**REGISTERED CHARITY NUMBER: 1177874** ## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021 FOR INTERMEDIARIES FOR JUSTICE** Grugeon Reynolds Limited Rutland House 44 Masons Hill Bromley Kent BR2 9JG **INTERMEDIARIES FOR JUSTICE** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021** ||Page| |---|---| |Report of the Trustees|1 to 6| |Independent Examiner's Report|7| |Financial Statements|8| |Statement of Assets and Liabilities|9| **INTERMEDARIES FOR JUSTICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021** The trustees present their report with the financial statements of the charity for the year ended 31 July 2021. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Principal address** PO Box 567 Beckenham BR3 9LY ## **Registered Charity number** 1177874 ## **Trustees** Catherine O’Neill (Chair) Francesca Castellano (Secretary) Paul Redfern (Treasurer) Susan Osbond Resigned 14/02/2022 Catherine Chamberlain Appointed 11/05/2021 Rochelle Cowan Esther Rumble Susan Stewart Robert Thomas Kathryn Blake Retired 05/05/2021 Ann King Retired 31/01/2021 Nicola Lewis Retired 17/03/2021 Giuditta Meneghettii Retired 05/05/2021 ## **Independent Examiner** Grugeon Reynolds Limited Chartered Accountants Rutland House 44 Masons Hill, Bromley, Kent BR2 9JG ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is a Charitable Incorporated Organisation registered on 10 April 2018 and commenced activities on 1 August 2018. Its current Constitution is dated 19 February 2020. The policy and operating decisions of the charity rest with the Trustees who meet regularly to monitor the activities of the Trust. New trustees may be appointed at any time by the members or the charity trustees and in accordance with 13(1)(d) of the Constitution. A person appointed by the trustees shall retire at the conclusion of the annual general meeting next following the date of his appointment. The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of this constitution and any amendments made to it; and 9B0 a copy of the CIO’s latest trustees’ annual report and statement of accounts. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The CIO object is the relief of need of vulnerable people (including: witnesses; complainants; and defendants) and the promotion of the sound administration of the Law by facilitating communication and the provision of evidence in the Justice System through promoting the work of intermediaries registered either with the Ministry of Justice (England and Wales), The Northern Ireland Department of Justice or non-registered Intermediaries who have attended a course of specialised training from acknowledged trainers in the field and who are able to satisfy the Court of their qualifications and suitability. “Vulnerable” meaning children under 18 (eligible for Intermediary assistance by virtue of their age) and adults whose age, disability, physical or mental disorder, mental health or specific learning difficulties affect their understanding or ability to communicate in words. Page 1 **INTERMEDARIES FOR JUSTICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021** ## **Risk management** The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. ## **ACHIEVEMENT AND PERFORMANCE** ## **Review of activities** The last two years have continued to be a mixture of success and firefighting! With the sudden and devastating emergence of the COVID-19 virus and the resulting global pandemic, IfJ has had to respond and adapt to the present situation by drawing together our members who were looking for guidance and community. This strong community continues to grow and the need for unity and communication has never been so strong. IfJ has grown in recognition and respect As stated last year, IfJ needed to move our CPD programme to a remote format which has taken considerable time, but the courses are now running and are well attended. Further information on this and other projects will be addressed later in this document. We responded to the need of connection and we have set up regular monthly drop-in meetings for members over Zoom, where experiences and concerns are shared. We have had the pleasure of welcoming our international members who often dedicatedly join during their night hours! Our newsletter/summary document is sent out on a fortnightly basis. This is sent to all members of IfJ. This newsletter contains relevant updates and news from IfJ and other organisations, alongside information about IfJ’s upcoming events and courses, information on IfJ support and summaries of relevant discussions happening in the field. The Trustees continue to show extraordinary dedication and energy in helping IfJ to grow and support the aims of equal access to justice for all. It has to be remembered that the trustees work on a voluntary basis, while continuing to work as intermediaries on top of the usual demands of life. Francesca Castellano (Secretary) and Sue Osbond (Treasurer) have worked on a daily basis to keep us all on track, often carrying out unseen tasks, while Sharon Richardson is no longer a trustee, she oversees the membership side of things and the referral database, whilst also liaising with Cocomoon website developers, regarding website issues. We would like to particularly thank Sue Osbond who has worked so hard as treasurer. Likewise, Francesca Castellano for her work as Secretary. We are pleased to report a steady increase in membership, with an increasing number of international members. Robert Thomas continues to expand IfJ’s media presence via Twitter, and we now have 2000 followers. Our six WhatsApp groups offer the sharing of knowledge and advice between intermediaries who continue to work with the most vulnerable in society. We would like to thank Abi Levitus, a new graduate, who was appointed into an admin role to assist Ferne Brewster. Abi worked both as a volunteer and paid admin staff until she left in May 2021. Likewise, Eva Szabo joined the admin team in July 2020 as technical support for the CPD programme. We are also so grateful to our hard working and talented administrator Ferne Brewster who has worked over and above her role. We also thank our patron, Lady Henrietta St George, for her continuing and generous sponsorship of IfJ. We are indebted to Lady Henrietta St George for her continued support. Without this help, IfJ would have ceased to exist several years ago. Page 2 **INTERMEDARIES FOR JUSTICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021** ## **IfJ’s work in more detail** ## **Out-reach work** Our out-reach work continues and the name _Intermediaries for Justice_ is established. This means many requests to join working parties and panels. We work closely with organisations such as Keyring, Prison Reform Trust and JUSTICE. During this year IfJ’s outreach work has been as follows: Rachel Cohen as an IfJ member continues to represent and participate on the panel of Defendant Voice Engagement Group run by MOJ. Many thanks to Rachel. We need more support from members to carry out outreach roles. IfJ has had frequent Touch Point meetings with HMCTS as the new CAIS scheme emerged. This has been an uncertain time and many members have turned to IfJ to help them navigate this complicated new development. IfJ have been included in roundtable discussions with other organisations. IfJ’s participation in the Standing Committee Youth Justice (SCYJ) continues. Our thanks go to IfJ trustee Francesca Castellano for attending and keeping the role of the intermediary present in the discussions. Our members continue to working the name of fair access to justice for all vulnerable people. Many have bravely moved into a variety of new areas, such as working with vulnerable people in the Family Courts, Coroners Court, Immigration and Employment Tribunals, Civil Cases, Parole Hearings and others. The breadth of involvement reflects the transferrable skills of the Intermediary and the great need of vulnerable people in this search for Justice. As the new CAIS scheme emerges, we hope that Intermediaries will find the new regulated scheme safer and supportive. IfJ continues to be involved with the implementation through its members. ## **Contact and support for members** There are six active WhatsApp groups, all well used with members finding them helpful and informative. They are as follows: - WwD (for intermediaries working with defendants) - FC (for intermediaries working in the family courts) - RISC (for all registered intermediaries working with the police, Crown and Magistrates Courts) - WwChildren (for intermediaries working with children) - IfJ Tribunals and Hearings - Intermediaries at LSWU for union members. (IfJ itself is not affiliated to the union. However, as an increasing number of our members have chosen to be, and matters are relevant to all, we are happy to include this WhatsApp group too.) ## **Social Media** Robert Thomas set up IfJ’s social media (Twitter and Facebook), for which we are extremely grateful. We are delighted to see the rapid increase of 2000 followers on Twitter. Our followers encompass colleagues across the whole range of the Justice system in a variety of different countries. ## **Support and Advice** Members frequently turn to IfJ for support and advice. We really want members to feel less isolated and to know that there is someone to contact in ‘those moments’ Page 3 **INTERMEDARIES FOR JUSTICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021** ## **Now to hear more about the progress of our projects:** ## **The IfJ Website** We continue to modify the website to make administrative tasks simpler. Members continue to be able to renew their membership online, change their profile details and book onto new IfJ courses. Our website has become dynamic, where up-to-date news and guidance has been available for the general public and members. We continue to raise awareness regarding the difficulties vulnerable people face in the Criminal Justice System (CJS) and the ways intermediaries can assist. ## **Resource section** There is a growing list of resources on the website and this is an area we are keen to develop. We are easily able to add publications, research papers and other resources and are grateful for the information, new research and publications that members have shared. These resources can be for public view or for the members only. Full members are now able to access Widget symbols. A small group was set up to start looking at the resource section in more detail. Trustees and a small group of members were asked to complete a questionnaire about the resources. With the help of the newly appointed and very capable and interested Abi Levitus, all the resources were logged and analysed for their content type and, where possible, updated. This was the first step to deciding whether the resources should be reorganised and, if so, how to go about this process. Staff and trustee changes meant that a new resource team was set up in July to continue the work. The goals for the future work on the resources are: 1. To work with web designers Cocomoon to determine the structure of the new categorisation and how this will work on the website 2. To design a way to categorise and select resources in line with the website structure and user needs 3. To trial the new layout and make changes before going ‘live’ 4. To update and develop resources We are excited to implement the new developments and are looking to expand the working group, particularly with individuals who can help with resource development. The website has a growing number of films or links to films relevant to vulnerability and justice IfJ’s film, ‘A Voice for the Voiceless’, has proved to be very useful for training the police etc **.** 1. IfJ - https://www.intermediaries-for-justice.org/films The first is a training film aimed at those working in the justice system and is about 20 minutes in length. The second is a short (approximately 5-minute) awareness-raising film for a more general audience, drawing on the same material. Associated leaflets - supporting material to films: IfJ has produced downloadable PDF leaflets on the intermediary role. These clearly show a step-by-step guide on how to find an intermediary and the various stages of their involvement, i.e., who pays and the different pathways from referral to engagement to court - https://www.intermediaries-for-justice.org/films. 2. Durham Police Crime and Victims' Commissioner funded Susan Stewart (RI) to create: - 'Witnesses and the Crown Court' and 'Witnesses and the Magistrate's Court' PDFs to show the witness journey at court using judiciary approved local court photos and easy to understand language. - 'The Victim Personal Statement Resource Pack' to ensure complainants understand the VPS and can give the fullest information they can through visual supports. Page 4 **INTERMEDARIES FOR JUSTICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021** ## **Database for Referrals** The website hosts and manages the free referral system: a link between justice system professions requiring an intermediary to work with their client. https://www.intermediaries-for-justice.org/find-intermediary and intermediaries who are available. There are five referral categories: Vulnerable Suspects/Defendants; Family Courts; Tribunals/Hearings; Complainant or prosecution witness; and Defence Witness. While most referrals are automatically managed, there are others that require a personal response, and these are answered by Francesca Castellano. ## **The IfJ CPD Programme** We successfully expanded our CPD Programme and sourced speakers to run 9 IfJ courses in our financial year ending in July 2021. IfJ wish to thank the following speakers for creating and delivering innovative courses for intermediaries: - Catherine O’Neill and Dr Andrea Heverin. _Trauma informed practice: working with the effects of Trauma in the Justice System_ (17[th] - 19[th] Nov 2020) - Catherine Chamberlain and Susan Stewart. _Assessment of Children, Young People and Adults with Developmental Communication Need_ (8[th] & 15[th] Oct 2020) - Esther Rumble and Jackie Lund. _Autism Informed Practice within the Criminal Justice System_ (2[nd] & 3[rd] Dec 2020) - Dr Kevin Smith, Tamara Lewis, Paula Witham and Naomi Morrison. _Law and policing for Intermediaries: Understanding the System and Adapting the Process_ (6[th] & 7[th] Jan 2021) - Catherine O’Neill and Dr Andrea Heverin. _Trauma Informed Practice_ (21[st] & 28[th] Jan 2021) - Nicola Lewis and Amy Harrison. _Family Court Part 1_ (20[th] Feb 2021) - Nicola Lewis and Amy Harrison. _Family Court Part 2_ (Sept 2020, and 25[th] & 26[th] Feb 2021) - Paula Backen and Rachel Cohen. _Working with Defendants_ (24[th] , 26[th] & 27[th] March 2021) - Catherine Chamberlain and Susan Stewart. _Assessment of Children, Young People and Adults with Developmental Communication Need_ (20[th] & 27[th] May 2021) IfJ are also grateful to Catherine O’Neill, Dr Andrea Heverin, Raymond Lyons, Paula Witham and Naomi Morrison for chairing the Trauma CPD SIG (29[th] April 21), Law and Policing CPD SIG (29[th] April 2021) and Mental Health CPD SIG meetings. We have also benefitted from the IT support by Eva Bellrock Szabo and invaluable admin assistance by Ferne Brewster. The IfJ CPD programme provides a chance for intermediaries to learn together, compare experiences and support each other. This is important in strengthening our intermediary community. Our CPD vision is to continue to develop a rolling programme of CPD courses, workshops and CPD SIGs to ensure intermediaries are in a strong position to enable vulnerable people to have a fair access to justice. ## **IfJ Fundraising Team** The fundraising team has prepared bids on a regular basis, but the current climate is so challenging and we have not been successful. We hope to continue with this as it is fundamental to the development and profile of IfJ. We will continue to work in the name of Fair Access to Justice and to support intermediaries in doing a very difficult and often misunderstood job. Many thanks - and we need your help, so please do contact us! . Page 5 **INTERMEDARIES FOR JUSTICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2021** ## **Some Future plans** We have many plans to develop as funds become available. These plans include: - not only continuing the current programme of CPD courses, but expanding the range to include working with: adults with acquired communication difficulties; adults with learning disabilities; awareness training on gender issues; and an introduction to mindfulness for Intermediaries. We are seeking to develop the range of SIG groups to meet the needs of the membership. - expanding the CPD programme (https://www.intermediaries-for-justice.org/upcoming-events-andonline-trainings) to offer courses for other legal professionals such as Appropriate Adults, Police, Probation Officers and Barristers, etc. Further Website Development - Animated video detailing the role of the intermediary to educate others - Membership section to have a directory of intermediaries and allow members to network through the site - - Building links with other websites to link with IfJ and make contact with court centres, law firms and police forces to signpost them to our website and resources. - Development of the resources section to include further development of the online policy library - Another film looking at the needs of vulnerable defendants - More support for members through supervision It has been a demanding year, which has required IfJ to stretch to accommodate the needs of its members. We continue to be dedicated in our quest to work for fair access to justice for vulnerable people by giving a Voice to the Voiceless. ## **FINANCIAL REVIEW** The charity received £35,943 from various sources It spent £23,025 including expenditure on restricted funds £375 from the fund brought forward. ## Policy on reserves The charity’s policy on reserves is to maintain cash of £5,000 (not including the cash held for restricted funds) to enable the settlement of creditors and the payment of administration fees in the event of a voluntary winding up. The cash holdings at the year-end were £37,996. No funds are materially in deficit. ## **ON BEHALF OF THE BOARD** Catherine O’Neill – Chair of Trustee Paul Redfern - Treasurer Date: 19 May 2022 Date: 19 May 2022 Page 6 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF INTERMEDARIES FOR JUSTICE** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2021 ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect accounting records were not kept in accordance with Section 130 of the Act; or the accounting records do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Hakeem Adeleye BS (Hons) ACCA Grugeon Reynolds Limited Chartered Certified Accountants Rutland House 44 Masons Hill Bromley Kent BR2 9JG Date: 19 May 2022 Page 7 ## **INTERMEDARIES FOR JUSTICE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021** |Unrestricted
Restricted
funds
funds
**RECEIPTS AND PAYMENTS ACCOUNT**
£
£
**Receipts**
**Voluntary Receipts**
LEF Grant
-
-
Henrietta St George
5,000
-
Other donations
1,067
-
**Incoming resources from charitable**
**activities**
Membership income
10,310
-
Event attendance fees
17,216
-
**Other incoming resources**
Sundry income
2.350
-
Bank interest
-
-
**Total incoming resources**
35,943
-
**Payments**
**Fundraising costs**
Training costs
Administration costs
6,414
1,225
-
-
**Charitable activities**
Conference and seminar expenses
900
-
Website design
2,484
375
Accountancy fees
1,611
-
Administration services
10,016
-
Training costs
-
-
General costs
-
-
**Governance costs**
Travelling costs
-
-
**Total resources expended**
22,650
375
**Net Receipts/(Payments)**
**Cash funds last year end**
13,293
24,703
(375)
375
**Cash funds this year end**
37,996
-|2021
Total
funds
£
-
5,000
1,067
10,310
17,216
2,350
-
35,943
6,414
1,225
900
2,859
1,611
10,016
-
-
-
23,025
12,918
25,078
37,996|2020
Total
funds
£
21,000
5,000
638
8,121
1,560
158
41
36,518
-
728
1,610
12,039
1,624
4,541
730
1,199
1,231
23,702
12,816
12,262| |---|---|---| |||25,078| Page 8 **INTERMEDARIES FOR JUSTICE STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 JULY 2021** |**Cash Funds**
Current account
No.2 account
Stripe account
PayPal account
**Assets retained for the charity’s own use**
Website
**Liabilities**
Accounts and examination
**Payments to Trustees**|**2021**
**£**
13,138
24,648
3
207
37,996
**2021**
**£**
29,625
**2021**
**£**
1,024|
**2020**
**£**
5,920
18,680
-
478
25,078
**2020**
**£**
29,625
**2020**
**£**
227| |---|---|---| The trustees were reimbursed during the year for travelling and other costs amounting to £164 (2020 -£822) The following trustees were paid fees for services supplied as professionals not as trustees: ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |Catherine O’Neill|1,080|1,120| |Susan Stewart|600|-| |Esher Rumble|600|-| |Catherine Chamberlain|900|-| |Nicola Lewis|600|-| |Ann King|-|895| |**The movements in restricted funds during the year were:**|**The movements in restricted funds during the year were:**|**The movements in restricted funds during the year were:**||| |---|---|---|---|---| ||Bal b/fwd|Receipts|Payment|Bal c/fwd| |Website and film project (LEF)|375|-|375|-| Page 9