## **Trustees’ Annual Report for the period** **From 01/01/2023 Period start date To 31/12/2023 Period end date Charity name: Fylingdales Museum & Archive Trust** ## **Charity registration number: 1177886** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the public by
the provision of a museum to collect
preserve and exhibit items of historical,
industrial and ecological interest with
particular emphasis on items relating to the
locality of Robin Hood’s Bay and Fylingdales
and to maintain a library of books and other
forms of printed word to enable these to be
accessed by the public for study and other
purposes.| |Summary
of
the
main
activities in relation to those
purposes
for
the
public
benefit, in particular, the
activities,
projects
or
services identified in the
accounts.|Para
1.17
and 1.19|The main activities are:
-
Operation
of
the
Fylingdales
Museum.
-
Restoration & display of artifacts
related to prior times in Fylingdales.
-
Maintenance of the Flylingdales
Archive, and making this available to
the public for research purposes.| |Statement
confirming
whether the trustees have
had regard to the guidance
issued
by
the
Charity
Commission
on
public
benefit|Para 1.18|Yes.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|Grant-making, is not a material part of the
charity’s activities| |Policy on social investment
including program related
investment|Para 1.38|The charity invests its monies in maintaining
an operating the museum, provisioning
professional restoration and maintenance of
the artefacts held in the museum and the
archive.| |Contribution
made
by
volunteers|Para 1.38|The museum and archive is manned by
volunteers. Museum volunteers operate the
museum, contribute to its maintenance and
operation.| ## **Achievements and Performance** |Summary
of
the
main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has successfully maintained the
museum (a listed building) in good repair.
The charity has successfully maintained the
artefacts contained within the museum.
The charity has successfully maintained and
added to the content of the archive.
By undertaking the three points above, we
have successfully provided access to these
to the general public and those undertaking
research into the historyof Fylingdales.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment
performance
against objectives|Para 1.41|N/A| ## **Financial Revie** w |**Financial Revie**w||| |---|---|---| |Review
of
the
charity’s
financial position at the end
of the period|Para 1.21|Please see annual accounts submission| |Statement
explaining
the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our coop interest
account in order to gain a higher return then
what would be archived if solely held in a
cash account.| |Amount of reserves held|Para 1.22|Please see annual accounts submission| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation
of
any
uncertainties
about
the
charity continuing as a going
concern|Para 1.23|There are no uncertainties, the charity is
well attended and supported and is
financially sound.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The
charity’s
principal
sources of funds (including
any fundraising)|Para 1.47|The charities income is generated through
donations at the museum, other donations
and grants and retail sales generated by
selling items relating to local history at the
museum itself.| |---|---|---| |Investment
policy
and
objectives
including
any|Para 1.46|N/A| |social
investment
policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The museum building is over 150 years old
and is a listed building. The museum must
be maintained regularly, otherwise there is a
risk that it could fall into disrepair.| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How
is
the
charity
constituted?
(e.g
unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including
details
of
any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee’s are invited by the committee to
become Trustees – following an expression
of interest made by the potential trustee to
the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies
and
procedures
adopted for the induction and
training of trustees|Para 1.51|N/A| |---|---|---| |The charity’s organisational
structure and any wider
network
with
which
the
charity works|Para 1.51|The
Charity
maintains
a
volunteer
management committee made up of an
elected Chairman, Secretary, Treasurer,
and includes a nominated ‘museum curator’,
‘archivist’, ‘buildings manager’, ‘retail sales
manager’ and ‘IT manager’. These roles are
supported by other committee members.| |Relationship with any related
parties|Para 1.51|We are supported by Museum Development
Yorkshire, and The North Yorks National
Parks.| ## **Reference and Administrative details** |Charity name|Fylingdales Museum & Archive Trust| |---|---| |Other name the charity uses|Ronin Hood’s Bay Museum| |Registered charitynumber|1177886| |Charity’s principal address|Fylingdales Museum Trust C/O Bay Museum, Fisherhead,
Robin hood’s Bay, Whitby, North Yorkshire, YO224TQ.| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year **|**Name of body entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||PhilipHaigh|Chairman/Trustee|Whole Year|Charity’s Committee| ||Jane Mortimer|Trustee|Whole Year|Charity’s Committee| ||Michael Waters|Trustee|Whole Year|Charity’s Committee| ||Greg Pennock|Trustee|Whole Year|Charity’s Committee| ||Claire Thomas|Trustee|Whole Year|Charity’s Committee| ||Alan Staniforth|Trustee|Whole Year|Charity’s Committee| Corporate trustees – names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held N/A in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None. **Other optional information** None. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _Philip Haigh_ **Full name(s)** Philip Haigh **Position (eg Chair, etc)** Chairman/Trustee **Date** 06/01/2024 **REGISTERED CHARITY NUMBER: 1177886** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2023 for Fylingdales Museum Trust Asquith & Co Accountants Limited Rowan House 7 West Bank SCARBOROUGH North Yorkshire YO12 4DX Fylingdales Museum Trust Contents of the Financial Statements for the Year Ended 31 December 2023 ||Page| |---|---| |Report of the Trustees|1 to 3| |Independent Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7 to 11| |Detailed Statement of Financial Activities|12 to 13| Fylingdales Museum Trust Report of the Trustees for the Year Ended 31 December 2023 The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The purposes of the charity are to advance the education of the public by the provision of a museum to collect preserve and exhibit items of historical, industrial and ecological interest with particular emphasis on items relating to the locality of Robin Hood's Bay and Fylingdales and to maintain a library of books and other forms of printed word to enable these to be accessed by the public for study and other purposes. ## **Significant activities** The main activities are: - Operation of the Fylingdales Museum. - Restoration & display of artifacts related to prior times in Fylingdales. - Maintenance of the Flylingdales Archive, and making this available to the public for research purposes. ## **Public benefit** We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. ## **Social investments** The charity invests its monies in maintaining an operating the museum, provisioning professional restoration and maintenance of the artefacts held in the museum and the archive. ## **Grantmaking** Grant-making is not a material part of the charity's activities ## **Volunteers** The museum and archive is manned by volunteers. Museum volunteers operate the museum, contribute to its maintenance and operation. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** The charity has successfully maintained the museum (a listed building) in good repair. The charity has successfully maintained the artefacts contained within the museum. The charity has successfully maintained and added to the content of the archive. By undertaking the three points above, we have successfully provided access to these to the general public and those undertaking research into the history of Fylingdales. ## **FINANCIAL REVIEW** ## **Financial position** The financial position of the charity is good. Reserves are £74,657. A large amount of expected roof repairs were undertaken this year. ## **Principal funding sources** The charities income is generated through donations at the museum, other donations and grants and retail sales generated by selling items relating to local history at the museum itself. ## **Reserves policy** We hold reserves within NS&I in order to gain a higher return than what would be archived if solely held in a bank account. Page 1 Fylingdales Museum Trust for the Year Ended 31 December 2023 ## Report of the Trustees ## **FINANCIAL REVIEW** ## **Going concern** There are no uncertainties, the charity is well attended and supported and is financially sound. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation (CIO). ## **Recruitment and appointment of new trustees** Trustee's are invited by the committee to become Trustees - following an expression of interest made by the potential trustee to the charity. ## **Organisational structure** The Charity maintains a volunteer management committee made up of an elected Chairman, Secretary, Treasurer, and includes a nominated 'museum curator', 'archivist', 'buildings manager', 'retail sales manager' and 'IT manager'. These roles are supported by other committee members. We are supported by Museum Development Yorkshire, and The North Yorks Moors National Parks. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1177886 ## **Trustees** P A Haigh Trustee & Treasurer A Staniforth M Waters Ms M Pennock Ms J Mortimer ## **Independent Examiner** Asquith & Co Accountants Limited Rowan House 7 West Bank SCARBOROUGH North Yorkshire YO12 4DX Page 2 Fylingdales Museum Trust Report of the Trustees for the Year Ended 31 December 2023 Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ P A Haigh - Trustee Page 3 ## Independent Examiner's Report to the Trustees of Fylingdales Museum Trust ## **Independent examiner's report to the trustees of Fylingdales Museum Trust ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023. ## **Responsibilities and basis of report** Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of section 130 of the Charities Act; or 2. the accounts do not accord with those records; or 3. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Miss Jennifer Springham FCCA The Association of Chartered Certified Accountants Asquith & Co Accountants Limited Rowan House 7 West Bank SCARBOROUGH North Yorkshire YO12 4DX Date: 13 March 2024 Page 4 Fylingdales Museum Trust |Statement of Financial Activities|||| |---|---|---|---| |for the Year Ended 31 December 2023|||| |||31.12.23|31.12.22| |||Unrestricted|Total| |||fund|funds| ||Notes|£|£| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies||8,619|47,076| |**Charitable activities**|||| |Activities undertaken directly||10,000|-| |Other trading activities|2|3,199|2,978| |Investment income|3|475|36| |**Total**||22,293|50,090| |**EXPENDITURE ON**|||| |Raising funds||1,832|5,277| |**Charitable activities**|||| |Activities undertaken directly||34,451|2,486| |Support costs||345|420| |**Total**||36,628|8,183| |**NET INCOME/(EXPENDITURE)**||(14,335)|41,907| |**RECONCILIATION OF FUNDS**|||| |Total funds brought forward||88,992|47,085| |**TOTAL FUNDS CARRIED FORWARD**||74,657|88,992| The notes form part of these financial statements Page 5 Fylingdales Museum Trust ## Balance Sheet 31 December 2023 |||31.12.23|31.12.22| |---|---|---|---| |||Unrestricted|Total| |||fund|funds| ||Notes|£|£| |**FIXED ASSETS**|||| |Tangible assets|7|1,204|-| |**CURRENT ASSETS**|||| |Stocks|8|2,900|3,665| |Cash at bank||70,998|85,747| |||73,898|89,412| |**CREDITORS**|||| |Amounts falling due within one year|9|(445)|(420)| |**NET CURRENT ASSETS**||73,453|88,992| |**TOTAL ASSETS LESS CURRENT**|||| |**LIABILITIES**||74,657|88,992| |**NET ASSETS**||74,657|88,992| |**FUNDS**|10||| |Unrestricted funds||74,657|88,992| |**TOTAL FUNDS**||74,657|88,992| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. P A Haigh - Trustee The notes form part of these financial statements Page 6 Fylingdales Museum Trust Notes to the Financial Statements for the Year Ended 31 December 2023 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. OTHER TRADING ACTIVITIES** |**OTHER TRADING ACTIVITIES**||| |---|---|---| ||31.12.23|31.12.22| ||£|£| |Museum sales|1,581|1,612| |Book sales|1,512|1,046| |School sales|106|320| ||3,199|2,978| continued... Page 7 Fylingdales Museum Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2023 ## **3. INVESTMENT INCOME** |**3.**|**INVESTMENT INCOME**||| |---|---|---|---| |||31.12.23|31.12.22| |||£|£| ||Deposit account interest|475|36| |**4.**|**NET INCOME/(EXPENDITURE)**||| ||Net income/(expenditure) is stated after charging/(crediting):||| |||31.12.23|31.12.22| |||£|£| ||Depreciation - owned assets|593|-| ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022. ## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** ||Unrestricted| |---|---| ||fund| ||£| |**INCOME AND ENDOWMENTS FROM**|| |Donations and legacies|47,076| |Other trading activities|2,978| |Investment income|36| |**Total**|50,090| |**EXPENDITURE ON**|| |Raising funds|5,277| |**Charitable activities**|| |Activities undertaken directly|2,486| |Support costs|420| |**Total**|8,183| |**NET INCOME**|41,907| |**RECONCILIATION OF FUNDS**|| |Total funds brought forward|47,085| |**TOTAL FUNDS CARRIED FORWARD**|88,992| continued... Page 8 Fylingdales Museum Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2023 |**7.**|**TANGIBLE FIXED ASSETS**||||| |---|---|---|---|---|---| ||||||Computer| ||||||equipment| ||||||£| ||**COST**||||| ||Additions||||1,797| ||**DEPRECIATION**||||| ||Charge for year||||593| ||**NET BOOK VALUE**||||| ||At 31 December 2023||||1,204| ||At 31 December 2022||||-| |**8.**|**STOCKS**||||| |||||31.12.23|31.12.22| |||||£|£| ||Stocks|||2,900|3,665| |**9.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE**|**YEAR**|||| |||||31.12.23|31.12.22| |||||£|£| ||Accrued expenses|||445|420| |**10.**|**MOVEMENT IN FUNDS**||||| |||||Net|| |||||movement|At| |||At|1.1.23|in funds|31.12.23| ||||£|£|£| ||**Unrestricted funds**||||| ||General fund|88,992||(14,335)|74,657| ||**TOTAL FUNDS**|88,992||(14,335)|74,657| ||Net movement in funds, included in the above are as follows:||||| |||Incoming||Resources|Movement| |||resources||expended|in funds| ||||£|£|£| ||**Unrestricted funds**||||| ||General fund|22,293||(36,628)|(14,335)| ||**TOTAL FUNDS**|22,293||(36,628)|(14,335)| continued... Page 9 Fylingdales Museum Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2023 ## **10. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |||Net|| |---|---|---|---| |||movement|At| ||At 1.1.22|in funds|31.12.22| ||£|£|£| |**Unrestricted funds**|||| |General fund|47,085|41,907|88,992| |**TOTAL FUNDS**|47,085|41,907|88,992| Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|50,090|(8,183)|41,907| |**TOTAL FUNDS**|50,090|(8,183)|41,907| A current year 12 months and prior year 12 months combined position is as follows: |||Net|| |---|---|---|---| |||movement|At| ||At 1.1.22|in funds|31.12.23| ||£|£|£| |**Unrestricted funds**|||| |General fund|47,085|27,572|74,657| |**TOTAL FUNDS**|47,085|27,572|74,657| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|72,383|(44,811)|27,572| |**TOTAL FUNDS**|72,383|(44,811)|27,572| continued... Page 10 Fylingdales Museum Trust Notes to the Financial Statements - continued for the Year Ended 31 December 2023 ## **11. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2023. Page 11 Fylingdales Museum Trust ## Detailed Statement of Financial Activities for the Year Ended 31 December 2023 |Detailed Statement of Financial Activities
for the Year Ended 31 December 2023||| |---|---|---| ||31.12.23|31.12.22| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|8,619|6,576| |Legacies|-|40,000| |Normandy trust|-|500| ||8,619|47,076| |**Other trading activities**||| |Museum sales|1,581|1,612| |Book sales|1,512|1,046| |School sales|106|320| ||3,199|2,978| |**Investment income**||| |Deposit account interest|475|36| |**Charitable activities**||| |Grants|10,000|-| |**Total incoming resources**|22,293|50,090| |**EXPENDITURE**||| |**Other trading activities**||| |Opening stock|3,665|3,500| |Purchases|445|5,442| |Commission|29|-| |Computer equipment|593|-| |Closing stock|(2,900)|(3,665)| ||1,832|5,277| |**Charitable activities**||| |Insurance|718|656| |Light and heat|839|1,049| |Postage and stationery|-|15| |Room rental|-|40| |Repairs and maintenance|30,987|223| |Advertising and website|1,498|93| |Equipment purchased|-|165| |Sundry expenses|310|173| |Church book project|-|72| ||34,352|2,486| |**Support costs**||| This page does not form part of the statutory financial statements Page 12 Fylingdales Museum Trust |Detailed Statement of Financial Activities||| |---|---|---| |for the Year Ended 31 December 2023||| ||31.12.23|31.12.22| ||£|£| |**Support costs**||| |**Governance costs**||| |Accountancy fees|444|420| |Total resources expended|36,628|8,183| |**Net (expenditure)/income**|(14,335)|41,907| This page does not form part of the statutory financial statements Page 13