Chelmsford Art and Culture Project Formerly Chelmsford Art and Cultural Festival Charity nurnber 1177862 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" March 2025 Nlcola Deackes Independent Examiner Chelmsford Art and Culture Projert Formerly Chelmsford Art and Cultural FestivGI CONTENTS FOR THE YEAR ENDED 31st MARCH 2025 Page Trustees Annual Report Statement of financial attivities Balance Sheet Note5 forming part of the financial statements Independent examinatfon report Chelmsford Art and Culture Project Formerly Chelmsford Art and Cultural Festival TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025 REFERENCE AND ADMINISTRATIVE DEfAILS Registered Charity Name Chelmsford Art and Culture Project and charity number 1177862 Admin addres5 20 Roxwell Road, Chelmsford, Essex. CM12PP E:chelmsfordfestivalteam@gmail.com T:07880990443 Trustees Mr M Noble Mrs E Miller Ms Candy Joyce Mrs Jenny Flint Independent Examlner Nicola Deackes Commencement of ArtSvities Attivities commenced 09 April 2018 STRucfuRE, GOVERNANCE, AND MANAGEMENT Governlng document The charity is controlled by its governin8 document, a deed of Trust, and constitutes an incorporated harity Rlsk management The trustees have a duty to identify and review the risks to which the charity 15 exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. OBJECtIVES AND ACTIVITIES Chelmsford Arts and Cultural Festival became a charity on 09 April 2018. The festival was created in response to the local community wanting more Art5 and Culture in Chelmsford. The name was changed in 2025 to Chelmsford Arts and Culture Projert as the activities are now wider than the festival. Chelmsford Art and Culture Project Formerly Chelmsford Art and Culturol Festivol TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025 Objertives and alms l) To promote the arts, culture, heritage and sclence in Chelmsford, in partlcular by: a) encouraging public particlpation in the arts and culture by staging public events, including performances and exhibltions of work of artistic merit, workshops, talks and by such other means as the trustees may determine. bl supporting charities, arts organisations and other not for profit bodies engaged in the provision of artistic and cultural activities and events. 21 To advance education in the arts and the artistic and cultural history and heritage of Chelmsford by the provision of workshops, classes, arts projectsi performance5 and exhibitions. 31 To further or benefit the residents of Chelmsford, wlthout distlnction of sex, sexual orlentallon or race, or of political, religious or other oplnions, by associating together the said resldents and the local authorities, voluntary and other or8ani5atlons In a common effort to advance education and to provlde facilities In the Interests of social welfare for recreation and lelsure tlme occupation with the objectlve of improving the conditions of life for the residents. 518nlficant artlvltles In the perlod Chelmsford Arts and Culture projert ran a gallery Artlsts at The Meadows,, providing a platform for artlsts to exhibit and sell their work in addition to organising networklng events for local artists stand alone and in partnership with other or8anisations as well as running workshops on behalf of other organlsatlons. Chelmsford Art and Culture Project provides support and feedback to Chelmsford Cultural Strategv, Publlc beneflt All events encouraged publlc pathclpation in the arts and culture and brought creativlty to the High street, must in Chelmsford as a City whose inhabitants's engagement wlth the arts and culture Is underdeveloped, also provldlng recreational and lelsure time, supporting wellbelng and tackling lonelines5. The artists based at 'Artists at the Meadows, are regularly exhiblting In London. Thls resource Ènables local artists to display their work locally instead of uprootin8 to London. This initiative is successful in bringing people tO8ether and bringing quality culture and arts to an audience who would by large normally not engage with arts and culture. Artists at the Meadows enjoys a foorfall of over 50,000 visitors. Artists at The Meadows are successful in engaging mernbers of the public to discuss the arts. raise awareness about the cultural offer in Chelmsford and encourage attendance to cultural events. The networking events 5UPPOrt regular dlscussions about the arts in Chelmsford and foster partnerships over local initiatives to make Chelmsford a better place to live in. Chelmsford Art and Culture Project Formerly Chelmsford Art and Cultural Festival TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025 Organlsatlonal Informatlon Chelmsford Arts and Culture Project 15 managed by the trustees with the support of local organisations and individuals. Chelmsford Arts and Culture Project is a self-financing charity- Its main income for the tax year 2024-2025 came from commission from sales. Chelmsford Arts and Culture Project does not own premises and uses vacant private and public spaces to deliver its activities Final Overview and Plans for the Future Chelmsford Arts and Culture Projett helped to consolidate relationships with Chelmsford City Council, Culture Chelmsford and Chelmsford Foryou (Chelmsford BID). The plans for Chelmsford Arts and Culture Project for the next tsx v.ear is working on its sustainability by focussing on Arknsts at The Meadows with the objective to strengthen local residents, engagement with culture as this is identified as an issue in Chelmsford by the Thriving Places Index. This projert has the dded outcomes of'bringing people together, and supporting the wellbeing forthe arknsts involved and the wider community. New initiatives such as the establishment of a scrap store to champion sustainability and holding grants for artists for empowerment will be tested. Reserve Policy The trustees agree that a reserve needs to be built to act as a reserve to ensure the health of the charity. Approved by order ofthe board of trustees on the and signed on its behalf by: Mrs E Miller- Trustee Chelmsford Art and Culture Project Formerly Chelmsford Art and Cultural Festival STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025 Total Funds 2025 2024 Notes Incoming resources Incomlng resources from generated funds Donations and grants Sponsorship Charitable Activities Attivities for generating fund5 Total Incomlng resources 3,0(10 8,000 646 879 879 11,646 Resources expended Cost of generating funds Charitable activities Charitable events Total resources expended 3,812 1,523 357 50,455 5,335 50.812 Net incominglloutgoing) resources before transfers Gross transfers between funds (4,456) {39,166) Net Incoming/(outgoing)resources 14,456) (39,166) Net movement In funds (4,456) (39,1661 Total funds brought forward at l April 2023 10,881 50.047 Total funds carried forward at 31. March 2024 6,425 10,881 The notes on page 6-8 form part of these financial statements Chelmsford Art and Culture Project Formerl Chelmsford Art and Culturol Festival BALANCE SHEET FOR TTrIE YEAR ENDED 31st MARCH 25 Notes 2025 2024 Fixed assets Tangible assets Current assets Debtors Bank balance Cash on hand 6,425 10,880 6.425 10,880 Creditors: amount falling due within one year Net current Assets 6,425 10,880 Total assets less current liabilities Funds of the charity Unrestricted funds Total Funds 6,425 10,880 These financial statements were approved by the Board of Trustees on and wete signed on their behalf by Edith Miller Signed: Date: ?oll1?6 Chelmsford Art and Culture Project Formerly ChelmsfordArt and Cultural Festival NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 l.Accounting policies 1.1 Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Cha*ities: Statements on Recommended Practices applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of I￿land (FRS 1021 (effective ljanuary 20151- (Charities SORP IFRS102)I, the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS1021 and the Companies Act 2006. Recommended Practice (SORP) issued in October 2000, revised 2005. 1.2 Incoming resources Income from donations and grants, including capital grants, is included in incoming resources when these are receivable. When donors specify that donations and grants, including capitsl grants are for a restricted purposE, this income is included in incoming resources of restricted funds when receivable. 1.3 Resources expended and recognltion of Ilabilities All expenditure 15 incurred on a receipts and payments basis. The majority of costs are directly attributable to the specific Charitable activities. Liabilities are recognised on the receipts and payments basis in accordance with the Charity Commission accounting principle5 for small charities. Management and administration of the charity represent costs incurred in the management of the. Charity's assets, organisational administration and compliance with Charitable and statutory requirements 1.4 Depreciation Depreciation is provided to write of the c05t of fixed assets over their expected useful All assets 33% Strai8ht Line 1.5 Fund Accounting Funds held bythe Charity are either: Unrestricted generdl funds- These are funds which can be used in accordance with the Charitable objects at the discretion of the Trustees Restricted funds- These are funds that can only be used for particular ￿$trIcted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when fund5 are raised for particular restrirted purposes. Chelmsford Art and Culture Projett Formerly Chelmsford Art ond Cultural Festival NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 2. Charitable Attivities Total 2025 Total 2024 Sponsorship Fundrai5in8 Crowdfunding 8,000 646 879 3. Grants and Donations 879 Total 2025 8,646 Total 2024 Donationslcommission Grants 3,000 4. Costs of generating funds 3,000 Total 2024 Total 2025 Sponsorship package Rates 357 5. Charitable activities 357 Total 2024 Total 2025 Advertising Post & Stationery Insurance Telephone & Internet Venues hire Sundries lentertainment/ thank you) Vol expenses Professional fees Equipment & infrastrutture First aid Depreciation 1.224 6,665 229 1,389 532 40,319 1,423 127 70 1,523 Total 2025 50,445 Total 2024 6.Charitable events Visual Arts Music Educational workshops Street theatre Comedy Dance 600 3,205 3,510 1,250 8,565 Chelmsford Art and Culture Project Formerly Chelmsford Art and Cultural Festival NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 7. Creditors Accruals.. none 8. Tangible fixed Assets (Fixtures and Fittings) No tangible assets 8. Going Concern The charity is operating on a going concern basis 9. Related Parties There were no related parties during the year 10. Restricted Funds No comparative figures are included in these accounts as no restricted funds were received or spent in either period Chelmsford Art and Culture Project Formerly Chelmsford Art and Culturol Festival INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31st MARCH 2025 I report on the accounts of Chelmsford Arts and Cultural Festival forthe year ended 31 March 2025 which are set out on pages 4 to 8. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation ofthe accounts. The Charity'5 Trustees consider that an audit is not required for this year (under section 144121 of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to: Examine the account5 under section 145 ofthe Charities Act, To follow the procedures laid down in the General Directions given by the Charity Commissioners (Under section 145151{b) of the Charities Act, and To state whether particular matters have come to my attention. Basis of the independent examinerfs Statement My examination was carried out in accordance with the General Direction given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and comparison of the account presented with those records. It also includes considerations of any unusual items or disclosures in the accounts and seeking explanation from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, nothing ha5 come to my attention which gives me cause to believe that: The accounting records were not kept in accordance with settion 130 ofthe Charity Act: or The accounts did not accord with the accounting records- or The accounts did not comply with the applicable requirements concerning the form and content set out in the current Charitie5 (Accounts and Reports) Regulations. I have come across nothing during my examlnation to which attention should be drawn In thi5 report in order to enable a proper understanding of the accounts. Oate: Nicola Deackes Nlrola Deackes Independent Examlner