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2023-03-31-accounts

SQUARE PEGS ARTS

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

CHARITY NUMBER: 1177858 COMPANY NUMBER: CE006911

SQUARE PEGS ARTS

INDEX TO ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2023

Reference and Administrative Details

Report to the Trustees

Independent Examiners Report to the Trustees

Statement of Financial Activities

Balance Sheet

Notes to the Financial Statements

Detailed Statement of Financial Activities

SQUARE PEGS ARTS Reference and Administrative Information For year ended 31st March 2023

The Trustees present their report and the financial statements for the charity for the year ending 31st March 2023.

The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102 effective 1 January 2015)

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity Square Pegs Arts Company number CE006911 Charity registration number 1177858 Principal address The Brook Theatre Old Town Hall The Brook Chatham Kent ME4 4SE

Trustees

The trustees and officers serving during the year and since the year end were as follows

Clara Green Joanne Woollett Elizabeth Luxford Alice Linnane Amie Agapito

Independent Examiner

The Sandwich Accountancy Group Ltd 148 Dover Road Sandwich Kent CT13 0DD

Approved by the Board of Trustees and signed on its behalf by

Clara Green 31.01.24 ………………………………………. ………………………………………. Clara Green Date

SQUARE PEGS ARTS Report of the Trustees For year ended 31st March 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an Charitable Incorporated Company. It was registered on 6th April 2018.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Statement on public benefit

The Trustees have considered the Charity Commission guidance on public benefit, including the guidance 'public benefit': Running a charity (PB2)',

OBJECTIVES AND ACTIVITIES

Our charitable aims are to provide support for the needs of children, young people and adults with learning disabilities, autism and social communication difficulties by providing drama and arts activities to help their confidence, self-esteem, communication skills, and general wellbeing.

During this year we continued our programme of Drama Groups, Music projects, Accessible Film Club, Theatre Company, strategic and partnership projects. All of our work is with Learning Disabled, autistic and neurodivergent children, young people and adults. This includes:

Extract from External Evaluators’ Report, October 2022:

The most consistent result we got from all evaluation methods – indeed, from every interview and questionnaire – was that individual members feel valued and respected within Square Pegs, and that this has a profound impact on their lives by nurturing their confidence, self-esteem and social skills. One parent said, “Square Pegs Arts have brought a completely new dimension to my son’s life. It is heartwarming for me to see him develop skills, enjoy being part of a supportive group and gain so much confidence!” Another parent described the way that Square Pegs Arts’ creative exercises contribute to her son’s social development: “[My son] doesn't do small talk but drama enables him to engage with other people and be part of a group in a way that feels safe to him.” All members and their families describe developing social skills as the key benefit of working with Square Pegs Arts.

Members say that Square Pegs has helped them to build confidence and to develop relationships with other members, volunteers and the freelance team. Our evaluation found that these benefits stem from the culture of Square Pegs, which members describe as an ethos of helping and being helped. One member described Square Pegs as a place where “you don’t have to be scared” of trying new things, another as a way to stop you feeling isolated: “[Square Pegs] might be the light at the end of the tunnel.” This makes it possible to make and meet friends, and to challenge yourself.

Methods adopted for the recruitment and appointment of new trustees

Square Pegs Arts believes in the importance of a strong, qualified and diverse board. Our Trustees are recruited to represent expertise in relevant skills such as governance, safeguarding and arts management as well as lived experience of disability/ neurodivergence.

Square Pegs Arts must have a minimum of three trustees. Apart from the first Charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. Trustees are recruited via an open recruitment process, and then interviewed by our Artistic Director and the Chair of the Board, before being invited to join the Board, if appropriate.

The charity trustees make available to each new charity trustee, on or before his or her first appointment:

(a)�a copy of the current version of this constitution; and

(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.

A charity trustee ceases to hold office if he or she:

(a)�retires by notifying the CIO in writing (but only if enough charity trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings);

(b)�is absent without the permission of the charity trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated;

(c)�dies;

(d)�in the written opinion, given to the company, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a director and may remain so for more than three months;

(e)�is disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision).

Any person retiring as a charity trustee is eligible for reappointment.

Volunteers

The Charity has a strong volunteer programme and offers development opportunities to those who dedicate their time to volunteer. The volunteers are integral to the running of the organisation, without their dedicated support the projects would not be delivered effectively and impact on the lives of the participants in such a meaningful way. This year we worked with 18 volunteers, who all completed Safeguarding and Makaton training. The Trustees would like to thank all the volunteers for their continuous hard work and support.

SQUARE PEGS ARTS Financial Review For year ended 31st March 2023

FINANCIAL REVIEW

The Statement of Financial Position 'SOFA' shows the charity's total incoming resources for the year were £163350 (2022: £209,720). Total resources expended amounts to £198485 (2022: £149.339). The SOFA reveals a deficit of £35135 (2022: Surplus £60.381).

Financial position

The Charity held fund balances at the bank of £88293, liabilities payable within one year amounted to £13859. Leaving total funds of £74434, of which £60077 were restricted.

Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

Principal risks and uncertainties

The trustees conduct regular assessments of the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and we are satisfied that appropriate controls are in place to mitigate our exposure to major risks. These include financial controls which will be reviewed every two years.

Financial risk management objectives and policies

The main financials risks arising from the charity's activities are credit, liquidity, and fraud.

Credit risk

The charity does not hold any material balance sheet positions with regards to donations receivable and so does not consider credit risk a material risk.

Cash flow risk

The Charity Director reports on finances to Trustees on a bi-monthly basis. The board of Trustees signs off major expenditure and signs off the year end accounts. In addition the Treasurer regularly meets with the director to review financial transactions and offer support. The charity understands its cash flow requirements and its policy is to maintain sufficient funds in a liquid form at all times to ensure the charity can meet its liabilities as they fall due. The charity is reliant upon grants and donations for cash flow.

Liquidity risk

The charity does not hold any material day to day liabilities on its balance sheet and always tries to settle any accounts owed to creditors within the credit given.

Price risk

The charity is not subject to any price risk.

Reserves policy

The trustees have agreed to ensure there is enough funds in unrestricted reserves to cover 3 months of running costs. Based on average expenditure over the last financial year. This means that £14288 of free reserves should be retained to ensure the charity has funds in case it needs to close. Trustees will review the need to designate these funds in the next financial year.

Approved by order of the board of trustees on 31st January 2024 and signed on its behalf by

Clara Green ….......................................... Trustee

SQUARE PEGS ARTS

Independent Examiners Report to the Trustees For year ended 31 March 2023

I report to the trustees on my examination of the accounts of the charity for the year ending 31st March 2023.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiners Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act, or

  2. the accounts do not accord with those records: or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

  4. there is no further information needed for a proper understanding of the accounts.

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with the following the Directions of the Charity Commission I have no matters that require drawing to your attention.

Mrs J Wilkinson FMAAT FICB Accountant The Sandwich Accountancy Group Ltd 148 Dover Road Sandwich Kent CT13 0DD

SQUARE PEGS ARTS

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2023 (Including Income & Expenditure Account)

INCOME
Notes
Income from charitable activities
Donations & grants
2
Other trading activities
Other trading activities
3
Total income
EXPENDITURE
Expenditure on charitable activities
4
Total expenses
NET MOVEMENT IN FUNDS
Funds brought forward
Funds carried forward		 Unrestricted
fund
2023
£
71645
3700
75345
106540
106540
(31,195)
45,552
14,357		 Restricted
fund
2023
£
88005
0
88005
91945
91945
(3,940)
64,017
60,077		 Total
funds
2023
£
159650
3700
163350
198485
198485
(35,135)
109,569
74,434		 Total
funds
2022
£
209620
100
209720
149339
149339
60,381
49,188
109,569

All the above results are derived from continuing activities. There are no other gains or losses other than those shown above

SQUARE PEGS ARTS

STATEMENT OF FINANCIAL POSITION

Notes
CURRENT ASSETS
Debtors
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
7
NET CURRENT ASSETS
NET ASSETS
The Funds of the Charity
General unrestricted funds
8
Restricted funds
TOTAL FUNDS		 Unrestricted
Fund
Restricted
Fund
2023
2023
£
£
0
0
28216
60077
28216
60077
13859
0
14,357
60,077
14,357
60,077		 Funds
2023
£
0
88293
88293
13859
74,434
74,434
14,357
60,077
74,434		 Funds
2022
£
0
116527
116527
6958
109,569
109,569
45,552
64,017
109,569

For the year ending 31st March 2023, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies

The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006

The trustees acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of the accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime

The financial statements were approved by the board and authorised for issue by the Board and signed on its behalf by

Clara Green

………………………………...……

Clara Green Trustee

31.01.24 Date:…………………………………

SQUARE PEGS ARTS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting Policies Basis of accounting

The financial statements have been prepared under the historical costs convention, in accordance with the Charities (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).

Square Pegs Arts meets definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)

Incoming resources

All incoming resources are included on the Statement of Financial Activity when the Charity is legally entitles to the income and the amount can be quantified with reasonable accuracy

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources

Taxation

The Charity is exempt from tax on its charitable activities

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees

Restricted funds can be used for particular restricted purposes within the objectives of the Charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purpose or project.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements

2
Income from donations and legacies
Donations & Grants received
Memberships received
3
Other trading activities
Other activities for generating funds
4
Expenditure on Charitable Actives
Project Costs
Project Subcontracted Staff Costs
Core Staff Costs
Support Costs		 Unrestricted
fund
2023
£
64274
7371
71645
Unrestricted
fund
2023
£
3700
3700
Unrestricted
fund
2023
£
10879
19212
63285
13164
106540		 Restricted
fund
2023
£
88005
88005
Restricted
fund
2023
£
0
0
Restricted
fund
2023
£
9652
69415
4929
7949
91945		 Total funds
2023
£
152279
7371
159650
Total funds
2023
£
3700
3700
Total funds
2023
£
20531
88627
68214
21113
198485		 Total funds
2022
£
204210
5410
209620
Total funds
2022
£
100
100
Total funds
2022
£
15491
61647
62262
9939
149339
5
Analysis of support costs
Advertising & marketing
Postage and stationery
IT & Software
Telecommunications
Equipment repairs and maintenance
Travel costs
General expenses
Accountancy fees
Consultancy
Legal fees
Insurance
Staff training
Bank fee
6
Net income/(expenditure) for the year
This is stated after charging/(crediting)
Accountancy fees
7
Creditors
Trade creditors
Net pay, PAYE & NI
Accruals and deferred income
8
Movement in funds
Unrestricted Funds
General Fund
Restricted Funds
Total Fund
9
Unrestricted funds - Previous year
Unrestricted Funds
General Fund
Restricted Funds
Total Fund		 Unrestricted
fund
2023
£
59
27
323
1601
150
1540
2021
2014
2700
0
415
2248
66
13164
Balance at
April 2022
£
45,552
64,017
109,569
£
Balance at
April 2021
£
11856
37332
49188		 Restricted
fund
2023
£
0
64
0
0
0
78
175
0
6600
0
0
1032
0
7949
Incoming
resources
£
75,345
88,005
163,350
£
Incoming
resources
£
70291
139429
209720		 Total funds
2023
£
59
91
323
1601
150
1618
2196
2014
9300
0
415
3280
66
21113
Total
2023
£
2014
2023
£
5567
7292
1000
13859
Outgoing
resources
£
(106,540)
(91,945)
(198,485)
£
Outgoing
resources
£
(36595)
(112744)
(149339)		 Total funds
2022
£
884
270
561
708
0
1
380
1810
3796
200
405
910
15
9940
Total
2022
£
1810
2022
£
1879
4079
1000
6958
Balance at
March 2023
£
14,357
60,077
74,434
£
Balance at
March 2022
£
45552
64017
109569

Purpose of unrestricted funds

Generating income for charitable objectives at the discretion of the Trustees.

10 Taxation

Square Pegs Arts is a registered charity and therefore is not liable to income tax or corporation tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities