of the Fylingdales
Museum.
-
Restoration & display of artifacts
related to prior times in Fylingdales.
-
Maintenance of the Flylingdales
Archive, and making this available
to the public for research purposes.| |Statement
confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grant-making, is not a material part of the
charity’s activities| |Policy on social investment
including program related
investment|Para 1.38|The charity invests its monies in
maintaining an operating the museum,
provisioning professional restoration and
maintenance of the artefacts held in the
museum and the archive.| |Contribution
made by
volunteers|Para 1.38|The museum and archive is manned by
volunteers. Museum volunteers operate the
museum, contribute to its maintenance and
operation.| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has successfully maintained
the museum (a listed building) in good
repair.
The charity has successfully maintained
the artefacts contained within the museum.
The charity has successfully maintained
and added to the content of the archive.
By undertaking the three points above, we
have successfully provided access to these
to the general public and those undertaking
research into the history of Fylingdales.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment
performance
against objectives|Para 1.41|N/A| ## **Financial Revie** w |**Financial Revie**w||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Please see annual accounts submission| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our coop interest
account in order to gain a higher return
then what would be archived if solely held
in a cash account.| |Amount of reserves held|Para 1.22|Please see annual accounts submission| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation
of
any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties, the charity is
well attended and supported and is
financially sound.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charities income is generated through
donations at the museum, other donations
and grants and retail sales generated by
selling items relating to local history at the
museum itself.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|N/A| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The museum building is over 150 years old
and is a listed building. The museum must
be maintained regularly, otherwise there is
a risk that it could fall into disrepair.| ## **Structure, Governance and Management** |**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**| |---|---|---| |Description of charity’s trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How
is
the
charity
constituted?
(e.g
unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee’s are invited by the committee to
become Trustees – following an expression
of interest made by the potential trustee to
the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|N/A| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity maintains a volunteer
management committee made up of an
elected Chairman, Secretary, Treasurer,
and includes a nominated ‘museum
curator’, ‘archivist’, ‘buildings manager’,
‘retail sales manager’ and ‘IT manager’.
These roles are supported by other
committee members.| |Relationship
with
any
related parties|Para 1.51|We are supported by Museum
Development Yorkshire, and The North
Yorks National Parks.| ## **Reference and Administrative details** |Charity name|Fylingdales Museum & Archive Trust| |---|---| |Other name the charity uses|Ronin Hood’s Bay Museum| |Registered charitynumber|1177886| |Charity’s principal address|Fylingdales Museum Trust C/O Bay Museum, Fisherhead,
Robin hood’s Bay,Whitby,North Yorkshire,YO224TQ.| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**
Philip Haigh
Jane Mortmer
Greg Pennock
Claire Thomas
Alan Staniforth
Michael Waters|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of body entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |||Chairman/Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| Corporate trustees – names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None. ## **Other optional information** None. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** Philip Haigh **Full name(s)** Philip Haigh **Position (eg Chair, etc)** Chairman/Trustee **Date** 06/01/2025 REGISTERED CHAIUTY NUMBEIL. 1177886 Asqulth Accountants L Rowan House 7 W¢st Bank SCARBOROUGH North Yorkthi Y0124DX eFin Report of the Twllees Independerf Ex•mIn￿$ R¢port S¢atement of Financial Activilies Bolance Sheet Notes to the Flnanclal S￿M￿ts 6 to 10 Detalled Statemeni of FIr*neI￿ Activities dales Mu stee The trnstees present their report with the finthclal $ts¢ements of the charity for the yetr ended 31 December 2024. The tru$tees ho￿ adopted the provisions of Accountin8 and Reportin8 by Charities.. Statement of Recommended Pr&ctiee applicable to ¢horiii¢s preparing their aceounts in accordance with th¢ Financial Reportin8 Standard applicable in the UK and Republle of Ireland IFRS 1021 leffeciive l Jartuary 20191. 0￿ECTIVEs AND AcfiviTIES Objeetlyes And Alms The purposes of the ehaTity are to advance the education of the public by the provision of a Museum to Collect PTe5erve #nd exhibit items of historical. industrial and eeolo8ical interest with particul#r emphasis on items relating to the locality of Robin Hood's 8ay and Fylin8dales and 10 maintllin an archivc of documenls, book& maps, pholo8raphs and other fornis of wrinen and printed word to enable these to be accessed by the public for study and oth¢r purposes. Slgnlfleant *etlvltles The main ￿tiVItIeS 4r¢: Operation of the Fylingdales Museum. Restoration & display of arfif4¢t5 Telpled to prior times in FylingdalH. Maintenance of the Flylin8dRles Archive. and mAkin8 this available to the public for res¢ar¢h purposes. Pybll¢ b¢n¢flt We h4v¢ referred to the guidance contained in th¢ Charity Commission's 8ener&l 8uidAnce on public benefit when r¢vi¢win8 our &im5 and objectives and in plannin8 ¢)Jr fviure a¢tiviii¢s. SoclAI InvestrneTrts The charity invesis its monies in maSntslnln8 An operatin$ the museum, provislonin8 prof¢s$ional restoration and malnt¢n4n¢¢ of th¢ #rt¢f4cts held in the museum attd the archive. CrantmaklTh Grant-makin8 is not o material part of the eharity$ ac¢ivilies Volunteers Th¢ mus¢um and w¢hive is rnanned by volunteer& Museum volunteers operAt¢the museum, ¢onlrlbuts io its maintenance and operalion. ACHIEVEMENT AND PERFORMANCE ChNrl¢ablt Acilvlilei The charity has Aueces$fully maintained the museum la liskd building) in good T¢p•Ir. Th¢ ¢hwlty ha$ $u¢ttssfully mAinthined ihe artefacis conlain¢d within the mu5wm. The charity ha5 SU¢C¢Ssfully mainthined ond odded io the conteni of ihe orchivc. By yndertAkin8 the thr¢e points above, we have successfvlly provided a¢c¢55 lo thes¢ ¢0 the 8eneral public and those und¢rt4kin8 into ¢he history of Fylingdales. FINANCIAL REVIEW Flnanelal posltlon The financial p051tion of the ¢hority is 8ood. Reserves are£102,411, which 15 a significan¢ in¢rease on ihe level held last year of £74.657. Prlnclpal fvndlDg sour¢¢$ The ¢haritie5 income 15 generated through donations at the mu%um. other donation5 and 8rants and retall sales gen￿ated by sellln8 Items relatjn8 to local history at the museum itself. Golng conf¢r There #re no uneertalntie& th¢ charity is well attended and supported and is financially sound. Pa8¢ 1 rtoftheT STRUCTURE GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its govemin8thxumenL adeed of and th)nstitutes • charitsble incorp)ra*d organisation Icioi. Reernltment ¥nd appolntmemi of new tr￿￿tt5 Truste¢s are inviied by the committtt to b¢wne Tnth￿- following •D ¢XSY¢5sion of interest made by the weniiai ¢ru5t¢¢ ¢0 ihe Charity. OrgAfyts*tlom*l Strnd￿re The Charity mairttsirts a voluntetr managemen¢ comrninee made up of an eleued Ch#inn8n. Secretsry. Treasurer, and includes a nominated 'museum ¢uralorf, 'a￿hly1st. 'buildings mana8&, '￿￿11 Sales M￿•&¢￿ and 'lT m•n4e¢. These roles are supported by other commiffee munbers. We 4r¢ SUPFQrted by Mu5eurn Developmem YO￿1￿ and The North yO￿S Mo(rs Nation41 REFERENCE AND ADMINISTRA TIVE DETAILS Reglst¢r¢d Charlty Trumber 1177886 Addrui West Royd Sthiion Road Robin Hoods Bay Whiiby North Yorkshi Y022 4RL Trnstees P A Hai8h Tryst¢¢ & T1¢￿rer A Staniforth M Waters Ire5iBned 9.2.241 Ms J Mortimer M G PenTho¢k {¥pp)ini¢d 10.3.241 Mts C Th0rn1s14I￿iIrtttd 8J241 IndepeDdeD¢ Ey•mloer A4uith Accountants Ltd Rowan House 7 West Bank SCARBOROUOH North Yorkshire Y0124DX Apwoved by Ixder of the boud of trus￿e$ on ..........-........-....-......-....-... Ind signed ¢ffi its Ixhalf by.. P A Hai8h- TN5t¢e & Archive Tru Independent examlner's report to the try5tees of Fyllngdales Mws¢urn & Archive Trugt I report to the charity trustee5 on my examination of the accounts of the charity for the year ended 31 December 2024. RespoThslbllitles Athd bthsis of T¢POrt As the ehority's trustees you are responsible for the preparation of the accounts in a￿ordanCe with the requirernents of the Chviiies Act 2011. I report in reSP￿t of the examination of the Charity's accounts CArried out under section 145 of th¢ 2011 Act and in in8 ou¢ my examination. I h&ve followed all applicable Directions 8iven by the Charity Commission under section 143 (Sxbl of th¢ Ad. Independent ex*mlner'$ statement I have completed my examination. l confimi that nomatters haveeomeio my attention in connKtion wi¢h theex#mination giving me ￿use to believe: The accouniing records were not keo in a¢¢ordan¢¢ with section 130 of the Charities ACL or The accounts did not ￿e0rd with the 4e¢ounting re¢ord& or The accounts dld not eomply wi¢h ¢he applicable requirem¢D15 conc¢rnin8 the fomi and content of occounts set out in the Charities IAccounts and Reports) Re8ulations 2008 other than any r¢quir¢m¢n¢ ¢ha¢ th¢ 8ive a'true and fair, view which is not a mattcr ¢onsid¢red as p4rt of an independent examination. I h•ve no eott¢ems and h8v¢ Come acr055 no other matters in tonnection wl¢h the examination to which attention should be drawn in this report in order to enable a proper understanding of ihe accounts ¢0 bc reathed. Miss Jennifer Sprin8ham Bsc FCCA The Association of Chortered Certifled A¢¢ounthnts A4Ulth Ac¢ouni8nts L¢d Row&n House 7 We51 Bank SCARBOROUGH North Yorkshire Y0124DX 1.7..-02_ ZOZF Date: ... Page 3 Useurn & A ancial A iv 31.12.24 31.1223 U￿¢striC￿ Totsl fund fimds INCOME AND ENDOWMENTS FROM Don4lions and1¢8xies 58.126 8.619 ChArliAble le￿wIll¢S A¢tivili¢5 UTthrtak¢n directly 10.000 Other trading activities Investment income 2.738 493 3.199 475 Total EXPENDITURE ON Raisin8 fijnds 13801 1,832 Charltsble ictlvltles Aciivilies undertaken ￿tr￿Y Support costs 33.380 603 34,451 345 Total NET INCOMWIEXPENDITURE 27.754 (14,335) RECONCILIATION OF FUNDS Tof#l funds brought fon¥xd 74.657 88,992 TOTAL FUNDS CARRIED FORWARD 102411 The TK>tes ftffm of financial sw¢ments & Archive T 31.1224 31.12.23 Totsl funds fijnd FIXED ASSETS Tangible as5¢ts 1204 CURRENT A￿ETs 5.856 2.900 Cash ai bank 101070 73J98 CREDITORS Amounts falling due wathitt one ye¥ (5851 1445) NET CURRENT Assrrs TOTAL ASSETS LESS CURRENT LIABILITIES 102,411 74,657 NET ASSETS FUNDS Unresrri¢*d funds io TOTAL FUNDS 102411 The finartci81 ststrments were approved byth¢ Bowdof Tnstees and authoTised forissue(ffl.............--....-...................... d wer¢ signed OD its behalf by: P A HAiBh- Trustee The note5 fonn p*t of these fIn￿¢181 ststanents Page 5 chive T ia for the Year E ACCOUNTING POLICIES is of preparing the fln*nti*l st#ttmeDts The financial statements of the charitable company. which is a public benefit entity under FRS 102, have been preparnl in xcord8rtce with the Charities SORP {FRS 1021'Ac¢ountiDg ond RewJrtin8 by Charities: Statem¢nt of Recommended Prxtice applicable EO chariiies prepar¢ng their x¢wnts in ac¢ordanc¢ with the Financial Reporting Stsndard appli￿1¢ in the UK and Republic of Ireland IFRS 102) (effective l January 2019)., Financial Reporting Stsndard 102 The FinarKiaJ Rep)ning Standard appli￿11e in the UK wd Republic of Ireland and the Companies Act 2(￿￿. The fi￿￿la1 #*ements have been prepgred under the histori￿ ￿5t ¢onv¢ntion. All In￿Me is Tn the StstemeN of Fin￿￿1¥1 Aaivitbes once the ¢h¥ity ha5 enli¢lernen¢ to the fyrtds. it is probAble that ihe income will be received the am0￿)1 ¢an ￿ measwed reliably. Expendlture Liabilities aTt rEcogni5ed &$ expendiiure as soon as thue is a legal or construciive obligation committin8 the charity to that exp￿dit￿< li is probable that a transfer of economlc b￿cri￿ will be required in settlement and the amount of the obliyion can be meL%ured reliably. Expumliture is accourtted for on an accrnals basis and has been classifid under headings that a8gre8ate all eost te]atcd to the eategory. whe￿ costs Cal)n￿ be directly attributed to wticular he&Jin8s they have bEth 8]l(oted to xtivities on a basis Consistent with the use of T#ngibk fll¢d 459rt5 LkprKiation isprovided atthefollowirt8#nnu￿ ratrs in ordertoi*rite off eKh tssdover its estimated useful lif¢. Computer quipmeni 33% on thyst Stot Stocks are valued at the lowerof cost athl net realtsable valK after making due a]low4n￿ for ol>solete aThl slow moving items. T*Jatio The charity is exempt from wporation tsx iffl its clwitabk aaivitie aeeouTrtlog Unrestricted fvnds C￿ be used in x¢oTdaKe with the eharitabl¢ ￿JectiveS At the diseretiort ofthe tntsttts. Restricted fund$ can only be us¢d forparticultr restric*d pur]xBes within the objecrs of the d￿lty. R¢5tridions arise when 5pxified by the donor or when fimds are raised for pArti¢ular restricted purposes. Further explan￿lon of the nature and purprx of each fiEnd is i￿1￿1¢d in the Dote5 to the fin￿¢18] sthtemen OTHER TRADINC AaIVITIES 31.12.24 31.12.23 Mukurn sales Book sak$ Sc1K￿l sales 1,581 1.512 1.632 738 Itinued... INVESTMENT INCOME 31.1224 31.1223 Deposit accouni interest 493 475 NET INCOMV(EXPENDITURE) Net incom&(expendi¢ur¢l is 5ts*d afterd￿gin￿Cr¢lliIlAB). 31.12.24 31.1223 Depre¢i#tlon. owned asxts 870 593 TRusfEES' REMUIYERA TION AND BENEFITS There wertno tnthtees. remunerntion ¢xothert*nefts forthe yearended31 Decanlxr 2024 nor fortheyearended 31 Decanber 2023. Trnst¢¢s' ¢xpths There were no expenses p•id for the yex endcd JI December2024 nor for th¢ ye•r ended 31 December 2023. COMPARATIVES FOR THE ￿ATEMENT OF FINANCIAL A￿1VITIEs Unr¢#det¢d nd INCOME AND ENDOWMENTS FROM Donations and lepcies 8,619 Ch*rlt4bl* •¢dvl¢les Aetiviiies undertsken dir¢¢¢ty 10.( Other trndin8 aciivities Investhient income 3,199 475 Total EXPENDITURE ON Rai5in8 fund5 1.832 rlt8bl¢ *¢dvltt AetlVLties undertaken dirtetty Suppjrt Cogts 34,451 345 Tol*l NET INCOMEJ(EXPENDITURE 114 J35) RECONCILIATION OF FUNDS Totsl ftsrtds brou8ht forward 88.992 Ci)niinued... rchive T - e¢Mtin En COMPARATIVES FOR THE STATEMENT OF FIP4ANCIAL A￿1VITIES- ¢ontin¥ed Unrestrict¢d fund TOTAL FUNDS CARRIED FORWARD TANCIBLE FIXED WETS cquipment COST At l January 2024 Additions 1,797 592 At 31 Decernber2024 DEPRECIATION At l January 2024 Charge for year 593 870 At 31 D¢c¢rnberX124 NET BOOK VALUE At 31 December2024 926 At 31 Deeernber2023 STOCKS 31.12.24 31.1223 CREDITORS: AMOUNTS FALLINC DUE wmiiN ONE YEAA 31.1124 31.1223 Accrued expense5 585 445 io. MOVEMENT IN FUNDS Nei mov¢m¢nt in fiuOs At 31.12.24 At 1.124 Unrestrkted fMnd5 GerKral fund 74.657 27,754 102,411 TOTAL FiJNDS 74 102411 ¢ontinu¢d... useum & A ents- MOVEMENT IN FUNDS- eoThllMued Net moyemerf in fund4 i￿luded IA the atrxive are as ftslloms: Incomi￿ Resourtts Movement in funds Uthrt#rltttd Genual fund 61.357 {33,603) 27.754 TOTAL FUNDS 61 CoMp•r•¢lvu for wovement hb movement in fvnds At 31.12.23 At 1.1.23 Unrtstrkted h#4ts General 88.992 (14J35) 74.657 TOTAL FUNDS 88.992 14 Comparative net rnovement in in¢lud¢d in the gtr#)v¢ We ¥ follo IrKomin8 R¢>)ur resources ¢xp¢ndtsl Mov¢meni in fvnds Unr¢strl¢ted General fund 22,293 {36.628) 114,335} TOTAL FUNDS 14335) A Current yeor 12 rn￿th$ and prior y¢•r 12 months 0￿bined posilim is •$ ftillows: movement At 31.12.24 At 1.1.23 Unr¢strl¢t¢d General furMI 13,419 102.411 TOTAL FUNDS 1024ll continyed... io. MOVEMENT IN FUNDS-rwtirywd A curreni year 12 months and PTtoryear 12 ffl￿th5 c￿bined net rnovem¢n¢ in fill￿ indudeAI in the aiKwe 8re ftillows: Incoming Resourees Movemeni expended in funds Unrestrlrt¢d G¢ner41 ￿1￿1 83.650 1702311 13.419 TOTAL FUNDS 70 RELATED PARTY DISCiLISURES There were no rel*d prty tlWlWlions for the y¢•r ended 31 D¢cember 2024. Pa8e 10 & Archive 31.1224 31.1223 INCOM£ AND EiYDOWMENTS Doaatlolls and kg*des Donations Legacies 8.126 8.619 5&126 8,619 Other trfidlng *etlvk5es Museum sales Book sales Seknl ￿1¢5 1.106 .632 1.581 1512 106 1738 3.199 Dwit accouni iniere 493 475 Charfl8ble *etivities Grants 10.000 TotAI In¢omthg re50urus 151.357 21293 EXPENDITURE Other tradkng ae¢Mtles Opening Sto¢k Purcha%e5 Commission Computer equipment Closing stLKk 3.665 445 29 593 1.674 32 870 {3801 1832 Charllable aetfvltks Insur￿¢¢ Li8ht #nd h¢Jt RepaiTS #nd maintenance Adv¢rt15in8 arml w¢bsit¢ Sundry expenses Cluning Display makri￿$ 920 .745 21875 438 $94 972 718 839 30,987 1.498 310 33J80 34.352 Support co Governa#te ¢osts A¢coun¢ancy fees 603 Totsl re50ur¢es ex￿nded Net ineotn&(expenditure) 14 335) This page does not forni port of the s￿￿Ory financial siatements Pagell ## **Trustees’ Annual Report for the period** ## **From 01/01/2024 Period start date To 31/12/2024 Period end date** ## **Charity name: Fylingdales Museum & Archive Trust** ## **Charity registration number: 1177886** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the public by
the provision of a Museum to collect
preserve and exhibit items of historical,
industrial and ecological interest with
particular emphasis on items relating to the
locality of Robin Hood’s Bay and
Fylingdales and to maintain an archive of
documents, books, maps, photographs and
other forms of written and printed word to
enable these to be accessed by the public
for study and other purposes.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities,
projects
or
services identified in the
accounts.|Para
1.17
and 1.19|The main activities are:
-
Operation of the Fylingdales
Museum.
-
Restoration & display of artifacts
related to prior times in Fylingdales.
-
Maintenance of the Flylingdales
Archive, and making this available
to the public for research purposes.| |Statement
confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grant-making, is not a material part of the
charity’s activities| |Policy on social investment
including program related
investment|Para 1.38|The charity invests its monies in
maintaining an operating the museum,
provisioning professional restoration and
maintenance of the artefacts held in the
museum and the archive.| |Contribution
made by
volunteers|Para 1.38|The museum and archive is manned by
volunteers. Museum volunteers operate the
museum, contribute to its maintenance and
operation.| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has successfully maintained
the museum (a listed building) in good
repair.
The charity has successfully maintained
the artefacts contained within the museum.
The charity has successfully maintained
and added to the content of the archive.
By undertaking the three points above, we
have successfully provided access to these
to the general public and those undertaking
research into the history of Fylingdales.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment
performance
against objectives|Para 1.41|N/A| ## **Financial Revie** w |**Financial Revie**w||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Please see annual accounts submission| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our coop interest
account in order to gain a higher return
then what would be archived if solely held
in a cash account.| |Amount of reserves held|Para 1.22|Please see annual accounts submission| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation
of
any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties, the charity is
well attended and supported and is
financially sound.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charities income is generated through
donations at the museum, other donations
and grants and retail sales generated by
selling items relating to local history at the
museum itself.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|N/A| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The museum building is over 150 years old
and is a listed building. The museum must
be maintained regularly, otherwise there is
a risk that it could fall into disrepair.| ## **Structure, Governance and Management** |**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**| |---|---|---| |Description of charity’s trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How
is
the
charity
constituted?
(e.g
unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee’s are invited by the committee to
become Trustees – following an expression
of interest made by the potential trustee to
the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|N/A| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity maintains a volunteer
management committee made up of an
elected Chairman, Secretary, Treasurer,
and includes a nominated ‘museum
curator’, ‘archivist’, ‘buildings manager’,
‘retail sales manager’ and ‘IT manager’.
These roles are supported by other
committee members.| |Relationship
with
any
related parties|Para 1.51|We are supported by Museum
Development Yorkshire, and The North
Yorks National Parks.| ## **Reference and Administrative details** |Charity name|Fylingdales Museum & Archive Trust| |---|---| |Other name the charity uses|Ronin Hood’s Bay Museum| |Registered charitynumber|1177886| |Charity’s principal address|Fylingdales Museum Trust C/O Bay Museum, Fisherhead,
Robin hood’s Bay,Whitby,North Yorkshire,YO224TQ.| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**
Philip Haigh
Jane Mortmer
Greg Pennock
Claire Thomas
Alan Staniforth
Michael Waters|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of body entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |||Chairman/Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| |||Trustee|Whole Year|Charity’s Committee| Corporate trustees – names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None. ## **Other optional information** None. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** Philip Haigh **Full name(s)** Philip Haigh **Position (eg Chair, etc)** Chairman/Trustee **Date** 06/01/2025