LINKINHORNE PARISH HALL TRUSTEES ANNUAL REPORT 2023 - 24 CHARITY NAME LINKINHORNE PARISH HALL Also known as Linkinhorne Parish Hall at Upton Cross
Charity registration Number 1177853
Management Committee (Trustees)
Mr. B. Norris (Chair), Mr Frank Werkmeister, (Vice Chair), Mrs C Brunsden (Secretary),
Mrs K. Neville (Treasurer), Mrs Christine Ewings, Mrs R Carthew, Mrs C Palfrey, Mr. A Williams, Mrs. Melissa Thomas, Mr. Richard Blackwell
Co-opted members
Mrs. Patricia Blake.
The Past Year
Introduction:
Linkinhorne Parish Hall is a Charitable Incorporated Organisation (CIO) with the objective of ‘The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Linkinhorne without distinction of political, religious or other opinions, including use for:
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a) meetings, lectures and classes, and
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b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.’
Hall hire and use has continued to gradually increase over the year with new regular bookings resulting in the hall being financially viable. Two new trustees have been appointed during the year (Melissa Thomas and Richard Blackwell) and two will be retiring at the Annual Meeting (Brian Norris and Kim Neville who has served as treasurer for many years and contributed so much to the running and management of the hall). In November Frank Werkmeister resigned as a result of moving to the North. Much of the hall business and maintenance has continued to be carried out by the four sub committees.
Management:
The management subcommittee comprises Brian Norris and Cathy Brunsden. During the year this committee’s main task has been to ensure that regular meetings are scheduled and necessary hall business is carried out. Hall policies have been reviewed and updated and the hall hire charges updated to reflect rising running costs. During the year access to the new Charities Commission ‘on line’ system has proved problematical and eventually resolved after several calls to the Charities Commission and the correction of a fault on one of the accounts.
Maintenance:
The maintenance subcommittee comprises Alan Williams and Brian Norris and is assisted by other committee members and volunteers on organised maintenance days and on an occasional basis. During the year this committee has overseen routine maintenance of fire extinguishers, the fire and intruder alarm systems and the door entry system. Installation of
bollards and chains at the car park entrance has been completed which has proved unsuccessful in managing use of the car park due to two of the bollards being broken off by car park users.
This committee also oversees routine testing of fire alarms and emergency lighting jointly with the management committee. Also within the remit of the committee is routine maintenance and repair which has included the replacement of several emergency lights and Solar panel inverter and repair of the main door closer.
Finance:
The finance subcommittee comprises Kim Neville and Christine Palfrey and is responsible for a range of finance and finance related functions. These include regular reporting of the financial situation to the trustees at committee meetings, the preparation of ‘end of year accounts’, budgeting, invoicing and paying of bills. Invoicing is processed from the Hallmaster booking system. The committee also take responsibility for recording and submitting electricity meter readings and renewing electricity contracts and the performance licence. A new electricity contract was taken out in June which required re-programming the coin meters to reflect higher charges per unit.
Media and Events:
The media and Events subcommittee comprises Christine Ewings. Patricia Blake and Ruth Carthew. This committee is responsible for advertising, updating notice boards, general communication and the organisation of various hall events. The monthly Coffee Morning on Tuesday and Craft and Chatter group on Friday afternoons continues along with regular, very successful, quiz nights and Table Top sales. Summer and Christmas craft fairs also took place arranged by Ruth Carthew. The Film Club also resumes as from February 2024 to be run on behalf of the hall by Chella Adgopul and her son. The Link article has been written by Christine Ewings over the past year.
Post Office:
The Outreach Post Office moved to the Caradon Inn during the summer providing the community with greatly extended opening hours.
Hall Run Activities:
The micro library continues to open on Tuesday mornings and Thursday and Friday afternoons, Wednesday opening ceased when the Post Office moved to Caradon Inn. The trustees are very grateful for the volunteers who give of their time to staff it and to Patricia Blake for her management role. Craft and Chatter and the coffee morning mentioned above continue. The trustees continue to provide the main hall free of charge for the Drop In café on Thursday afternoons which is now staffed by church members. Drop In numbers continue to increase; occasional activities are organised including ‘Blue Bin’ sorting and a very successful ‘Toy Swap’ session.
Finally, a big 'THANK YOU' to all the Trustees, committee members and friends of the hall for your support throughout the year.
Brian Norris, March 2024
Linkinhorne Parish Hall Income and Expenditure Account Year ended 31 st January, 2024 Income Hall Hire Electric & Water Meters Events & Club Donations Photocopying Grants Film Interest Expenditure Elect, Water, Ins Web Event Expenses General Expenses Refunds Building Other BT 10779.27 584.21 1136.49 204.69 19.50 1514.80 305.00 27.91 14,571.87 3,648.21 516.00 0.00 4,160.69 0.00 686.40 0.00 422.22 9,433.52 5,138.35 Expenses over Income Income over Expenditure £14,571.87 £14,571.87 Represented by: Barclays Virgin Cash Income over Expenditure 3,114.12 6,625.21 130.00 5,138.35 Barclays Virgin Cash Expense over Income 5,224.56 9,653.12 130.00 o.uo £15,007.68 £15,007.68 Treasurer . Examined ..... R C Kidman BookBusters Eureka House PL17 8HL