## **LINKINHORNE PARISH HALL TRUSTEES ANNUAL REPORT 2022 - 23** CHARITY NAME LINKINHORNE PARISH HALL Also known as Linkinhorne Parish Hall at Upton Cross Charity registration Number 1177853 ## **Management Committee (Trustees)** Mr. B. Norris (Chair), Mr Frank Werkmeister, (Vice Chair), Mrs C Brunsden (Secretary), Mrs K. Neville (Treasurer), Mrs Christine Ewings, Mrs R Carthew, Mrs C Palfrey, Mr. A Williams. ## **Co-opted members** Mrs. Patricia Blake. ## **The Past Year** ## Introduction: Linkinhorne Parish Hall is a Charitable Incorporated Organisation (CIO) with the objective of ‘The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Linkinhorne without distinction of political, religious or other opinions, including use for: - a) meetings, lectures and classes, and - b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.’ The last year has been one of consolidation and growth after COVID and associated lockdowns. Hall hire and use has gradually increased over the year with many new regular bookings resulting in the hall being financially viable. The trustees would like to have on record their appreciation of the work of Christine Ewings for managing hall bookings. Much of the hall business and maintenance has continued to be carried out by the four sub committees. ## Management: The management subcommittee comprises Brian Norris, Frank Werkmeister and Cathy Brunsden. During the year this committee’s main task has been to ensure that regular meetings are scheduled and necessary hall business is carried out. Hall policies have been reviewed and updated and the hall hire charges updated to reflect rising running costs. ## Maintenance: The maintenance subcommittee comprises Alan Williams and Brian Norris and is assisted by other committee members and volunteers on organised maintenance days and on an occasional basis. During the year this committee has arranged for parking spaces to be marked out on the recently resurfaced front car park, the fence between the hall and playing field to be replaced and obtained quotes for the installation of bollards and chains at the car park entrance. The mandatory 5 year electrical inspection has been carried out and surge protection, which was identified as being required under recent regulations, installed. This committee also oversees routine testing of fire alarms and emergency lighting jointly with the management committee. In the coming year, rationalising the use of storage areas and installing a separate pay meter for heating in the John Bartlett room is planned. ## Finance: The finance subcommittee comprises Kim Neville and Christine Palfrey and is responsible for a range of finance and finance related functions. These include regular reporting of the financial situation to the trustees at committee meetings, the preparation of ‘end of year accounts’, budgeting, invoicing and paying of bills. Invoicing is now processed from the Hallmaster booking system. They also take responsibility for recording and submitting Electricity meter readings and renewing insurance, electricity contracts and licences. The present fixed price electricity contract ends in June 2023 which will result in a very significant rise in running costs, likely to precipitate at mid-year review of hall hire charges. ## Media and Events: The media and Events subcommittee comprises Christine Ewings. Patricia Blake and Ruth Carthew. This committee is responsible for advertising, updating notice boards, general communication and the organisation of various hall events. In the past year there has been a monthly Coffee morning on Tuesdays, a Craft and Chatter group on Thursday afternoons (to move to Friday in 2023) and craft and writing workshops. Summer and Christmas craft fairs also took place and a very successful Jubilee celebration on the playing field. The Link article has been written by Christine Ewings over the past year for which the trustees are very grateful. ## Post Office: The Outreach Post Office continues to be well used on a Wednesday afternoon although it has been necessary to reduce the opening hours due to other commitments on the postmaster’s time. ## Hall Run Activities: The micro library continues to open on Tuesday mornings, Thursday afternoons and on Wednesday’s during Post Office opening times. The trustees are very grateful for the volunteers who give of their time to staff it. Craft and Chatter and the coffee morning mentioned above continue with the former having to move from the John Bartlett room to the main hall due to increased numbers. The trustees continue to provide the main hall free of charge for the Drop In café on Thursday afternoons which is now staffed by church members. Drop In numbers have also increased and occasional activities, including ‘Blue Bin’ sorting, have been introduced successfully. 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