Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2024**
**CHARITY NUMBER: 1177858 COMPANY NUMBER: CE006911**
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS**
## **INDEX TO ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024**
Reference and Administrative Details
Report to the Trustees
Independent Examiners Report to the Trustees
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
Detailed Statement of Financial Activities
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS Reference and Administrative Information For year ended 31st March 2024**
The Trustees present their report and the financial statements for the charity for the year ending 31st March 2024.
The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102 effective 1 January 2015)
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
**Name of Charity** Square Pegs Arts **Company number** CE006911 **Charity registration number** 1177858 **Principal address** The Brook Theatre Old Town Hall The Brook Chatham Kent ME4 4SE
## **Trustees**
The trustees and officers serving during the year and since the year end were as follows
Clara Green Joanne Woollett Elizabeth Luxford Alice Linnane Amie Agapito
## **Independent Examiner**
The Sandwich Accountancy Group Ltd 148 Dover Road Sandwich Kent CT13 0DD
Approved by the Board of Trustees and signed on its behalf by
Clara Green
31/01/25
………………………………………. ………………………………………. Clara Green Date
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS Report of the Trustees For year ended 31st March 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an Charitable Incorporated Company. It was registered on 6th April 2018.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **Statement on public benefit**
The Trustees have considered the Charity Commission guidance on public benefit, including the guidance 'public benefit': Running a charity (PB2)',
## **OBJECTIVES AND ACTIVITIES**
Our charitable aims are to provide support for the needs of children, young people and adults with learning disabilities, autism and social communication difficulties by providing drama and arts activities to help their confidence, self-esteem, communication skills, and general wellbeing.
During this year we continued our programme of Drama Groups, Music projects, Accessible Film Club, Theatre Company, strategic and partnership projects. All of our work is with Learning Disabled, autistic and neurodivergent children, young people and adults. This includes:
- 8 Drama Groups in 4 locations across Kent: 240 workshops and 12 performances, working with 72 young people
- 10 workshops and 2 performances with our Singing Group of 20 participants
- 2 holiday music projects working with total of 16 participants
- 48 Performing Arts workshops and 8 performances at Spadework Charity
- 38 workshops/rehearsals and 1 showcase with our Theatre Company of 11 Disabled Artists
- 12 Accessible Film Screenings/events with an average of 35 audience/participants
- 30 Dramatherapy sessions with 12 beneficiaries
- 26 songwriting sessions, working with over 60 partner organisations and 200 young people from all 13 districts of Kent and Medway to write and record an album of 13 original songs (Kent Album Project)
- 5 Young Music Ambassadors learned leadership skills and completed Arts Awards (Kent Album Project)
- 1 album launch event with 250 attendees (Kent Album Project)
- 2 paid Traineeships initiated as part of National ‘Transforming Leadership’ programme led by Access All Areas
- 1 Inclusive/Accessible Arts conference (Elevate), comprising 17 events, supporting 424 Disabled Artists, practitioners, and participants, delivered in partnership with University of Kent
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **Methods adopted for the recruitment and appointment of new trustees**
Square Pegs Arts believes in the importance of a strong, qualified and diverse board. Our Trustees are recruited to represent expertise in relevant skills such as governance, safeguarding and arts management as well as lived experience of disability/ neurodivergence.
Square Pegs Arts must have a minimum of three trustees. Apart from the first Charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. Trustees are recruited via an open recruitment process, and then interviewed by our Artistic Director and the Chair of the Board, before being invited to join the Board, if appropriate.
The charity trustees make available to each new charity trustee, on or before his or her first appointment:
(a)a copy of the current version of this constitution; and
- (b)a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
A charity trustee ceases to hold office if he or she:
- (a)retires by notifying the CIO in writing (but only if enough charity trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings);
- (b)is absent without the permission of the charity trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated;
## (c)dies;
(d)in the written opinion, given to the company, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a director and may remain so for more than three months;
(e)is disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision).
Any person retiring as a charity trustee is eligible for reappointment.
## **Volunteers**
The Charity has a strong volunteer programme and offers development opportunities to those who dedicate their time to volunteer. The volunteers are integral to the running of the organisation, without their dedicated support the projects would not be delivered effectively and impact on the lives of the participants in such a meaningful way. This year we worked with 18 volunteers, who all completed Safeguarding and Makaton training. The Trustees would like to thank all the volunteers for their continuous hard work and support.
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS Financial Review For year ended 31st March 2024**
## **FINANCIAL REVIEW**
The Statement of Financial Position 'SOFA' shows the charity's total incoming resources for the year were £236,407 (2023: £163,350). Total resources expended amounts to £246,140 (2023: £198,485). The SOFA reveals a deficit of £9,733 (2023: Deficit £35,135).
## **Financial position**
The Charity held fund balances at the bank of £83,043, liabilities payable within one year amounted to £18,342. Leaving total funds of £64,701, of which £51.416 were restricted.
## **Going concern**
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.
## **Principal risks and uncertainties**
The trustees conduct regular assessments of the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and we are satisfied that appropriate controls are in place to mitigate our exposure to major risks. These include financial controls which will be reviewed every two years.
## **Financial risk management objectives and policies**
The main financials risks arising from the charity's activities are credit, liquidity, and fraud.
## **Credit risk**
The charity does not hold any material balance sheet positions with regards to donations receivable and so does not consider credit risk a material risk.
## **Cash flow risk**
The Charity Director reports on finances to Trustees on a bi-monthly basis. The board of Trustees signs off major expenditure and signs off the year end accounts. In addition the Treasurer regularly meets with the director to review financial transactions and offer support. The charity understands its cash flow requirements and its policy is to maintain sufficient funds in a liquid form at all times to ensure the charity can meet its liabilities as they fall due. The charity is reliant upon grants and donations for cash flow.
## **Liquidity risk**
The charity does not hold any material day to day liabilities on its balance sheet and always tries to settle any accounts owed to creditors within the credit given.
## **Price risk**
The charity is not subject to any price risk.
## **Reserves policy**
The trustees have agreed to ensure there is enough funds in unrestricted reserves to cover 3 months of running costs. Based on average expenditure over the last financial year. This means that £23,223 of free reserves should be retained to ensure the charity has funds in case it needs to close. Trustees will review the need to designate these funds in the next financial year.
31/01/25 Approved by order of the board of trustees on ….......................................... and signed on its behalf by
Clara Green ….......................................... Trustee
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS**
## **Independent Examiners Report to the Trustees**
## **For year ended 31 March 2024**
I report to the trustees on my examination of the accounts of the charity for the year ending 31st March 2024.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiners Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act, or
2. the accounts do not accord with those records: or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
4. there is no further information needed for a proper understanding of the accounts.
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with the following the Directions of the Charity Commission I have no matters that require drawing to your attention.
Mrs J Wilkinson FMAAT FICB Accountant The Sandwich Accountancy Group Ltd 148 Dover Road Sandwich Kent CT13 0DD
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2024 (Including Income & Expenditure Account)**
|**INCOME**
**Notes**
**Income from charitable activities**
Donations & grants
2
**Other trading activities**
Other trading activities
3
**Total income**
**EXPENDITURE**
Expenditure on charitable activities
4
**Total expenses**
**NET MOVEMENT IN FUNDS**
**Funds brought forward**
**Funds carried forward**|**Unrestricted**
**fund**
**2024**
**£**
32071
5914
**37985**
39057
**39057**
**(1,072)**
**14,357**
**13,285**|**Restricted**
**fund**
**2024**
**£**
198422
0
**198422**
207083
**207083**
**(8,661)**
**60,077**
**51,416**|**Total**
**funds**
**2024**
**£**
230493
5914
**236407**
246140
**246140**
**(9,733)**
**74,434**
**64,701**|**Total**
**funds**
**2023**
**£**
159650
3700
**163350**
198485
**198485**
**(35,135)**
**109,569**
**74,434**|
|---|---|---|---|---|
All the above results are derived from continuing activities. There are no other gains or losses other than those shown above
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS**
## **STATEMENT OF FINANCIAL POSITION**
|**Notes**
**CURRENT ASSETS**
Debtors
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
7
**NET CURRENT ASSETS**
**NET ASSETS**
**The Funds of the Charity**
General unrestricted funds
8
Restricted funds
**TOTAL FUNDS**|**Unrestricted**
**Fund**
**Restricted**
**Fund**
**2024**
**2024**
**£**
**£**
0
0
31627
51416
31627
51416
18342
0
13,285
51,416
**13,285**
**51,416**|**Funds**
**2024**
**£**
0
83043
83043
18342
64,701
**64,701**
13,285
51,416
**64,701**|**Funds**
**2023**
**£**
0
88293
88293
13859
74,434
**74,434**
14,357
60,077
**74,434**|
|---|---|---|---|
For the year ending 31st March 2024, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies
The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006
The trustees acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of the accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime
The financial statements were approved by the board and authorised for issue by the Board and signed on its behalf by
## Clara Green
………………………………...…… Clara Green Trustee
31/01/25 Date:…………………………………
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
## **SQUARE PEGS ARTS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024**
## **1 Accounting Policies Basis of accounting**
The financial statements have been prepared under the historical costs convention, in accordance with the Charities (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).
Square Pegs Arts meets definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activity when the Charity is legally entitles to the income and the amount can be quantified with reasonable accuracy
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources
## **Taxation**
The Charity is exempt from tax on its charitable activities
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees
Restricted funds can be used for particular restricted purposes within the objectives of the Charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purpose or project.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements
|**2**
**Income from donations and legacies**
Donations & Grants received
Memberships received
**3**
**Other trading activities**
Other activities for generating funds
**4**
**Expenditure on Charitable Actives**
Project Costs
Project Subcontracted Staff Costs
Core Staff Costs
Support Costs|**Unrestricted**
**fund**
**2024**
**£**
24518
7553
32071
**Unrestricted**
**fund**
**2024**
**£**
5914
5914
**Unrestricted**
**fund**
**2024**
**£**
0
0
30326
8730
39057|**Restricted**
**fund**
**2024**
**£**
198422
198422
**Restricted**
**fund**
**2024**
**£**
0
0
**Restricted**
**fund**
**2024**
**£**
35048
82488
75054
14493
207083|**Total funds**
**2024**
**£**
222940
7553
230493
**Total funds**
**2024**
**£**
5914
5914
**Total funds**
**2024**
**£**
35048
82488
105380
23223
246140|**Total funds**
**2023**
**£**
152279
7371
159650
**Total funds**
**2023**
**£**
3700
3700
**Total funds**
**2023**
**£**
20531
88627
68214
21113
198485|
|---|---|---|---|---|
Docusign Envelope ID: 130D54A2-C16F-42E1-9A56-AFD2FABA48A0
|**5**
**Analysis of support costs**
Advertising & marketing
Postage and stationery
IT, computer & Software
Website
Telecommunications
Subscriptions
Equipment repairs and maintenance
Travel costs
General expenses
Accountancy fees
Consultancy
Legal fees
Insurance
Staff training
Bank fee
**6**
**Net income/(expenditure) for the year**
**This is stated after charging/(crediting)**
Accountancy fees
**7**
**Creditors**
Trade creditors
Net pay, PAYE & NI
Accruals and deferred income
**8**
**Movement in funds**
**Unrestricted Funds**
General Fund
Restricted Funds
**Total Fund**
**9**
**Unrestricted funds - Previous year**
**Unrestricted Funds**
General Fund
Restricted Funds
**Total Fund**|**Unrestricted**
**fund**
**2024**
**£**
2447
319
487
0
1780
304
0
1957
953
0
0
400
0
0
83
8730
**Balance at**
**April 2023**
**£**
14,357
60,077
**74,434**
**£**
**Balance at**
**April 2022**
**£**
45552
64017
**109569**|**Restricted**
**fund**
**2024**
**£**
2446
0
487
2500
0
0
0
1957
0
1738
4050
0
0
1315
0
14493
**Incoming**
**resources**
**£**
37,985
198,422
**236,407**
**£**
**Incoming**
**resources**
**£**
75345
88005
**163350**|**Total funds**
**2024**
**£**
4893
319
974
2500
1780
304
0
3914
953
1738
4050
400
0
1315
83
23223
**Total**
**2024**
**£**
1738
**2024**
**£**
8098
9244
1000
18342
**Outgoing**
**resources**
**£**
(39,057)
(207,083)
**(246,140)**
**£**
**Outgoing**
**resources**
**£**
(106540)
(91945)
**(198485)**|**Total funds**
**2023**
**£**
59
91
323
0
1601
0
150
1618
2196
2014
9300
0
415
3280
66
21113
**Total**
**2023**
**£**
2014
**2023**
**£**
5567
7292
1000
13859
**Balance at**
**March 2024**
**£**
13,285
51,416
**64,701**
**£**
**Balance at**
**March 2023**
**£**
14357
60077
**74434**|
|---|---|---|---|---|
## **Purpose of unrestricted funds**
Generating income for charitable objectives at the discretion of the Trustees.
## **10 Taxation**
Square Pegs Arts is a registered charity and therefore is not liable to income tax or corporation tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities